2002 Preliminary Business Meeting, Fort Lauderdale, Florida
Monday November 18, 2002, 5.04 P.M. Room 305, Conference Center
Chair Susan Weller called the meeting to order at 5:04 withc. 50 members present. Weller called for any corrections or additions to theminutes of the 2001 Final Business Meeting minutes. None were made. A motionwas proposed by Chris Thompson to approve the minutes as written; CharlieCovell seconded the motion, which was approved on show of hands.
Old Business
None
New Officers
Chair Susan Weller welcomed John Heraty as incoming Chair,Peter Cranston as incoming Vice-Chair and Brian Wiegmann as incoming Secretary.Elected representatives: Jackie Miller as Governing Board representative andBarry O'Connor to Publications. A round of applause greeted the announcement ofMike Ivie's election to the Presidential round.
Committee Appointments
Program Committee: John Heraty (2003)
Strategic Planning: Norm Johnson (2003-05) and Susan Weller (2003-05)
Founders' Memorial Award: S. Weller (2003) finishing P. Johnston's term
*International Affairs Committee: Felix Sperling (2003)
*Systematics Resources: Mary Liz Jameson (2003) and John Oswald (2003)
*Ethics: Jackie Miller (2003)
*Nominations: Mike Ivie (2002)
Education and Youth: David Furth (2002-05)
Fellows Awards: Monya Stoetzel (2002-05)
Publications Council: Barry O'Connor (2002-05)
Annals: John Oswald (2003) and Tom Henry (2002-05)
Thomas Say Publications: Joe McHugh, Editor (2003) replacing John Brown
*Environmental Entomology: Peter Adler (2002)
Book and Media Reviews: Jason Cryan (2002-05)
Journal of Medical Entomology: Pollie Rueda (2002-05), replacing HansKlompen.
American Entomologist: John Heraty (2002-05)
*replacement needed
Foundation Awards (2002)
Thomas Say: Dr. Al Wheeler, Clemson University
R.H. Snodgrass: Dr. Aysha Prather, University of Minnesota
Reports
Governing Board Report, M. Ivie
Michael Ivie reported on the changes made at the National Office. Iviecommended the skills and dedication of the departed staff. Functions nowoutsourced are copy editing (except American Entomologist), financial services,and membership services. Savings are estimated to increase in year 2003. Asavings target has been set for the next 5 years to restore reserves, probablymeaning no new expenditures for 4 years. The ESA building was prematurelyreported as possibly sold last year - not so. New electronic membershipdirectory electronically on-line imminent with searchability but privacyensured (not to Chris Thompson's satisfaction).
Drive for reclamation of lost membership imminent.
Dates for 2003 meeting are all moved forward with themeeting scheduled late October. Abstracts June 10, Exhibitors April 30th / July1st. Early registration ends September 4th.
The Governing Board is examining the standing committeestructure of the Society, which involves the By-Laws.
All publications to move to electronic manuscript handlingsystem around end of year, only slightly delayed by changes at National HQ.Jeff Bradshaw suggested Journal of Insect Science as model for electronicpublication. M. Ivie rejected suggestion from Secretary that Blackwells hadapproached the Society to handle publications. Katie Tauber requestedclarification of role of Foundation and relationship to Governing Board. Ivieresponded in detail concerning by-laws and taxation position, and described theability to direct contributions to the Foundation. Also noted that Foundationhad made a change in emphasis towards youth policies. In answer to ChrisThompson, Ivie stated that there was no change in restricted endowmentsituation, in which Foundation acted as money managers within the restrictionsof the fund involved. K. Tauber asked about fate of Thomas Say publications -monographs are safe and strongly supported; Memoirs and Proceedings are out. Nopage charges. Ivie encouraged a Section A drive to increase the Thomas SayMonograph fund. Stimulating discussion followed on changes to triheirarchicnomenclature of future symposia (Thompson, Ivie, Cranston, Gelhaus et al.).
Program
Chair Susan Weller announced that Section A symposia attracted $2700 inProgram Enhancement Funds (disproportionately successful), Program $700, forsymposia as follows:
Program Symposium
Using risk assessment to integrate systematics, ecology and management ofinvasive species. (D. Ragsdale, R. Venette, S. Weller)
Section Symposia
Insect Extinction: Historical & Ecological Patterns (D. Wagner, C.Labandeira)
Phylogeny and Evolution of the Sternorrhyncha, (P.J. Gullan, D. Miller)
Fueling the Renaissance in Descriptive Systematics - the NSF PEET Program, (J.Woolley)
Student Competition
21 oral presentations, 19 posters; 4 moderators, 9 judges, 36 oralpresentations, 45 posters, 6 moderators
Ethics Report (JY Miller)
The Ethics Committee met briefly on Sunday afternoon. Chairman, Monte Johnsonwas unable to attend due to a medical emergency. Without the chair present,only a discussion could be held. Earlier in the year the President had chargedthe committee with three duties: (1) to organize a symposium on an ethicalissue for the 2002 meeting, (2) to review potential ethical issues concerningacceptance of advertising in Society publications, and (3) to discuss andreview policies concerning the service of Federal employees in their officialcapacities as professional entomologists to serve as officers or board membersof non-Federal entities such as professional associations. The Committeebriefly discussed the issues concerning advertising in the Societypublications. They agreed to look at the policies of other organizations anddiscuss this issue further. Dennis Kopp provided documentation concerning thepresent policies of Federal employees serving as officers of ESA and otherprofessional organizations. There are two separate issues here that include theconflict of interest laws and the current interpretation of the law bydifferent governmental agencies. The committee members agreed to develop asymposium on this subject for the 2003 meeting.
Education & Youth Committee (Furth)
Require on-line guide as to role of committee. Linnaean Games - submission ofquestions and archiving of questions. Model on the other ESA (Ecological) forits teaching model.
Environmental Entomology (Adler)
Environmental Entomology is doing well. All subject editors are in place,and the system is operating efficiently under E. A. Camerons' guidance asEditor-in-Chief. The journal received 135 manuscripts. The rejection rate was50 to 60%; the exact figure is not known because not all of the 135 manuscriptshad come back from the review process.
The statement concerning voucher specimens is appearing inmore and more articles thanks to the vigilance of the editors (and my pesteringat previous Board meetings).
The Cadmus system was explained to all subject editors andBoard members.
American Entomologist (John Heraty)
Met on 18 November from 4-5 P.M. Gary Brewer (Section F) will be chair of theEditorial Board for 2003. Tom Bellows has stepped down as editor of the AmericanEntomologist, and has been replaced by an interim editor Gene Kritsky. Geneis currently responsible for the research briefs section of the AE. Suggestionof having a one page insect life history page added that could attract inputfrom all members of the society, but perhaps in particular section A members.
Founders Memorial Committee (Weller)
Could not meet at FL, will do so teleconference December.
Other business
Andy Austin made an invitation to International Congress ofEntomology at Brisbane in 2002. Cranston reported on the results of a requestfor nominations for recognition awards at ICE Brisbane, and reportednominations for Niels Peder Kristensen, Dick Vane-Wright and John Lawrence.Jacky Miller stated that she had documentary support for the first twosuggestions from past Karl Jordan awards. Chris Thompson suggested seekingco-nomination of John Lawrence with Australian Entomological Society, agreedand supported by Andy Austin, who will take to AES exec meeting. Chair SusanWeller described her efforts to raise funding from NSF for student travel andsupport for ICE 2004, and received advice on previous successful proposals.
The preliminary business meeting closed at 6.40 p.m.