Minutes from the Section C Business Meetings

2004 Preliminary Business Meeting, Salt Lake City, Utah

The meeting was called to order at 5:34 p.m. on Monday, November 15, 2004, by Section C Chair Robert M. Nowierski with about 50 people attending.

Announcements

§         The 2005 ESA Annual Meeting will be held in Fort Lauderdale, Florida November 6-9, 2005.

§         IOBC-NRS- and IOBC-Global-sponsored symposium entitled "Trophic and Guild Interactions in Biological Control – A Symposium and a Book" will be held on May 8-11, 2005, in Quebec (near Quebec City). The symposium will be followed by a two-day "summer school."

§         Program symposia, Section symposia, and other symposia -- the process, deadlines, etc.

§         Program symposia (should promote innovative topics that bring our sections together into new, synergistic ways). Deadline: December 13, 2004.

§         Section C symposia (members should contact their section officers with their symposium ideas). Deadline: January 31, 2005.

§         Other symposia (anyone can submit a symposium). Deadline: January 31, 2005.

§         There will be a symposium on “Collection, Importation, and Transport of Biological Control Agents: Current Regulations, Procedures and their Implications,” on Wednesday at 1 p.m. and will include discussion of the ban on hand-carried biological control agents.

Introduction of Section C Officers

Chair - Robert M. Nowierski

Vice-Chair - Rob Meagher

Secretary - Peter Price

Secretary-Elect - Paul Weston

Past Chair - Sanford Porter

Governing Board Representative (2004-2006) - Gail Kampmeier

Old Business

Reading and approval of abbreviated minutes from the 2003 Preliminary Business Meeting by Vice-Chair Rob Meagher

Data for Section C participation in 2004 meeting:

• Overall, the 2004 ESA Program had four Program Symposia, 18 Section Symposia, and 35 Symposia for a total of 57 sessions

• Section C members organized or co-organized two Program Symposia (50%), four Section Symposia (22%), and 17 Symposia (49%)

Program Symposia:

• Mechanical Properties of Arthropod Structures: Engineering the Future. Kate Loudon and Michael Breed. Sunday, November 14.

• The Well Bee-ing of Pollinators and Their Impacts on Agriculture and Natural Ecosystems. Theresa L. Pitts-Singer, Rosalind James, and William P. Kemp. Wednesday, November 17.

Section C Symposia:

• Advances in Management for Agromyzid Leaf Miners. Andrew Chow and Kevin M. Heinz. Sunday, November 14.

• A Symposium by Young Scientists: Stink Bugs - Biology and Management of a Re-emerging Pest Complex. Livy Williams and Sandra C. Castle.  Monday, November 15.

• Global Issues with Aquatic Insects: Research Trends and Societal Concerns. John Wallace and M. Eric Benbow. Tuesday, November 16.

• The Biological Control of Saltcedar (Tamarix spp.): Multidisciplinary Approaches Enhance Success. Daniel W. Bean and David J. Kazmer. Wednesday, November 17.

Display presentations: Total of 251 (compared with 284 in 2003, and an average of 308.8 ± 12.0 per year from 1994, n = 11).  Numbers in parentheses are from 2003.

Ten-minute papers: total of 271 (compared with 261 in 2002, and an average of 217.1 ± 1 per year from 1994, n = 11).  Numbers in parentheses are from 2003.

Total presentations for Section C:  522 of 1191 total submitted papers and posters (43.8% of combined papers/posters).  It should be noted that with the new computerized meeting input system, gathering these statistics no longer means manually counting out papers from the printed program.  This information can be obtained from Judy Miller, ESA Director of Meetings.

Report from Section C Governing Board Representative, Gail Kampmeier:

The Governing Board met all day Friday and until 3:50 PM on Saturday the 12-13th of November.

Paula Lettice reported that membership in the Society is up from 2003, with Section C's membership nearly reaching last year's level by the end of September.  This is an excellent trend, however, we still have problems with membership retention, currently losing 13% of members, which is barely made up by new members or those returning after a 2 or more year absence from the Society. 

The Governing Board also voted to clarify the intent of the President's Circle Membership category, which currently stands at 2X the regular member dues rate.  Members will have the opportunity to designate whether they wish the excess to go to support the dues of a deserving colleague, or to support ESA operations. 

There was discussion about the potential impact of government mandated "open access" on ESA journals.  Currently the cost of publishing is shared through page charges to the author and subscriptions to individuals and members through their dues.  ESA allows authors to purchase open access reprints currently, but the worry is if this were mandated that all research had to be available by open access within a certain amount of time of being accepted, which is being talked about for NIH grants, that it would destroy the journals.  Therefore the Governing Board voted to join the DC Principles Coalition to have a voice in this debate.

In response to a call by Executive Director Paula Lettice to co-sponsor one day events held in the Washington DC area that might add not only to ESA's visibility but to its revenue (special workshops), Anita Collins (Section Cb) submitted an agenda brief to the Governing Board regarding support of the XV International Congress for the International Union for the Study of Social Insects.  Many of the 250 members of North American Branch of IUSSI are also members of ESA, residing principally in subsection Cb, and this group meets regularly with ESA.  The Governing Board passed the following motion:  "Move that ESA support in principle, the XV International Congress of the International Union for the Study of Social Insects, which will be held in Washington, DC July/August 2006, and encourages its members to become involved in planning and execution of a symposium of special interest to area entomologists."

[slides outlining Strategic Planning efforts]

Since 2001, the Governing Board and Strategic Planning Committee have been participating in strategic planning exercises that began with a revision of the ESA's Vision--or what we aspire to--and Mission (the focus and direction of the Society).  Scott Hutchins has led the Governing Board through a series of exercises that has helped us to focus our efforts on what is important to the Society, developing a decision matrix whereby funding priorities might be determined as critical to our mission and vision.

Now, we have reached a point where we are critically examining the structure of the society we would like to be and are looking at how we might recognize accomplishments in such a structure.  This was the focus of the Strategic Leadership Summit held Sunday afternoon with the Governing Board and Section, Subsection, Branch, and Committee leaders.  To bring you up to speed on where we are, so that you can join the dialogue, I'd like to take you through a summary of the history of our exercises.  But first you should know that we will not refer to Sections or Branches or any existing structure within the Society, and we will be using the term Actionable Units.  This is not because we are thinking of destroying Sections or Branches, but to disassociate from our history, which was forged in a shotgun marriage of two floundering societies in the 1950's, one of which was built on discipline oriented Sections, the other on geographic regions or Branches.

Please make an effort to join in as many of the Strategic Planning activities as your schedule will allow at this meeting.  There will be a special session for students, and one for any member of the Society at this meeting in Salt Lake City.  We request your help in shaping the future of our Society.

Respectfully submitted,
Gail Kampmeier
Section C Governing Board Representative

New Business

Vice-Chair Rob Meagher called for volunteers for judges and moderators for the 2005 student competition.  Additional volunteer sheets were circulated for those that had not signed up at subsection business meetings.  It was noted that graduate students may serve as moderators for this competition, but not as judges.

The charge to the Nominating Committee (Chair, Sanford Porter and Subsection Chairs) was to solicit nominations for the following offices by the final business meeting on Wednesday.

• Vice President-Elect for the society

• Secretary, Section C (2006)

• Editorial Board representatives: Journal of Medical Entomology (2005-2010)

• Standing Committees:  All positions on standing committees have been filled for 2005!

Looking ahead to 2006 Standing Committees (nominations in 2005), Section C members could potentially fill slots on the following standing committees:

• Common Names (3 at-large)

• Ethics (1 for C)

• Fellows (1 for C)

• Finance (2)

• Founders Memorial Award (1 for C)

• International Affairs Committee (2 reps for Africa/Middle East; 1 Asia; 1 Australia; 2 Western Hemisphere)

• Public Information (1 at-large)

• Rules (1 at-large)

• Strategic Planning (1 for C)

• Systematic Resources (1 for C)

Alan Cameron noted that two electronic ballots should not be necessary for the election of officers.  He suggested that the Nomination Committee should circulate nominee names 2 months ahead of the Annual Meeting.  The membership was asked if they would prefer an electronic ballot or a vote by those present at the Annual Meeting.  The electronic ballot received 12 votes and the meeting ballot received 25 votes.

Reports from Subsection Chairs

Report from Subsection Ca – Biological Control.  Larry D. Charlet:

The Subsection Ca (Biological Control) Business Meeting was called to order at 5:00 p.m., November 15, 2004, in room 251D at the Salt Palace Convention Center, Salt Lake City, Utah, by Chair-Elect Denise Olson (Chair Ken Bloem was unable to attend). 19 members were in attendance.

The minutes from the 2003 meeting in Cincinnati, OH, were distributed to those present. A motion was made by Tim Kring and seconded by Jim Nechols to approve the minutes. The minutes were unanimously approved by the members present.

It was announced that an item from the 2003 minutes that dealt with an USDA-APHIS policy (a resolution was passed by Subsection Ca regarding the APHIS no carry policy for bringing biological control organisms into the U.S.) would be discussed at 1 p.m. on Wednesday in room 150G.

Announcements:

• Section C Preliminary Business Meeting follows immediately at 5:30 p.m. in room 250 A-F.

• Section C Final Business Meeting will be held on Wednesday, November 17 at 3:00 p.m. in room 251F.

• The International Organization of Biological Control Nearctic Regional Section Business Meeting will be held at 6:15 p.m. in Ballroom A, with the symposium following at 7:00 p.m.

• The student competition in subsection Ca had 17 posters and 42 10-minute talks; there were also 46 regular posters and 27 regular talks in Subsection Ca.

• Please sign-up for assistance with the student competition (moderators or judges) at the Fort Lauderdale meeting in 2005. A sheet will be circulated during the subsection meeting.

• The annual USDA-ARS meeting will be held at 7 a.m. on Tuesday and Ernest Delfosse invited interested Subsection Ca members to also attend.

New Business

A motion was made by Ernest Delfosse and seconded by Bob O’Neil to put forward Rob Wiedenmann as a nominee for Section C Secretary. The motion was unanimously approved by the members present.

A symposium was proposed by Kris Giles as a Section Symposium for the 2005 meeting. The title was, “Natural enemy thresholds in IPM Systems.” This will be reported at the Section C Preliminary Business Meeting. The deadline for Section Symposia is January 31, 2005.

A handout entitled, “Draft policy on program and section symposia” was passed out to the members present for discussion. The basis of the information in the handout was that the ESA program and symposia had become narrow in scope and more diversity was needed. The members of Ca present did not believe there was a diversity problem and felt that further information was needed in order to fully understand the rationale for the policy specified in the handout.

The meeting was adjourned at 5:30 p.m. and members were encouraged to attend the Section C Preliminary Business Meeting.          

Report from Subsection Cb – Apiculture and Social Insects. Steve Pernal:

Officers
Chair: Tanya Pankiw (in abstentia)
Vice-Chair: Stephen Pernal
Secretary: David Tarpy

Attendance: 14

Call to order: 5:05 pm, by Stephen Pernal

Tanya Pankiw sends her regrets for not being able to attend.

Minutes from prior meeting: The 2003 minutes could not be read because they could not be located, seemingly lost during the transfer to the Section C chair.

The agenda was recalled from memory by Steve and accepted unanimously.

Old Business: None.

New Business

Nominations for Secretary-elect:

• Zachary Huang nominated Tugrul Giray

• David Tarpy nominated Olav Rueppell

• Sanford Porter suggested that future nominations be solicited via email (and possibly vote via email) but that the current elections be held.

• Tugrul withdrew his nomination

• Olav was elected to the position unanimously

Sign-up sheets:

• Steve passed out sign-up sheets for judging and moderating at ESA 2005.

• Bradley Metz asked what the duties are for these services.

• Sanford reported that students can be moderators but not judges.

Subsection Cb activities at 2004 meeting

• Steve reported that there were 41 papers and 9 posters by regular members.

• He also reported that there were 12 papers and 4 posters by student members.

• These numbers are down from last year, particularly for the students.

Symposia for 2005

• Sanford suggested that we defer to the IUSSI business meeting for suggestions, as has been standard in the past.

• Olav suggested to discuss some now since he could not attend the IUSSI meeting. He suggested a symposium on Aging and demography.

• The meeting theme for ESA 2005 is “Sex, bugs, and rock ‘n roll.”

Funds for IUSSI 2006 Congress

• Steve brought up the possibility of using ESA funds to help the IUSSI 2006 congress in Washington, D.C.

• Frank Gilstrap thought that asking for some monies from the Program Enhancement Fund would be appropriate, although it has never been used for such a purpose.

• He also suggested to ask for some limited funds from the General ESA Fund to be used as matching funds.

• Sanford echoed Frank’s comments, and asked for a vote to promote the concept at the Section C meeting (13 in favor, 0 opposed).

• The amount and language of the proposal will be drawn at a later time.

Adjourn: 5:30 pm, by Steve. Seconded, by David.

Report from Subsection Cc – Insect Vectors in Relation to Plant Disease.  LeAnn Beanland:

Wayne Hunter (Chair 04), Blake Bextine-Vice Chair, Rodrigo Almeida- Secretary

Hunter- Opened meeting with reading of the 2003 minutes, which were approved as read. (Motion approved: Gail Kampmeier, second Astri Wayadande)

Fourteen members were present (list attached).

Passed around two forms: (1) Attendees at 2005 Cc meeting and (2) 2005 Moderator/Judge signup form. (NOTE: information on these forms was emailed to Peter Price, Section C)

Announcements

Thank you for serving section Cc, Dr. Saskia Hogenhout, 2003 Chairperson.

New Chair for 2005: Blake Bextine.

Call for Officer nominations for Section C: No nominations made, Motion to close, seconded, unanimously approved.

Call for new Cc secretary for 2005 nominations opened: LeAnn Beanland nominated by Astri Wayadande, No other nominations, Motion to close:  David Ragsdale, Seconded: Judy Brown.  So approved. The elected nominee is LeAnn Beanland, Virginia Polytechnic Inst. & State Univ., VA. Nomination was accepted by Beanland. 

Announcement of Symposium sponsored by Section Cc “Hemipteran-microbe Interactions: The integration of Ecology, Pest Management, Epidemiology, and Genomic Research in tribute to Dr. Sandy Purcell’s life work," which was held on Tuesday.

Thank you to co-organizers of the symposium: Rodrigo Almeida, Saskia Hogenhout, Blake Bextine, Wayne Hunter.

Special Thank you to Rodrigo Almeida for mixer organization/ celebration.

Reminder that Program symposia for 2005 can be proposed. Deadline is 13 December 2004.

Discussion on possible new symposia, Diane Ullman, Judy Brown, and Wayne Hunter agreed to discuss further and put forward a possible symposium on Hemipteran Genetics to the Cc membership for consideration in 2005. Motion to submit as ‘Hemiptera-Plant Interaction’ symposium, by Judy Brown, seconded by Saskia Hogenhout,  Unanimously approved

Gail Kampmeier proposed the idea that it would be of interest to all sections to create an “Emeritus Symposium” that would have students select and give a presentation on an emeritus status professional that had an impact on them and/or their career.  Possibly these could be published in the American Entomologist as an interest article. Section Cc, unanimously agreed to support this concept and for its mention at the following Section C business meeting.  Motioned by Blake Bextine, Seconded, and unanimously approved.

Rodrigo Almeida announced that he and Astri Wayadande were working on a publication as a special feature to be submitted to Annals of ESA, in honor of research conducted over the careers of Lowell R. "Skip" Nault & Alexander Purcell, both of which were honored with symposia in ’02 and ’04 respectively.

Report from Subsection Cd – Behavior and Ecology. Daniel Pavuk:

The Subsection Cd business meeting convened at 5 PM on 15 November 2004, with 18 members in attendance. Volunteers were requested to serve as judges and moderators for the 2005 meeting, and a sign-up form was circulated. Suggestions for 2005 program symposia and persons to represent Section C on boards and standing committees for 2006 were solicited. Tracy Leskey described a program symposium proposal for 2005 which will be submitted through Section C. This symposium, entitled “Bridging the Gap between Basic Behavioral Research and Crop Protection Applications for Tree Fruit Agroecosystems: Honoring the Life and Work of Ronald J. Prokopy”, already has 17 planned speakers recruited from five countries. An election was held for subsection secretary-elect: Daniel Pavuk was nominated by Gary Bernon, seconded by Jim Throne, and approved by unanimous consent. In other business from the floor, Rob Meagher and Paul Weston described possible changes in the method of selecting Section C symposium topics, including using e-mail or establishing a committee, rather than the current method of selection by the subsection chairs. The meeting was adjourned at 5:15 PM.

Report from Subsection Ce – Insect Pathology and Microbial Control. David Shapiro-Ilan:

The meeting was called to order by Jeff Lord (Chair). Sixteen were in attendanc.

Elections

Nominated for new subsection secretary were Denny Bruck and Jarrod Leland. Jarod Leland won the election for new secretary. No other nominations for ESA officers were made.

Symposia

Deadlines for program and section symposia were announced and the floor was opened for suggested symposia topics:

• Stefan Jaronski suggested a symposium on microbial control of soil dwelling pests- challenges in different cropping systems.

• Jeff Lord suggested a symposium focusing on interactions between beneficial insects (predators and parasitoids) and entomopathogens.   

• Also, a suggestion was made for focusing on tritrophic interactions with pathogens (Bruce Pasco Avery).   It was suggested that this topic had already been addressed relatively recently.  

 The group tentatively agreed that Jeff Lord and Stefan Jaronski would work together to develop a symposium.

A report was made on presentations at the 2004 ESA meeting: 35 posters and papers (non-student), and 10 student presentations.

The question was raised regarding time length for sub-section meetings –should the time be expanded? The group unanimously indicated opposition to expanding the meeting length. 

The meeting was adjourned (Jeff Lord). 

Report from Subsection Cf – Quantitative Ecology

Not available.

Reports from Standing Committees with required Section C Representation

These reports appear in the Section C minutes of the Final Business Meeting.

Items from the floor

Alan Cameron suggested that the theme for next year’s Annual National Meeting : “Sex, bugs, and rock and roll” was questionable for a professional society and its projection to the general public.  He asked for reconsideration of the theme. The reconsideration was supported by 17 votes with 10 opposed.  Gail Kampmeier agreed to take this item back to the Governing Board.

Reminders

On Tuesday evening the Student Awards Session will occur at 6:30-7:30 PM, after the Linnaean Games.

The Section C Final Business Meeting is scheduled for Wednesday, 17 November, 3:00-4:30 PM, 251 F (Salt Palace L-2)

Subsection chairs were asked to submit written reports to Peter Price (peter.price@nau.edu), and to provide names and addresses of the persons nominated as secretary-elect at Monday’s Subsection Business Meetings.

Alan Cameron moved to adjourn the meeting at 6:33 PM, seconded by Peter Price