Article I: Name and Purpose
Article II: Membership
Article III: Societal Officers
Article IV: Governing Board
Article V: Sections
Article VI: Branches
Article VII: Affiliations
Article VIII: Board
Certification
Article IX: Funds of The Society
Article X: Communications
Article XI: Committees
Article XII: Business Meetings,
Business Procedure, and Parliamentary Authority
Article XIII: Amendments to
Bylaws
Article I: Name and Purpose
Section 1. Name.
The organization shall be known as THE ENTOMOLOGICAL SOCIETY OF AMERICA,
hereinafter referred to as The Society.
Section 2. Purpose.
The purpose of The Society is to promote entomology for the advancement of
science and the benefit of society through: scientific and professional
communications, outreach on science and public policy, program development,
continuing education, and fostering interest in entomology.
Section 3. Nondiscrimination.
The Society shall maintain a policy of nondiscrimination and equal opportunity
in both membership and employment.
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Article II: Membership
Section 1.
Categories.
The categories of membership
shall be Member, Honorary Member, Emeritus Member and Student Member and
subcategories as determined by the Governing Board.
Section 2. Member.
Any person may apply for membership and may become a Member after a properly
executed application, accompanied by the required fee, has been filed with The
Society.
Section 3. Honorary Member.
Honorary membership may be conferred on Members and Emeritus Members in good
standing who are at least 60 years of age, have served with distinction in the
field of entomology, and have had significant involvement in the affairs of The
Society. The total number of Honorary Members shall not exceed 1 percent of the
membership.
Section 4. Emeritus Member.
Members who are in good standing and who have retired from active professional
service with 15 consecutive or 20 cumulative years of membership may apply to
the Governing Board for Emeritus Member status.
Section 5. Student Member.
Any person who is enrolled at least half-time as a student in an educational
institution may apply to become a Student Member.
Section 6. Privileges.
All members in good standing who are at least 18 years old shall have the right
to vote and hold office.
The benefits of membership shall
be determined by the Governing Board.
The right to terminate the
membership of any member is reserved by the Governing Board.
Section 7. Term.
The term for individual membership shall be based on the calendar year.
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Article III: Societal Officers
Section 1. Eligibility.
All elected officers of The Society, including those of Sections and Branches,
shall be members in good standing and may not serve in simultaneous Elected
Officer positions.
Section 2. Elected Officers.
The elected officers of The Society shall be President, Vice-President, Past
President, Treasurer, and Vice President-Elect.
The Vice President-Elect shall
transition to the positions of Vice President, President, and Past President in
successive years.
Unless otherwise stated in these
Bylaws, terms for each elected office begin at the close of the Annual Business
Meeting following a member’s election to office.
Section 3. Vice President-Elect.
The Vice President-Elect shall preside at
business meetings, Governing Board meetings, and Executive Committee meetings
whenever the President and Vice President are temporarily unable to serve.
The Vice President-Elect may be
nominated by the Sections, Branches, and/or petition of at least ten members.
The election shall be held
annually by ballot. Members may write in other names of their choice.
The person elected shall
immediately terminate candidacy in any other current election in The Society and
also vacate any office of The Society held at the time of election to be
effective not later than the date of assuming office as Vice President-Elect.
The Governing Board shall fill a
vacancy in the office of Vice President-Elect by ballot as soon as practical
from among the nominees in the most recent Vice President-Elect elections and
the individual shall serve for the remainder of the term. If there are no
available candidates from among the remaining nominees, The Society will hold a
special election with a new slate of candidates. A member may serve as Vice
President-Elect only once.
Section 4. Vice President.
The Vice President shall preside at business meetings, Governing Board meetings,
and Executive Committee meetings whenever the President is unable to serve. The
Vice President-Elect shall fill a vacancy in the office of Vice President. The
person shall serve for the remainder of the term as Vice President and succeed
to the offices of President and Past President.
Section 5. President.
The President presides at business meetings, Governing Board meetings, and
Executive Committee meetings. The President shall perform the duties prescribed
in the Bylaws using the parliamentary authority adopted by The Society,
including the appointment of representatives or delegates to such scientific,
professional, or other organizations as may be appropriate. In the case of
vacancy or the inability of the President to serve, the Vice President shall
serve for the remainder of the term and then succeed to a full term as
President.
Section 6. Past President.
The Past President shall serve as an advisor and consultant to the President to
provide continuity in the development and implementation of long-term policies
of The Society. A vacancy in the office of Past President shall be filled from
the roster of willing former Presidents of The Society by ballot of the
Governing Board.
Section 7. Treasurer.
The Treasurer shall have custody of the corporate seal and all accounts,
securities, property, and records of The Society. The Treasurer shall furnish a
suitable corporate-security bond, the premium to be paid by The Society. The
Treasurer shall perform such other duties as are prescribed by the Governing
Board.
The Treasurer shall serve for a
term of three years and not more than two consecutive terms. Nomination and
election of the Treasurer shall be conducted in the same manner as for the
office of Vice President-Elect.
Vacancy in the office of
Treasurer shall be filled by ballot of the Governing Board, and the person so
selected shall serve for the remainder of the three-year term.
Section 8. Appointed Officers.
An
Executive Director shall be appointed by the Governing Board and shall serve as
chief operating officer and Secretary of The Society with authority to perform
the duties prescribed or delegated by the Governing Board or Executive
Committee, including the authority to enter into contractual agreements on
behalf of The Society.
The Executive Director shall
furnish a suitable corporate-security bond, the premium to be paid by The
Society.
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Article IV: Governing Board
Section 1. Membership and
Authority.
The Governing Board shall conduct the business of
The Society, including oversight of Sections and Branches, and shall be
responsible for updating The Society Policy Manual. The Governing Board shall
consist of the following:
●
President
●
Vice President
●
Vice President-Elect
●
Past President
●
Treasurer
●
One Representative elected by each Section
●
One Representative elected by each Branch
●
Executive Director (nonvoting), who shall serve as Secretary.
More than 50 percent of voting
members of the Governing Board shall constitute a quorum.
Section 2. Terms and Vacancies.
The Section and Branch Representatives to the Governing Board shall
serve for three years, commencing with the close of the final Annual Business
Meeting of The Society. A person may not be elected as a Representative to the
Governing Board for more than two consecutive three-year terms.
The terms of the Section and
Branch Representatives to the Governing Board shall overlap so that
approximately one-third of the terms expire each year. Vacancies to the
Governing Board shall be filled by their respective Section or Branch President
as soon as practical. In the event a Section or Branch Representative is unable
to attend a particular meeting of the Governing Board, the President of the
Section or the Branch concerned shall serve or designate an alternate
Representative to serve as the Section or Branch Representative to the Governing
Board at such meeting.
Section 3. Meetings and
Executive Committee.
The Governing Board shall meet as a body at least
once each year, at the call of the President. In the interim, activities of The
Society shall be directed and coordinated by an Executive Committee of the
Governing Board, which shall be chaired by the President and comprise the
elected officers of The Society, two additional members of the Governing Board,
who shall be elected to the Executive Committee each year by ballot of the
Governing Board, and the Executive Director (Secretary) nonvoting.
The Executive Committee shall
carry out duties and act on behalf of the Governing Board for emergency actions
subject to subsequent ratification by the Governing Board, but shall not fill
any vacancy in office or settle any tied election vote. Four voting members of
the Executive Committee shall constitute a quorum.
Unless otherwise specified in
the Bylaws, the Governing Board has authority to act on behalf of The Society.
Section 4. Indemnification.
Members of the Governing Board and officially constituted committees, boards,
and councils of The Society individually and collectively, shall be indemnified
and held harmless by The Society in any action alleging injury or damage, direct
or consequential, arising out of the performance of their duties, except where
such members are adjudged guilty of willful misconduct.
Section 5. Business Meeting.
The Society shall hold an Annual Business Meeting, on a date, at a time, and in
a place decided upon by the Governing Board, typically in conjunction with the
Annual Meeting. The Governing Board also may call special business meetings.
Section 6. Transition.
The Vice President may call a meeting of the incoming Governing Board at the
conclusion of the meeting of the outgoing Governing Board.
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Article V: Sections
Section 1. Organization.
The membership shall be organized by subject matter-oriented Sections to advance
the purpose of The Society and their own Section agendas. Sections may elect to
develop their own policies for governance consistent with the Bylaws of The
Society.
The Sections of The Society
shall be:
●
Systematics, Evolution, and Biodiversity
●
Integrative Physiological and Molecular Insect Systems
●
Structural, Veterinary, and Public Health Systems
●
Plant–Insect Ecosystems
The name of a Section may be
modified with a two-thirds majority vote of the Section members voting by ballot
and approval of the Governing Board.
Section 2. Purpose.
The purpose of the Sections is to develop and implement the key capabilities for
their membership that result in: outreach related to science and public policy,
program development, continuing education, and fostering interest in entomology.
Section 3. Membership.
A
member may affiliate with any number of Sections.
Section 4. Activities of
Sections.
Sections shall hold at least one business meeting per
calendar year and may hold other meetings or conferences at the call of the
President of the Section and approval by the Section Governing Council. Sections
may put forward proposals and develop program activities for the Annual Meeting
of The Society.
Sections shall not charge dues
but may charge fees to directly support the agenda and activities of Sections
with the approval of Section membership.
Section 5. Officers.
The Governing Council of each Section shall consist of elected officers to
include: President, Vice President, Vice President-Elect, Past President,
Treasurer, and Representative to the Governing Board of The Society. Section
Governing Councils may identify and appoint additional members, including a
Secretary of the Section.
Section officers shall be
elected by members of The Society who are on record as belonging to that Section
in a ballot provided concurrently with the election for officers of The Society.
Nominations of candidates for election shall be solicited from all members of
the Section according to procedures adopted by the Section.
Vacancy in the office of Section
Representative on the Governing Board shall be filled by appointment by the
President of the Section, and the appointee shall serve until the term expires
or a successor is elected.
Section 6. Representation.
Sections shall be represented on designated editorial boards, committees, and
other boards and councils of The Society as provided elsewhere by the Bylaws.
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Article VI: Branches
Section 1. Organization and
Purpose.
The membership shall be organized by geographic Branches to
advance the purpose of The Society and their own Branch agendas. Branches may
elect to develop their own policies for governance consistent with the Bylaws of
The Society.
The Branches of The Society
shall be:
●
Eastern Branch
●
North Central Branch
●
Pacific Branch
●
Southeastern Branch
●
Southwestern Branch
The name of a Branch may be
modified with a two-thirds majority vote of the Branch members voting by ballot
and approval of the Governing Board.
Section 2. Boundaries.
The Eastern Branch shall comprise Connecticut, Delaware, District of Columbia,
Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York,
Pennsylvania, Rhode Island, Vermont, Virginia, and West Virginia in the United
States; and New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario (East
of 80 degrees longitude), Prince Edward Island, and Quebec in Canada.
The North Central Branch shall
comprise Colorado, Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan,
Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin
in the United States; and Manitoba, Nunavut, and Ontario (West of 80 degrees
longitude) in Canada.
The Pacific Branch shall
comprise Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, Oregon,
Utah, Washington, and Wyoming in the United States; Alberta, British Columbia,
Saskatchewan, Yukon, and Northwest Territories in Canada; Baja California, Baja
California Sur, Sinaloa, and Sonora in Mexico; and American Samoa, the Federated
States of Micronesia, Guam, Johnston Atoll, Commonwealth of the Northern Mariana
Islands, Midway Islands, and Wake Island.
The Southeastern Branch shall
comprise Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North
Carolina, South Carolina, and Tennessee in the United States; Puerto Rico; and
the United States Virgin Islands.
The Southwestern Branch shall
comprise Oklahoma, New Mexico, and Texas in the United States; and all of Mexico
excepting Baja California, Baja California Sur, Sinaloa, and Sonora.
Section 3. Changes in Boundary.
An existing Branch may be dissolved, or its name or boundaries
changed, in accordance with amendment procedures for Bylaws, provided the
proposed amendment shall have been approved by the Branch or Branches that will
be affected by the proposed change. The proposal shall be accompanied by written
concurrence of all existing Branches affected by the proposed change.
Section 4. Establishment of New
Branches.
A new Branch may be established in accordance with amendment
procedures for Bylaws, provided the proposal is submitted over the signatures of
50 or more members who reside in the area to be covered by the proposed Branch
and receives approval of the Governing Board. The proposal shall set forth the
territorial limits of the proposed Branch and state how and why its
establishment will be useful to The Society and to entomology. The proposal
shall be accompanied by written concurrence of any existing Branch affected by
the proposed new Branch.
Section 5. Branch Membership.
The membership of a Branch shall be those members of The Society whose
membership addresses lie within the boundaries of the Branch.
However, a member of The Society
may elect to become a member of a different Branch by notice to the Executive
Director. A member may belong to only one Branch.
Section 6. Officers of Branches.
The officers of each Branch shall include, at a minimum, a
President, Treasurer, and Representative on the Governing Board of The Society.
The Representative on the
Governing Board shall be elected by ballot, to be distributed to members of The
Society who are on record as belonging to the Branch, concurrent with election
for officers of The Society. Nominations of candidates for election shall be
solicited from all members of the Branch according to procedures adopted by the
Branch. Vacancy in the office of Branch Representative on the Governing Board
shall be filled by appointment by the President of the Branch, and the appointee
shall serve until the term expires or until a successor is elected.
Section 7. Activities of
Branches.
Branches may hold meetings or conferences at the call of the
President of the Branch. Branches shall hold at least one business meeting per
calendar year.
Branches shall not charge dues,
but they may charge registration fees for meetings and charge for materials and
other services or products related to Branch activities.
Section 8. Representation
Branches shall be represented on designated editorial boards, committees, and
other boards and councils of The Society as provided elsewhere by the Bylaws.
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Article VII: Affiliations
Section 1. Affiliates.
The Society or one or more Sections and/or Branches of The Society may
affiliate/associate and subsequently disaffiliate/disassociate with an
organization upon acceptance by the relevant governing body(ies).
Section 2. Member Networks.
The Society will facilitate the establishment of member networks and support
their interests without any direct regulation or oversight by The Society.
Section 3. Disclosure.
A
list of The Society, Section, and Branch affiliates; and member networks shall
be available to the membership.
Affiliation or association with
The Society or any of its Sections or Branches does not convey or imply
endorsement of positions, products, or policies.
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Article VIII: Board
Certification
Section 1. Certification Board.
The Society shall conduct a certification program through which
entomological expertise is examined and certified by peers.
A Certification Board shall
administer the certification program, set certification standards, and promote
recognition of Board-Certified Entomologists and other classes of certification
as developed by the Certification Board and approved by the Governing Board.
The Certification Board shall
consist of a Director-Elect, Director, Past Director, and one Representative
from each Branch of The Society. All members of the Certification Board shall be
Board-Certified Entomologists. The Director-Elect shall serve for three years:
one year as Director-Elect, one year as Director, and one year as Past Director.
Vacancy in any of these positions shall be filled by the President of The
Society, who shall appoint a successor to serve for the remainder of the term.
Branch Representatives shall be
elected in the same manner and at the same time as Branch Representatives on the
Governing Board. The terms of the Branch Representatives shall be staggered so
that approximately one-third of the terms expire each year. When a vacancy
occurs in a position of Branch Representative, the Branch President shall
appoint a successor to serve for the remainder of the term.
Section 2. Fees.
The Certification Board, with concurrence of the Governing Board, shall
establish fees for the certification program of The Society.
Section 3. Eligibility.
Any person may apply for certification. Applicants who meet the standards for
certification and pay the required fees shall be certified by the Certification
Board and their names shall be listed in a Register.
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Article IX: Funds of The Society
Section 1. Dues.
Funds of The Society shall be collected, managed, disbursed, and accounted for
as directed by the Governing Board, which will remain the sole fiduciary
authority for The Society.
The Governing Board may delegate
elements of financial management to Sections and Branches, including
responsibility to collect and disburse monies as specified through policies of
The Society.
Membership dues shall be
established by the Governing Board, subject to approval by ballot of the members
of The Society. However, The Governing Board may make an adjustment in dues once
each year, not to exceed the percentage increase in the Consumer Price Index for
All Urban Consumers (CPI), or a successor index, for the preceding calendar
year. The Governing Board may postpone an allowable adjustment for one year and
combine it with an allowable adjustment for the following year. The Treasurer
shall provide recommendations to the Governing Board for dues adjustment.
Members whose dues are not paid
for the current year are not in good standing.
Section 2. Registration Fees.
Registration fees for the Annual Meeting of The Society and special meetings of
The Society shall be set by The Governing Board upon recommendation by the
Treasurer.
Section 3. Subscription Fees.
All fees for periodical and other publications of The Society shall be set by
the Governing Board upon recommendation by the Treasurer.
Section 4. Restricted Funds.
Reserve, restricted, donor-restricted, named, and endowment funds may be
established by the Governing Board. Expenditures from any such funds shall
follow policies established by the Governing Board.
Section 5. Management.
The Governing Board may establish or engage entities for the purpose of managing
or enhancing the resources of The Society.
Section 6. Report.
The Treasurer shall prepare an annual report on the current status of all of the
funds of The Society to be published in a source available to all members of The
Society.
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Article X: Communications
Section 1. Publications.
The Society shall publish periodicals and other publications appropriate to The
Society’s interest and purpose.
General responsibility and
authority for publications of The Society shall rest with the Governing Board.
Section 2. Publications Council.
The Publications Council shall advise the Governing Board
about the publication needs and policies of The Society, facilitate
communication among the Governing Board, editorial boards, and Sections, and
recommend editorial policy for The Society.
The Publications Council shall
consist of one member from each Section who has served on an Editorial Board of
a publication of The Society, a member of the Governing Board, and two At-Large
members appointed by the President. Editors-in-chief of publications of The
Society, the Book and Media Review Editor, and The Society Managing Editor shall
be ex-officio members.
Section representatives shall be
elected by their Sections in the same manner as Section officers and shall serve
a four-year term. Terms of Section representatives shall be overlapped so that
one representative is elected each year. If a vacancy occurs in a Section
representative position, the President of the Section shall appoint a successor
to serve for the remainder of the term. At-Large appointments by the President
shall be for four year terms.
Officers of the Publications
Council shall be a Chair and a Secretary. The Chair shall be elected by the
voting members of the Publications Council from among the Section or At-Large
members by the close of the Annual Business Meeting of The Society. The newly
elected Chair shall appoint a Secretary from among the other Section or At-Large
representatives on the Publications Council. A person may not be elected to the
Publications Council for more than two consecutive four-year terms.
The Publications Council shall
meet at least once each year at the call of the Chair. A majority of the elected
and At-Large members shall constitute a quorum.
Section 3. Editors.
Unless otherwise provided, each publication of The Society shall have an Editor
appointed by the Governing Board and an editorial board or equivalent body. Each
Editor shall serve for a term of five years or until a successor is appointed by
the Governing Board. The editorial body may include associate or subject-matter
editors for each publication of The Society, which shall set guidelines for the
publication within the established policies. Editorial bodies may appoint
associate editors or subject-matter editors, including nonmembers of The
Society, with approval by the Governing Board.
Each editorial board shall
consist of a representative elected from each Section, for a four-year term, one
term expiring each year. The Chair shall be a member of The Society. Midterm
vacancies of a Section representative shall be filled by the Section President,
who shall appoint a successor to serve for the remainder of the term. A person
may not be elected to an editorial board for more than two consecutive four-year
terms.
Section 4. Newsletter.
The Newsletter shall carry Society news. The Newsletter shall not have an
editorial board.
Section 5. Annual Meeting.
The Society shall organize an Annual Meeting to include, but not be limited to,
the exchange of scientific information.
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Article XI: Committees
Section 1. Standing Committees.
Standing Committees shall be established to facilitate the purpose
and function of The Society.
Standing Committees of The
Society shall include:
●
Membership
●
Finance
●
Audit
●
Ethics and Rules
●
Annual Meeting Program
●
Education and Outreach
●
Awards and Honors
●
Student Affairs
●
International Affairs
●
Common Names
Unless otherwise indicated,
members of Standing Committees shall serve for terms of three years each. Terms
commence at the close of the Annual Business Meeting of The Society and shall be
arranged so that approximately one-third shall expire each year. When a new
committee is established, the Governing Board shall determine the terms for each
newly elected or appointed member and designate the Chair and Vice Chair.
Positions on Standing Committees
shall be filled by election, except as provided otherwise in the Bylaws. The
Governing Board, having solicited and considered suggestions from Branches,
Sections, and members of The Society, shall serve as a nominating committee to
propose a slate of candidates for elective positions on Standing Committees. The
candidates nominated by the Governing Board, together with any nominations from
the floor, shall be voted on at the Annual Business Meeting of The Society.
A vacancy in any position on a
Standing Committee shall be filled by appointment by the President.
Section 2. Committee on
Membership.
The Committee on Membership shall consist of one
representative from each Section and Branch. The purpose of this committee shall
be to recruit and retain members of The Society.
Section 3. Committee on Finance.
The Committee on Finance shall consist of the Treasurer of
The Society, who shall serve as chair, and five additional members including not
more than two from any Branch or Section. The purpose of this committee shall be
to ensure fiscal responsibility and soundness of The Society. The Committee
shall advise the Governing Board on matters pertaining to fiscal management of
the affairs of The Society, recommend a proposed budget for the following year,
and provide other assistance and consultation on fiscal matters to the Governing
Board.
Section 4. Committee on Audit.
The Committee on Audit shall consist of the Vice President-Elect of The Society,
who shall serve as chair, and two additional members appointed by the President.
The purpose of this committee shall be to engage a certified public accountant
to conduct an audit, review the professional audit of fiscal operations of The
Society, to provide an internal audit and to ensure compliance of The Society
and all entities to legal and fiduciary obligations. The Committee shall prepare
an annual report and advise the Governing Board on matters of compliance.
Section 5. Committee on Ethics and Rules. The
Committee on Ethics and Rules shall consist of five At-Large members of The
Society, who shall serve terms of five years each. The purpose of this Committee
shall be to maintain currency and consistency in the governing documents of The
Society, and to encourage and facilitate educational efforts devoted to ethical
issues in entomology and related natural sciences. At the request of the
Governing Board, the committee shall review and recommend changes in various
governing documents and make recommendations about ethical issues that might
place the integrity of The Society at risk.
Section 6. Committee on Annual
Meeting Program.
The Annual Meeting Program Committee shall
consist of the President of each Section and/or designate(s) and three Committee
officers: a vice-chair, a chair, and a past chair. The vice-chair shall be
appointed by the Vice President of The Society and shall serve in succeeding
years as chair and past chair, The purpose of this Committee shall be to meet
the goals of the Annual Meeting, in part by arranging the program.
Section 7. Committee of
Education and Outreach.
The Committee on Education and Outreach
shall consist of one representative from each Section and Branch. The purpose of
this Committee shall be to provide leadership and guidance to The Society in
entomological education and outreach.
Section 8. Committee on Awards
and Honors.
The Committee on Awards and Honors shall consist
of a representative from each Section and each Branch. The purpose of this
Committee shall be to facilitate recognition of outstanding achievement in
entomology including but not limited to the awards and honors of Fellow,
Honorary Member, Comstock Outstanding Graduate Student Award, and Founder’s
Memorial Lecture Award. The Committee shall oversee the awards program of The
Society.
Section 9. Committee on Student
Affairs.
The Committee on Student Affairs shall consist of one
representative from each Section and Branch, who shall be Student Members at the
time of election to the Committee. Members of this committee shall serve terms
of two years. The purpose of this Committee shall be to stimulate interest in
student participation in The Society, and to advise the Governing Board on
matters of interest to Student Members.
Section 10. Committee on
International Affairs.
The Committee on International Affairs shall
consist of 15 At-Large members. The purpose of this Committee shall be to
increase awareness of the international aspects of entomology as a science and
profession, and to advise the Governing Board.
Section 11. Committee on Common
Names of Insects.
The Committee on Common Names of Insects shall
consist of nine At-Large members. The purpose of the Committee shall be to
review proposals for common names and recommend names to be used in publications
of The Society for approval by the Governing Board.
Section 12. Special Committees.
Special Committees may be established from the membership at large
of The Society by a majority vote of the Governing Board. Each Committee thus
formed shall have a specific charge given by the Governing Board, and a sunset
provision.
Section 13. Presidential
Committees.
Presidential Committees may be appointed as
needed by the President to serve during his/her term as President.
Section 14. Capability
Committees.
Capability Committees shall be established by the
Governing Board to create and share approaches, perspectives, and innovations,
and to facilitate communication across Sections.
Capability Committees shall
include, but not be limited to:
●
Outreach on Science and Public Policy
●
Continuing Education
●
Fostering Interest in Entomology
●
Program and Issue Leadership
Capability Committees will
consist of one representative appointed by each Section President with the chair
to be elected from among the appointed members.
Capability
Committees will report annually to the Governing Board.
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Article XII: Business Meetings,
Business Procedure, and Parliamentary Authority
Section 1. Business Meetings. Business
meetings shall be conducted by the President in accordance with the current
revision of Robert’s Rules of Order in all cases to which the rules are
applicable and in which they are not inconsistent with these Bylaws, and any
special rules of order The Society or the Governing Board may adopt.
One hundred members of The Society shall constitute a quorum. A majority of
votes cast shall be considered as deciding in all matters, unless otherwise
specified in the Bylaws.
Section 2. Ballots.
Matters of major importance shall be decided by ballot of the membership of The
Society:
●
on the initiative of the Governing Board
●
upon written petition to the Governing Board by a minimum of 100 members, or
●
as directed by a majority of the members voting at the Annual Business Meeting
of The Society.
The deadline for return of
ballots shall not be less than 30 calendar days after the date of release to the
members. All ballots received by the deadline shall be tabulated not later than
10 calendar days after the deadline for ballot return, and the Secretary shall
promptly inform the President, in writing, of the results.
Unless otherwise stated, a
majority of votes cast shall be required for approval. No vote of a member shall
be cast by proxy.
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Article XIII: Amendments to
Bylaws
Section 1. Submission.
Amendments to the Bylaws shall be carried out in accordance with Article XII,
Section 2.
Section 2. Notice.
Notice of a proposed amendment shall be sent to members at least 30 days before
the amendment is to be voted upon. The notice shall include the expected impact
of the amendment and the recommendation of the Governing Board. The Governing
Board may seek the counsel of the Standing Committee on Ethics and Rules in
preparing and presenting amendments to the membership.
Section 3. Voting Majority Requirement, and Effective Date.
Each proposed
amendment shall be voted upon by a ballot, pursuant to Article XII, Section 2. A
two-thirds majority of the members voting shall be required for approval. The
membership shall be notified of the results of the ballot. A proposed amendment
shall become effective upon approval unless a later effective date is specified
in the motion for adoption or in the ballot.
