ESA Style Guide
Find everything you need to know about publishing with ESA
here.
Use standard abbreviations as listed in the Council of
Biology Editors’ Scientific Style and Format, The CBE Manual for Authors,
Editors, and Publishers, 6th ed., or those listed in this guide.
Avoid nonstandard abbreviations.
Abbreviations for Time
Use the following abbreviations for time: h (hour), min
(minute), s (second), yr (year), mo (month), wk (week), d (day). Do not add
"s" to create plurals (e.g., wks).
Fig./Figs.
Use "Fig." if singular and "Figs." if
plural (e.g., Fig. 1; Figs. 2 and 3).
Dates
Present dates in this format: day month year (e.g., 23 January 1997). Do not abbreviate names of months in text.
Metric Units
Use metric units. English units may follow within
parentheses only if they are of direct practical purpose.
Liter
Do not abbreviate "liter" by itself or when
accompanied by a numeral.
% versus percentage
Use "%" only with numerals and in tables and
figures. Close up space to numerals (e.g., 50%). Otherwise, use the word
percentage (e.g., percentage of defoliation).
Per versus slash
Use "per" rather than a slash unless reporting
measurements in unit to unit (e.g., insects per branch, not insects/branch; but g/cm2, not g per cm2
On a separate page, provide an abstract of fewer than 250
words. Give scientific name and authority at first mention of the subject
organism. Do not cite references, figures, tables, probability levels, or
results. Refer to results only in the general sense. Place three to five key
words on a line below the abstract.
Optional foreign language abstract: All articles will have
an English abstract. However, to encourage international communication, authors
may include a second abstract in a language other than English. (Spanish,
French, German, Russian, Portuguese, Chinese, or Japanese are accepted.) It is
the author's responsibility to provide an accurate, and grammatically correct
non-English version. Do not repeat the keywords.
Place the acknowledgments after the text. Organize
acknowledgments in paragraph form in the following order: persons (omit all
professional titles and degrees), groups, granting institutions, grant numbers, and serial publication number.
Use only those common names cited in the current
ESA Common Names of Insects & Related Organisms
online database, or those names approved by the ESA Common Names Committee. Do
not use any other common name. Do not abbreviate common names (e.g., CPB for Colorado potato beetle).
Give scientific name and authority at first mention of each
organism (including plants) in the abstract and again in the
text.
Figures may be embedded in the manuscript text file
for the initial Version 1 submission, but for accepted manuscripts of Version 2
or higher, figures must be attached as separate TIFF, EPS, or PowerPoint files.
For more information on preparing digital figures see the
section on
Digital Art Preparation.
For review purposes, it is acceptable to include figures, whether in black and white or color, as part of the manuscript file,
with each figure on a separate page. Figures should be inserted in the
manuscript file in one of the following formats: TIFF, EPS, WMF, or JPEG. GIF
formats, such as from websites, are not acceptable and produce poor quality printouts because of low
resolution, even for peer review purposes. Charts from Excel and SigmaPlot
should not be inserted unless they are in one of the above formats.
Figure Preparation
Although figures of any size can be submitted, figures that
fit exactly the width of 1 column (72 mm) or 2 columns (148 mm) expedite the
publication process. Figures should be no longer than 195 mm from top to
bottom. Separate parts of the same figure must be grouped together and arranged
to use space efficiently. Wherever possible, it is best to avoid using a full
page for a set of illustrations. That is, authors should attempt to have each
figure appear separately from the others and should consider numbering
illustrations as separate figures rather than as multiple parts of the same
figure.
When choosing a font size, remember that it should be large
enough so that reduction to fit the journal page will not make lettering
difficult to read. Final lettering size should be 8 or 9 point using the fonts
Arial or Helvetica or Times New Roman or Times Roman. Letter locants on figures composed of more than one element
should match those in the text (either upper- or lowercase). Use a scale bar in
lieu of magnification, and define scale in the figure caption. Figures will not
be relettered nor will flaws be corrected.
Authors are urged to refer to our Digital Art Preparation
section for detailed information and specifications for on preparing digital
art.
Or, contact the publications office at 301-731-4535, ext. 3020 or pubs@entsoc.org with questions concerning the
preparation of artwork.
Photographs
See the
Digital Art
Preparation section on how to submit photographs. Remember to scan black and
white photos as grayscale and not color. For color photos, use the CMYK color
mode, not RGB. Save photos in the TIFF format.
Abbreviations and Symbols
Abbreviations and symbols in figures should match those in
the text or be defined in legends.
Figure Captions
Type all captions double-spaced on a separate page. All
captions should be in paragraph form as shown by the example below.
Fig. 1. Relationship
between percentage of defoliation of oak trees and gypsy moth population
density. (A) Defoliation and egg mass density. (B) Defoliation of egg density.
Letter locants on figures composed of more than one element
should match those in the text (either upper- or lowercase). Do not use equal
signs to define abbreviations; use commas (e.g., Ap,
barometric pressure).
Avoid footnotes in the text. Use unnumbered footnotes only
for disclaimers and animal use information. Use numbered footnotes
(superscripted) only for addresses of authors. Place all footnotes on a
separate page after References Cited. Unnumbered footnotes precede numbered
footnotes. Examples of footnotes are:
Unnumbered Footnotes
This article reports the results
of research only. Mention of a proprietary product does not constitute an
endorsement or a recommendation by the USDA for its use.
In conducting the research
described in this report, the investigators adhered to the "Guide for the
Care and Use of Laboratory Animals," as promulgated by the Committee on
Care and Use of Laboratory Animals of the Institute of Laboratory Animal
Resources, National Research Council. The facilities are fully accredited by
the American Association of Laboratory Animal Care.
Numbered Footnotes
1Department of
Entomology, University of Colorado, 345 East 7th
Street, Denver, CO 78095.
Inclusion of a GenBank/EMBL accession number for primary
nucleotide and amino acid sequence data is a criterion for the acceptance of a
manuscript for publication. Sequences from new species and new genes must
indicate the proportion of the gene sequenced and should include data from both
strands. The accession number may be included in the original manuscript or the
sequence may be provided for review and an accession number provided when the
manuscript is revised. A manuscript will not be accepted for publication until
the accession number is provided.
GenBank may be contacted at their website at
http://www.ncbi.nlm.nih.gov/Genbank/submit.html.
The EMBL Data Library may be contacted at their website at
http://www.ebi.ac.uk/embl/Submission/index.html.
For research
articles that involved the use of humans or animals, the Entomological
Society of America requires that the following types of notification, as
applicable, be included in the acknowledgement section of the article.
Humans. All human subjects work should
reference approved Internal Review Board protocols or compliance with Health
Insurance Portability and Accountability Act information policies for their
organization, if the protocols are not available.
Animals. All studies should reference an
approved Institutional Animal Care and Use Committee protocol or similar
documents from their institutions. For trapping/collecting wild
animals/birds, reference to collecting permits at the national or state
level should be referenced.
Pathogens. Reference should be made to Biological
Use Authorization approved by an institutional Environmental Health and
Safety committee or similar body.
Sample
notification: The collection and infection of wild
birds with encephalitis viruses was done under Protocol 11184 approved by
the Institutional Animal Care and Use Committee of the University of
California, Davis, California Resident Scientific Collection Permit
801049-02 by the State of California Department of Fish and Game, and
Federal Fish and Wildlife Permit No. MB082812-0. Use of arboviruses
was approved under Biological Use Authorization #0554 by Environmental
Health and Safety of the University of California, Davis, and USDA Permit
#47901.
At the beginning of the manuscript, authors should state
clearly the goals of their model construction and analysis. Evaluation by
reviewers depends upon these goals and the type of model. Authors should
attempt to describe the main conclusions, limitations, and sensitivity of
results to assumptions. For stochastic models, describe the variability in the results.
The following guidelines pertain to any mathematical model
calculated for purposes other than statistical analysis. Authors must
adequately describe both model structure and model analysis. Authors must
explain and justify original equations and computer programs or justify the
selection of a published software package used in the computation of models.
Model structure and steps in the analysis must be described in the Materials
and Methods section. Without presenting extensive computer code, the text must
permit an understanding of the model that would allow most mathematically
inclined scientists to duplicate the work. Present all equations that represent
the biology of the system being modeled. Unless their derivation is
self-evident, show how the equations were derived and mention the underlying
assumptions. Express how the equations are solved over time and space. Provide
references for standard techniques (e.g., matrix manipulation, integration).
Define all variables and parameters in each equation and describe their units
(e.g., time, space, and mass). In the Materials and Methods or Results section,
present the range of parameter values included in the model, and describe the
uncertainty in or range of validity of these values.
Spell out numbers at the beginning of a sentence. Spell out
the numbers one through nine (10 and up are always used as numerals), unless
they are used as units of measure (e.g., eight children, three dogs, 8 g, 3 ft,
0600 hours; NOT 8 children, 3 dogs, eight grams, three feet, or six o'clock
am). This includes spelling out the ordinals first through ninth, along with
twofold, one-way ANOVA, and one-half. Ordinals from 10 and higher are numerals,
such as 10th or 51st. In some cases, such as where there is a long list of
items (e.g., 8 flies, 6 mosquitoes, 4 butterflies, and 10 bees), exceptions can
be made if the editor concurs. The editorial staff will have flexibility in
interpreting the rule.
Zeros with P values
All numbers <1 must be preceded by a zero (e.g., P <
0.05).
Commas
When a number is >1,000, use a comma to separate hundreds
from thousands.
Semicolon
Use a semicolon to separate different types of citations
(Fig. 4; Table 2).
Repeating symbols
It is not necessary to repeat symbols or units of measure in
a series (e.g., 30, 40, and 60%, respectively).
Order of elements are as follows: title page; Abstract and
key words; introduction (no heading); Materials and Methods; Results; and
Discussion (or Results and Discussion); Acknowledgments; References Cited;
footnotes; tables; figure legends; and figures.
Cite only those articles published or formally accepted for
publication (in press). Include all references mentioned in text. Include
enough information to allow reader to obtain cited material (e.g., book and
proceedings citations must include name and location [city and state or
country] of publisher). Abbreviate journal titles according to the most recent
issue of BIOSIS Serial Sources. Citations and References should not be numbered.
References Cited: Chronological order
Single Author
(Smith 1993)
Two Authors
(Smith and Jones 1993)
Multiple Citations
(Smith 1996, Smith et al. 1997, Jones 1998)
Multiple Publications by Same Author(s)
(Smith et al. 1995a, 1995b, 1997; Jones 1996)
Personal Communications
(Jones 1988; L. J. Smith, personal communication). Obtain and forward
(at submission) a letter of permission to use citations to personal communications
(from those other than authors).
Unpublished Data
(L.J.S., unpublished data) for one author or (unpublished data) for all
authors. Obtain and forward (at submission) a letter of permission to use
citations to unpublished data (from those other than authors).
In Press
(Smith 1997) for in press, cite projected year of publication.
Software
(PROC GLM, SAS Institute 1999) for software user's manual
References Cited: Alphabetical order
(chronological for one author or more than two authors, and alphabetical order
[by surname of second author] for two authors)
Journal Articles
Evans, M. A.
2000. Article title: subtitle (begin with
lowercase after colon or dash unless first word is a proper noun). J. Abbr.
00:000–000.
Evans, M. A. 2001a. Title.
J. Abbr. 00: 000–000.
Evans, M. A. 2001b. Title.
J. Abbr. 00: 000–000.
Evans, M. A., and R. Burns.
2001. Title. J. Abbr. 00: 000–000.
Evans, M. A., and A. Tyler.
2001. Title. J. Abbr. 00: 000–000.
Evans, M. A., A Tyler, and H.
H. Munro. 2000. Title. J. Abbr. 00: 000–000.
Evans, M. A., R. Burns, and A.
A. Dunn. 2001. Title. J. Abbr. 00: 000–000.
In Press
Evans, M. A. 2002. Title.
J. Econ. Entomol. (in press).
Books
Burns, R. 2001. title:
subtitle. Publisher, City, State.
Evans, M. A. 2001. Colorado
potato beetle, 2nd ed. Publisher, City, State or Country.
Tyler, A. 2001. Western
corn rootworm, vol. 2. Publisher, City, State or Country.
Article/Chapter in Book
Tyler, A. 2001. Article
or chapter title, pp. 000–000. In T.A.J. Royer and R. B. Burns (eds.), Book
title. Publisher, City, State or Country.
Tyler, A., R.S.T. Smith, and H.
Brown. 2001. Onion thrips control, pp. 178–195. In R. S. Green and P. W.
White (eds.), Book title, vol. 13. Entomological Society of America, Lanham, MD.
No Author Given
(USDA) U.S. Department
of Agriculture. 2001. Title. USDA, Beltsville, MD.
(IRRI) International Rice
Research Institute. 2001. Title. IRRI, City, State or Country.
Proceedings
Martin, P. D., J. Kuhlman, and S.
Moore. 2001. Yield effects of European corn borer (Lepidoptera: Pyralidae)
feeding, pp. 345–356. In Proceedings, 19th Illinois Cooperative Extension
Service Spray School, 24–27 June 1985, Chicago, IL. Publisher, City, State.
Rossignol, P. A. 2001. Parasite
modification of mosquito probing behavior, pp. 25–28. In T. W. Scott and
J. Grumstrup-Scott (eds.), Proceedings, Symposium: the Role of Vector-Host
Interactions in Disease Transmission. National Conference of the Entomological
Society of America, 10 December 1985, Hollywood, FL. Miscellaneous Publication
68. Entomological Society of America, Lanham, MD.
Theses/Dissertations
James, H. 2001. Thesis or
dissertation title. M.S. thesis or Ph.D. dissertation, University of Pennsylvania,
Philadelphia.
Software
SAS Institute. 2001. PROC
user's manual, version 6th ed. SAS Institute, Cary, NC.
URL Citations
Reisen, W. 2001. Title.
Complete URL (protocol://host.name/path/file.name).
All data reported (except for descriptive biology) must be
subjected to statistical analysis. Descriptive biology should include
information such as sample sizes and number of replications. Authors are
responsible for the statistical method selected and for the accuracy of their
data. Authors should be able to justify the use of a particular statistical
test when requested by an editor. Results of statistical tests may be presented
in the text, in tables, and in figures. Statistical methods should be described
in Materials and Methods with appropriate references. Experimental designs
should also be described fully in Materials and Methods. Descriptions should
include information such as sample sizes and number of replications. See
specific section in this style guide for suggestions on formatting statistical
results. Only t-tests and analyses of variance require no citation. Cite the
computer program user's manual in the References Cited.
Probit/logit
When presenting results of probit/logit analysis, these
columns should be included in tables (in this order, left to right); n, slope +
SE, LD (or LC) (95% CL), and chi-square. When a ratio of one LD versus another
is given, it should be given with its 95% CI.
Statistical tests to show what model best fits data intended
to estimate the 99.9986% level of effectiveness should be presented to justify
use of any model, including the probit model. Thus, we do not recommend use of
the Probit 9 without tests to show that the probit model fits the data.
Analysis of Variance or t-test
When presenting the results of analysis of variance or a
t-test, specify F (or t) values, degrees of freedom, and P values. This
information may be placed in parentheses in the text. Example: (F = 9.26; df =
4, 26; P < 0.001). If readability of the text is affected by the presence of
repeated parenthetical statistical statements, place them in a table.
Regression
In regressions, specify the model, define all variables, and
provide estimates of variances for parameters and the residual mean-square
error. Italicize variables in equations and text.
Variance and sample size
Include an estimate of the variance and sample size for each
mean regardless of the method chosen for unplanned multiple comparisons.
For models solved or simulated by computers, mention the
programming language and computer used. Describe the important numerical
methods used in calculating the model (e.g., integration and random number
generation). Mention how the program's logic and algorithms were tested and
verified. When published software is computed, provide a reference and state
which procedures were used. Discuss in any section of the manuscript the
limitations of the published software. Original computer programs should be
made available at the request of reviewers and readers.
Place tables after the References Cited section. Double-space
and number all tables. Boldface table title. Do not repeat data already
presented in text. If a table continues on more than one page, repeat column
headings on subsequent page(s).
Click here to see a sample table
Title
Title should be short and descriptive. Boldface table number
and title only. Include "means + SEM" in title if applicable. Do not
footnote title; use the unlettered first footnote to include general
information necessary to understand the table (e.g., define terms, abbreviations,
and statistical tests).
Lines
Use horizontal lines to separate title from column headings,
column headings from data field, and data field from footnotes. Do not use
vertical lines to separate columns. All columns must have headings.
Abbreviations
Use approved abbreviations. Use abbreviations already
defined in the text and define others in the general footnote. Use the
following abbreviations in tables only: amt (amount), avg (average), concn
(concentration), diam (diameter), exp (experiment), ht (height), max (maximum),
min. (minimum), no. (number), pop (population), prepn (preparation), temp
(temperature), vs (versus), vol (volume), wt (weight). Use the following
abbreviations for months: Jan., Feb., Mar., April, May, June, July, Aug.,
Sept., Oct., Nov., and Dec.
Operational Signs
Repeat operational signs throughout data field. Insert a
space on either side of sign (1.42 ± 1.36).
Spacing
Leave no space between lowercase letters and their preceding
values (e.g., 731.2ab).
Footnotes to Tables
Use footnotes to define or clarify column headings or
specific datum within the data field. Do not footnote the title; use the
unlettered first footnote to include general information necessary to
understand the table (e.g., define terms, abbreviations, and statistical tests).
The use of asterisks is reserved for statistical significance only.
Example:
Means within a column followed by the same letter are not significantly
different (P < 0.05; Student t-test [Abbott 1925]). *, P < 0.05; **, P
< 0.01; ***, P < 0.001; NS, not significant).
Use lowercase italicized superscripted letters to indicate
footnotes. Footnote letters should appear in the table in consecutive order,
from left to right across the table then down the page.
Follow the International Code of Zoological Nomenclature,
4th ed., for taxonomic style. Center the heading that indicates the name of the
taxon in bold type. Center figure numbers in parentheses under the main
heading; do not use bold type. Start all synonomies at the left margin with runovers
indented. Include authors and date. References must appear in References Cited
section. Use telegraphic style throughout descriptions.
For Journal of Medical Entomology Authors only:
Please refer to the journal's
Policy on Names of
Aedine Mosquito Genera and Subgenera if writing about these insects.
Taxonomy Headings
Use only acceptable 3rd-level subheadings such as:
-
Male
-
Female
-
Material Examined
-
Type Material
-
Distribution
-
Etymology
-
Biology
-
Discussion
Avoid using Description as a
subheading.
Dates
Use Roman numerals I through XII to designate month of
collection. Use arabic numerals 00 through 99 to designate collection years in
the 20th century. Do not abbreviate other years, including the 21st century.
Express data in this format: day-month (use a Roman numeral)-year. Example:
2-V-97.
Locality Other than Principal Types
Start with the largest area followed by successively smaller
areas separated by colons. Capitalize countries. Arrange data for each locality
in the following order: count of specimens and sex or stage (as applicable),
city or vicinity, date, collector, and depository. Example: MEXICO:
Tamaulipas: 1 male, 1 female, Ciudad Mante, 15-III-97, K. Haack; 5 females,
Ciudad Victoria, 3-VII-99, C. Hughes, MCZ. Arrange localities
alphabetically. Use a semicolon to separate data for different localities.
Define depositories in the Materials and Methods.
Type Material
Start description with the principal type in capital letters.
Follow this immediately with count and sex of specimens (use male and female
symbols if possible), then place additional data in the order of locality, date,
additional data, and collector. Separate these items with commas. Example:
HOLOTYPE: 1 male, Locust Grove, VA, 22-X-98, on Cercis canadensis, R. H. Foote.
PARATYPES: 2 males, same data.
The introduction should clearly state the basis of your study
along with the background of the problem and a statement of purpose. The
Materials and Methods section should include a clear and concise description of
the study design, experimental execution, materials, and method of statistical
analysis. Results should be clearly differentiated from the interpretation of
your findings in the Results section or within the Results and Discussion. Cite
tables and figures in numerical order as they should appear in the text. Include
suggestions for direction of future studies, if appropriate.
Scientific Names
Scientific names and authorities must be spelled out (except
for Fabricius and Linnaeus, which are abbreviated as F. and L., respectively)
the first time a species is mentioned in the abstract and again in the main body
of text.
Use of "Stadium," "Stage," and "Instar"
Manuscripts received for publication in ESA periodicals refer
to arthropods and the periods of time in their development in various ways.
These designations should be used consistently.
Stadium (Plural: Stadia):
The period of time between two successive molts.
Stage: One of the successive
principal divisions in the life cycle of an arthropod (e.g., egg, nymph, larva,
prepupa, pupa, subimago, and adult).
Instar: The arthropod itself
between two successive molts. For the purposes of the definition, hatching is
considered a molt.
Examples of Usage:
Nymphs feed on the underside of
leaves during the first stadium.
Larvae of some dermestids go
through an indefinite number of stadia (or have an indefinite number of
instars).
The nymphs were reared through the
fifth stadium. Immature stages (e.g., eggs, larvae, and pupae; eggs and nymphs)
are illustrated.
First instar of cerambycids make
galleries in wood.
Some 200 first-instar spiderlings
were collected. The predators fed readily on early instars of the face fly.
Heading Levels
First-level headings are centered and boldfaced on
their own line. Initial capital letters. Used to divide the manuscript into
major sections (e.g., Materials and Methods, Results).
Second-level headings are flush left, boldface, and
are also on their own line with initial capital letters. Second-level headings
are rarely used except in taxonomic articles where multilevels of headings may
be necessary.)
Third-level headings are boldfaced, paragraph
indented, have initial capital letters, and are followed by a period.
Third-level headings are used to divide first-level sections into smaller
sections.
Fourth-level headings are italicized (but not
boldfaced), paragraph indented, have initial capital letters, follow immediately
after a third-level heading or start a new paragraph, and are followed by a
period. Fourth-level headings are used to divide third-level sections into
smaller sections.
Capitalization
Do not capitalize the following words in subheadings: a, an,
and, as, at, be, by, for, from, in, into, near, of, on, per, to, the, through,
upon, with, without, within.
Manufacturers
In parentheses, provide manufacturer's name and location
(city, state) and model number of relevant materials and equipment. Example:
(Model 3000, LI-COR, Lincoln, NE). Use generic names when possible (e.g.,
self-sealing plastic bags).
Software
Cite user's manuals in the text (e.g., SAS Institute 1998)
and in References Cited section (e.g., SAS Institute. 1998. User's manual,
version 7.0. SAS Institute, Cary, NC).
Equations
Consult Mathematics into Type for correct formatting
of equations and mathematical variables. Italicize all mathematical variables.
Center more complex equations on a separate line.
|
R = A barrtype + Blog
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The title page should include the name, complete address,
phone number, fax number, and e-mail address of corresponding author.
Include a running head of <65 characters, including author
names. Example: Smith and Jones: Biological Control of C. capitata (no
period). For more than two authors, use the senior author's name followed by et
al. Example: Smith et al.: Biological Control of C. capitata (no period).
Include the section of the journal.
The title should be concise and informative. Include either
the ESA approved common name or the scientific name, but not both of the subject. Common names
used in the title must be listed in the
ESA Common Names of Insects & Related
Organisms. Do not include authors of scientific names in the title. Do not capitalize the following words in the title or
subheadings: a, an, and, as at, by, for, from, in, into, near, of, on, to, the,
through, upon, without, within. Insert (Order: Family) immediately after the
name of the organism.
Include all authors’ names below the title.
Affiliation line includes a complete address. If appropriate,
designate current addresses for all authors by numbered footnotes (superscripted numbers)
placed at the bottom of the title page.
Numbers are placed outside commas in multi-authored articles.
Click here to
see a sample title page
Authors must state why the model did not require testing
(e.g., theoretical study), why it cannot be tested (e.g., lack of data), or how
it was tested. Data used for testing must be independent of data used to build
or calibrate the model. Describe the data and procedures in Materials and
Methods. Authors should be aware that the testing of models is an important step
that should be a part of most studies.
Voucher specimens of arthropods serve as future reference for
published names used in scientific publications. Although the deposition of
voucher specimens is not required as a condition for publication, authors are
encouraged to deposit specimens in an established, permanent collection and to
note in the published article that the expected deposition has been made and its
location. Authors should contact the curator of a voucher repository before
deposition concerning the procedures required for curation to ensure that the
collection will accept the voucher materials. The designation and proper
labeling of voucher specimens is the author's responsibility. When available, at
least three specimens should be deposited. Each specimen should have the
following information provided at the time of deposition:
-
Standard label data
that are required for the specimens collection (i.e., locality, date of
collection, collector, host, ecological data, whether the specimen is from a
laboratory collection, etc.).
-
An identification
label that includes the identifier and date of identification.
-
A label that
designates the specimen as "voucher."
