2002 Final Business Meeting, Fort Lauderdale, Florida
Twenty-three participants were welcomed as Section C Chair, James P. Cuda called the final business meeting to order at 5:08 PM.
Announcements
The 2003 ESA Annual Meeting will be held in Cincinnati, OH, 26-30 October. Symposia proposals need to be submitted to Bob Wright, 2003 Program Committee Chair.
2001 Final Business Meeting Minutes
Chair-Elect Sanford Porter read a summarized version of the minutes of the 2001 final business meeting. John Vandenburg moved that they be accepted as read, Anita Collins seconded, and the motion passed.
Old Business
Report from the Nominating Committee and selection of nominees by Past-Chair, Del Delfosse
§ Vice President-Elect - no nominations for this position
§ Secretary-Treasurer - no nominations for this position
§ Secretary, Section C - Bob Meagher was nominated as Secretary-elect for 2004
§ Standing Committee on Systematic Resources - no nominations for this position
§ Governing Board Representative - Gail Kampmeier and Tom Perring were nominated
As stated in the preliminary business meeting minutes, confusion about the vacancies on the editorial boards, which were not filled by as were the committees
All At large positions for were filled by Marlin Rice and Section C officers over the summer.
Report of the Governing Board Representative, Lerry Lacey
The major governing board activity since our preliminary meeting was review and approval of our budget. Our current budget is balanced and is anticipated to generate a reasonable surplus. This and future surplus is intended to create a buffer of a one year operating expense. Over the past year ESA has turned the corner financially, but we still have a way to go and vigilance and discipline will be necessary for several more years. Because of this sound financial footing we are happy to announce that advance meeting registration for all categories of members and their guests for the 2003 annual meeting will remain the same as 2002 rates. On-site fees for members will rise slightly (11%) due to the increased uncertainty and costs associated with this category, and to encourage early registration. Non-member registration rates will rise 17-25%. Next year there will be an effort to have computer projection in all meeting rooms, but be vigilant on watching out for procedural changes and new duties for volunteers in 10 minute talks. It was tested this year in several symposia, and we are convinced that it will work, and meet the wishes of our members.
Cincinnati is one of the best kept secrets in the country as a good meeting city. It has the oldest and largest insect zoo in the Americas, all but one of the 4 and 5 star restaurants in Ohio and a great historical district with wonderful night life. The facility allows for easy use of a wide range of hotels around the convention center, and the hub airport will provide inexpensive access for the 50% of the membership that does not live within a day's drive. We need to have a successful meeting to have a healthy society, so please join us in Cincinnati, and bring several others with you. The theme for the 2003 meeting will be From Many Disciplines, a Great Science and highlight our new mission and vision concepts.
Please consider serving on one of the several committees for which there will be vacancies at the close of the 2003 meeting. Student participation is not only welcomed, it is encouraged. If any of you have volunteered in the past and were somehow missed due to administrative glitches, or the selection process (to balance section and geographic representation) please let your section chair know you are still interested.
Report from the Publications Council Representative, by Bob Nowierski for Gloria DeGrandi-Hoffman
All journals would like authors to submit papers with line numbers.
Discussed how to publish proceedings from ESA symposia. Thomas Say Publications has done this in the past, but can no longer afford to do so. The cost of publication of symposia proceedings needs to be paid for by the authors. The suggestion that other ESA journals could publish proceedings was rejected. The Council suggested that a proposal be written and submitted to the Governing Board regarding publishing ESA symposia proceedings on-line after peer-review.
A proposal will be written and submitted to the journal editors on the policy for withdrawing manuscripts for publication that will include a policy for both editors and authors.
Report from Environmental Entomology Editorial Board, Mark Brown
Environmental Entomology initiated the new editorial structure on April 1 and beginning Dec. 2nd, we begin the new computerized Rapid Review software by Cadmus. We now have 18 Subject Editors and several new subject areas. Check the ESA web pages to see them and consider sending papers to these new areas, particularly Biological Control of Weeds and Molecular Ecology and Evolution.
Under the new editorial structure we have received 135 [number updated to 210 by Alan Cameron] manuscripts: 22 were accepted, 23 rejected, 12 withdrawn, and 78 are in review or have been sent back to authors for revision.
In the Rapid Review software, a database of reviewers is being developed. The Editorial Board and Subject Editors ask that you agree to review papers when asked. Remember that when you submit a paper you are asking at least two people to give their time to review your paper. If you would like to review papers and have not been asked, contact one of the subject editors that is listed on the web and in the journal.
American Entomologist Editorial Board, Dan Pavuk
Annals of the ESA Editorial Board, Robert Vander Meer
Journal of Economic Entomology Editorial Board, Jan Nyrop
Book and Media Reviews Committee
No reports.
Report from Journal of Medical Entomology Editorial Board, Tom Sappington
On March 1, 2002, new editors began, and with them, a new editorial structure. Twenty-two manuscripts that remained unfinished from the previous editor were received by the new editors in mid-March. Reisen completed the 10 manuscripts that had been accepted and were in revision; all have now been forwarded to ESA for copy editing and publication. Twelve manuscripts were still in review and were reassigned new subject editors and were acted on as follows: 4 accepted, revised, and forwarded to ESA; 2 accepted and are undergoing author revision; and 6 rejected or withdrawn. Although the rejection rate is now higher under the subject editor system, it is not viewed as a problem.
Of the 155 new manuscripts received from ESA between March 1 and November 12th, 35 had been accepted, revised, and forwarded to ESA; 23 were accepted and were undergoing author revision; 38 were rejected or withdrawn (=40%); and 59 were still undergoing review (no decision as of 14 November).
Total number of manuscripts received by ESA in 2002 (10.5 months) = 171
Average number per month = 16.2 (range 10-22)
Projected yearly total = 195
Estimated 60% yield = 117 papers published; 2000/2001 average was 150 papers.
Report on Thomas Say Publications Editorial Board, Larry Charlet for Joe McHugh
Here are the main points that we discussed in the Thomas Say Ed. Board meeting.
John Brown's term as editor has now ended. There is an immediate need to replace him. He offered to continue to help in the transition. (By the way, Section A has asked Jim Wooley to accept a nomination for the position. He already has agreed.).
Activity in 2002:
§ Submissions - 0
§ Prospectus submitted - 1 (monograph)
§ Publications - 2 (1 monograph, 1 proceedings)
Backlogged submissions. -- Currently we have 4 backlogged works at various degrees of editing and publication. What is the hold up? There is not enough money in the Thomas Say Fund to pay for more than about one publication per year. A new manuscript received today would not come out before 2007 at that rate. Alan Kahan said that the only solution to this delay would be for the fund to grow in size through donations or from additional support from the ESA.
Alan Kahan mentioned that the make-up of the Board probably should change now that the whole focus of the Thomas Say Publications is the Monograph Series. New publications will almost exclusively deal with subject matter fitting the interests of Section A. It would be crazy to continue to have a Board made up of representatives from all the Sections, if only one member of the board was responsible for every manuscript. Alan formulated a proposal that he planned to make to the Publications Council that would change the Bylaws of the ESA to create a more logical Board composition for the Thomas Say Publications.
Report from Arthropod Management Tests Editorial Board, Bob Nowierski for John Obrycki
The editorial board meeting for AMT was held Nov. 19, 2002 in the Marriott Marlin Room. Concerns were raised about how to cite reports in AMT when there were report numbers but no page numbers. It was suggested that volume, letter, and number be listed. It was pointed out that the URL is not listed with individual reports making this less easy to use.
There were 385 submissions to AMT in 2001 and 454 [462 received] submissions in 2002. December 31, 2002 is the deadline for submissions for this annual volume. The CD should be out in a few weeks at a cost of $20 for ESA members. Last year, CD sales barely covered costs. Income from page charges will amount to $40-45 per page for the 2002 volume. If charges were based on computer file size (number of kilobytes), could raise the price to about $50/printed page.
Although it is technically possible to add digital images (jpg files of plots, plants, equipment, techniques) to AMT, it is not currently being done. Such additions are being considered for next year
2003 Symposia
Chair-elect Sanford Porter led a discussion about the terminology, deadlines, and procedures for submission of symposia for the 2003 national meeting in Cincinnati. Five proposals for symposia were suggested by John Vandenberg, Mark Brown, Rob Snyder, Bob Matthews, and Ezra Schwartzberg.
Program Symposia- speakers need to be committed by the December 13th deadline to Program Chair Bob Wright. These symposia should have broad appeal and address the theme of the 2003 meeting. They may qualify for program enhancement funds.
Section Symposia - due Feb 1st to Sanford Porter in the same format as Program Symposia proposals. Proposals that were not accepted as Program Symposia are automatically considered as Section Symposia. Section Symposia may qualify for program enhancement funds if available.
Symposia - All other non-10 minute oral presentations or sessions previously known as formal or informal conferences are now known as "symposia". The due date for submission of symposia is March 1st to Bob Wright, Program Chair. Any symposium submitted as a Section Symposium but not chosen will be considered in the category of "Symposia".
Call for moderators and judges for 2003. Forms passed for members to sign.
Del Delfosse moved to accept the old business and Larry Charlet seconded. Motion passed.
New Business
NSF Travel Grant Proposal, Gail Kampmeier
Susan Weller will take the lead on a proposal to the National Science Foundation (due January 10th 2003) to provide travel funds for young investigators at US institutions (graduate students, post-doctoral associates, or equivalent) to attend the International Congress of Entomology in Brisbane, Australia in August 2004. Twenty-five awards are anticipated of $2,500 each that will be divided proportionally by Section, with Section C receiving approximately 12 awards. If successful, there will be an announcement of the competition on June 1st with a July 31st deadline for email applications. In mid-August, applications will be distributed to the judges, who will be made up of the Section and Subsection officers. Results of the decision will be announced at the October 2003 ESA meeting.
Discussion of the PowerPoint Presentation Capabilities for 2003
The Society owns 14 computer projectors and will borrow 3 more for the next national meeting. Computers will be needed, however, and where they will come from is still under discussion. One suggestion was to knock $20 off of registration fee for those bringing computers that would be used in the sessions. Concerns about compatibility were raised. The Program Committee will be addressing all of these issues.
New Officers
Appreciation was expressed to all those who have served Section C during 2001-2002 including the Subsection and Section officers, representatives from the various boards, councils, committees, moderators and judges, and symposium organizers. A special thank you to Lerry Lacey, Section C representative to the Governing Board and to past chair Del Delfosse for his excellent organization model.
Chair Jim Cuda passed the gavel to Chair-Elect Sanford Porter
Request was made that all reports be given to Gail Kampmeier either before leaving the meeting or emailed to her at gkamp@uiuc.edu
Jim Cuda moved to accept the new business; Bob Meagher seconded; motion passed.
Meeting was adjourned at 5:51 PM and members were encouraged to attend the ESA Final Business Meeting at 6:30 PM in the Floridian Ballroom A (Convention Center, Level 3).
Addendum to Section C Business
Subsequent to the business meetings it was determined that Section C representatives to the Editorial Boards of Environmental Entomology (Mark Brown), and the Journal of Economic Entomology (Jan Nyrop), had terms that expired in 2002 and replacements were needed. Norm Leppla has been identified to replace Mark Brown for a 5-yr term beginning in 2003.