2003 Final Business Meeting, Cincinnati, Ohio
The meeting was called to order at 5p.m. on Wednesday, 29 October 2003 by Section C Chair Sanford Porter and had 34 people attending.
Announcements
The 2004 ESA Annual Meeting will be held in Salt Lake City, UT, November 14-18, 2004. Symposia proposals need to be submitted to Richard Weinzierl and Carol Sheppard, 2004 Program Committee Co-Chairs.
The International Congress of Entomology, Brisbane, Australia, 15-21 August 2004, ESA has a Junior Scientist grant program (12 slots for Sec. C).
2002 Final Business Meeting Minutes
Vice-Chair Gail Kampmeier read an abbreviated version of the minutes of the 2002 Section C Final Business Meeting. Larry Charlet moved that they be accepted as read. Lerry Lacey seconded, and the motion passed.
Old Business
2004 Moderators and Judges
Gail Kampmeier called for additional moderators and judges for 2004. Forms were passed around for members to sign.
Nominating Committee Report and Selection of Nominees (report from Past Chair Jim Cuda)
§ Secretary-Treasurer - no nominations for this position.
§ Secretary, Section C – Kevin Heinz and Paul Weston will be on the ballot for Secretary-Elect in 2004.
§ Standing Committee on Systematic Resources - no nominations for this position.
Resignation of Gail Kampmeier
Sanford Porter read the resignation letter of Gail Kampmeier from the position of Section C Chair-elect, due to her election as Section C Representative to the ESA Governing Board. This then necessitated that Chair Sanford Porter appoint Bob Nowierski as Vice-Chair of Section C, Rob Meagher as Secretary, and announce that Peter Price had been elected by special email ballot as Secretary-elect until the end of the 2003 Final Business Meeting. At the conclusion of the Business Meeting each officer will advance as follows for 2004: Bob Nowierski becomes Chair of Section C, Rob Meagher becomes Chair-elect, and Peter Price advances from Secretary-Elect to Secretary of Section C.
Report of the Governing Board Representative, Lerry Lacey
The final session of the ESA Governing Board was held on Wednesday morning, Oct. 29, 2003.
Paula Lettice, ESA Executive Director announced finalization of the sale of the ESA office and property. Papers were signed by the 2003-2004 Governing Board members. The 2003 budget was amended to include moving and related costs. There was still a modest surplus in this year's budget despite the added costs.
The 2004 budget was then approved and will include rental expenses and a decrease in revenues from our tenants in the headquarters building.
President Mayo adjourned the 2003 Governing Board Meeting and incoming President Kevin Steffey outlined some initiatives for his presidency. He will create a presidential committee to formalize and standardize the Linnaean games. He created an emeritus members committee and met with them at the annual meeting to discuss their concerns and suggestions. For example, they proposed developing a declining dues rate as a function of the number of years they have been emeriti.
The ESA President and Executive Committee normally meet with Branch Presidents at the annual meeting. They will now also meet with section officers and presidents of other entomological organizations (IOBC, Coleopterists Society, etc.).
It will now be possible for sections to create websites; whether these are hosted on the ESA server or only linked to the ESA website is yet to be determined.
With the addition of 300+ walk-in registrations, the attendance at this year's meetings was over the number anticipated. However, the number of rooms occupied at the Millennium Hotel were below that booked as a block which will result in ESA paying the shortfall.
The new standing committee members will be confirmed by the members attending the final ESA business meeting and are posted on the bulletin board outside the local arrangements office.
It has been an honor and pleasure to serve as your Governing Board Representative these past three years. I know you will be in competent and energetic hands with Gail Kampmeier. Thank you.
Report from Publications Council Representative, Gloria DeGrandi-Hoffman
The Council met on October 28, 2003. There was a preliminary proposal from the Governing Board concerning ESA involvement in publishing an invertebrate biology education e-journal. There was insufficient information to make a recommendation and the proposal was sent back to the Governing Board.
The Council also addressed the issue of information published (or printed) elsewhere and then submitted to an ESA journal for publication. The Council decided that if the information was not previously peer-reviewed it could be submitted for publication.
Finally, the Rapid Review system is working to expedite publication of submitted manuscripts.
Report from the Standing Committee on Membership (Gail Kampmeier)
Currently the Standing Committee on Membership is comprised of a representative from each ESA Branch and members at-large. At present, the Sections have representation on the Standing Committee on Membership only if they happen to have a member from their section on the Committee. Having a representative from each section serve on the Committee would greatly improve communications from the Committee to the Sections on membership issues.
Report from International Affairs Committee (Gary Bernon)
International Affairs Committee will highlight posters dealing with international topics. The Committee plans to continue to sponsoring or co-sponsoring symposia at annual meetings.
Report from Environmental Entomology Editorial Board (Norm Leppla)
Over 300 manuscripts were submitted to Environmental Entomology in 2003. The journal has a 48% acceptance rate. With the Rapid Review system, the journal is averaging 3.8 weeks per review and 3.9 weeks for acceptance of successful publications.
Report from Annals of the ESA Editorial Board (Robert Vander Meer)
Meeting was chaired by John Oswald. Editor in Chief Shelly will resign and a replacement is needed. Chemical Ecology Subject Editor, Jocelyn Millar, is also resigning and a replacement is being sought.
In the Rapid Review system for the Annals, the average overall time from submission to first decision was 12.4 weeks. Average time to review first version was 4.1 weeks. Average time to final acceptance was 20.5 weeks. Acceptance rates: Research articles (63%), Forum (33%), Total Accepted (59%).
There is no backlog of accepted papers. Some issues are “light” in pages, others have too many. Systematics submissions are increasing (comprising 42% of pages).
The online Rapid Review process has resulted in less detailed reviews. Marked manuscripts have always been very useful to editors and authors, but with the new system there is no on-line method for reviewers to send marked manuscripts. Subject editors can deal with this when they interact with reviewers. Reviewer database categories will be expanded and made more useful. Ways to reduce learning curve for subject editors was discussed.
Rights associated with paid PDF reprints: Anything can be done with these PDF files, including putting them on another website.
Annals Style Issues: Board accepted proposal to give authors an option to spell out serial/journal titles in the literature cited (often done in systematics journals). Board rejected proposal to use smaller type (font) for “Material Examined Lists.”
Board accepted the text differentiation of political unit names in Material Examined (e.g., County = caps; State (Province) = small caps; County = italics with leading caps.
Jan Conn will chair the 2004 Board meeting.
Report from Journal of Medical Entomology Editorial Board (Tom Sappington)
Roger Moon is chair. JME has 17 Subject Editors and has had high turnover (7 replaced). A person with taxonomic expertise is needed for the Editorial Board. The Editorial Board is trying to develop a standardized system for abbreviating the names of viruses, and is trying to minimize the duplication of published material. The Editorial Board also is concerned about the use of animals in experimentation, and encourages the use of appropriate methods. The Board expects 220-230 manuscript submissions in 2004. The average review is 3.2 weeks.
Report from Arthropod Management Tests Editorial Board (Timothy J. Kring)
351 manuscripts accepted, a sharp decline from previous years
2 manuscripts were returned for resubmission in a later volume
Largest proportion (61) of manuscripts came from Field and Vegetable crops
No submissions in 3 sections (Postharvest Products (Section I), Urban, Industrial and Structural (Section J), and Medical and Veterinary (Section K)
Manuscript Submission Format: Most submitted manuscripts followed prescribed guidelines, although a few did not. Most common problems involved correct format for tables, submission of proper number of copies and electronic files.
Materials Tested and Reported: As in previous years, the materials tested for the management of various arthropods included not only chemical pesticides, but also natural enemies (predatory mites, nematodes) along with BT preparations, insect growth regulators (IGRs), pest-resistant plant varieties and work with transgenic plants.
Manuscript Processing: Manuscripts for vol. 28 were received by the end of January 2003 and were all assigned to section editors before the end of February. Reviewed manuscripts were returned to the editor by early March. After final editing, they were submitted to the national office and volume 28 was activated on the ESA web site before 1 October.
Editor Vacancy: As of January 1, 2004, Dr. Kailash Saxena will step down as editor-in-chief for AMT. Applications for a new editor are being solicited.
Report from Thomas Say Editorial Board
The mission of this publication has changed. This series publishes book-length manuscripts about all aspects of entomology.
This series is divided into the following works: Monographs of the Entomological Society of America (which are taxonomic works); Memoirs of the Entomological Society of America (which are works on any nonsystematic topic in entomology); and Symposia Proceedings of the Entomological Society of America (which are collections of entomological papers delivered at symposia sponsored by ESA or by other scientific societies).
Currently this series has a backlog of 3 or 4 monographs.
American Entomologist Editorial Board, Dan Pavuk
Journal of Economic Entomology Editorial Board, Jan Nyrop
Book and Media Reviews Committee
No reports received:
2004 Symposia
Chair Sanford Porter led a discussion about the terminology, deadlines, and procedures for submission of symposia for the 2004 national meeting in Salt Lake City, UT. Three proposals for Program symposia were suggested by Theresa Pitts-Singer/Bill Kemp, Rodrigo Almeida/Saskia Hogenhout/Wayne Hunter/Blake Bextine, and Kate Loudon/Michael Breed.
Program Symposia – due December 17, 2004 to Program Co-Chairs Richard Weinzierl and Carol Sheppard. These symposia should have broad appeal and address the theme of the 2004 meeting. They may qualify for program enhancement funds.
Section Symposia - due February 4, 2004. Send proposal to ESA's electronic submission program (ESP). Proposals that are not accepted as program symposia are automatically considered as Section symposia. Section Symposia may qualify for program enhancement funds if available.
Symposia - All other non-10 minute oral presentations or sessions known in the past as formal or informal conferences are now known as "symposia." The due date for submission of Symposia is March 23, 2004 to the Program Co-Chairs. Any symposium submitted as a Section symposium but not chosen will be considered in the category of "symposia."
New Business
New Officers
Appreciation was expressed to all those who have served Section C during 2002-2003 including the Subsection and Section officers, representatives from the various boards, councils, committees, moderators and judges, and symposium organizers. A special thanks to Lerry Lacey, Section C Representative to the Governing Board and to past chair Sanford Porter for their excellent leadership.
Chair Sanford Porter passed the gavel to Chair-Elect Bob Nowierski.
Request was made that all reports be given to Bob Nowierski either before leaving the meeting or emailed to him at rnowierski@csrees.usda.gov.
The meeting was adjourned at 6:00 PM and members were encouraged to attend the ESA Final Business Meeting at 6:30 PM in room 202 (Convention Center, Second Floor).
Section C Final Business Meeting minutes respectfully submitted by Robert M. Nowierski, Section C Secretary, 2003.