2003 Final Business Meeting, Cincinnati, Ohio
Chair Tom Royer called the meeting to order shortly after 5:00 pm and circulated an attendance/volunteer sheet.
Called for any announcements.
Standing Committee Reports
(The committee members' terms end in the year noted in parentheses below.)
International Affairs: Robert G. Hollingsworth (2004, North America)
Committee wants to remain active committee in recruiting new members - main activity is to maintain an international affairs table in the registration area. Will be sponsoring a symposium next year on the CRSP program a discovery based undergraduate opportunities - collaborative research support program. Chance for students to spend a few weeks overseas doing research. One project in the past had been to provide subscriptions to journals in developing countries, however this role is now being done by a different ESA program that will offer Journals free online to people in developing countries. Talked about sponsoring a special poster session at next years meeting where they would have international posters and coordinate it with a business meeting.
Program: Tom Royer (2003), Paul Guillebeau (2004), Phil Sloderbeck (2005)
Tom mentioned that they had discussed how things had went with the computer downloading of presentations. If anyone has suggestions let the committee know. In general comments on the program have been pretty positive. Paul Guillebeau asked if this would be a good time to discuss the question about student awards. Richard Weinzierl indicated that there was a request to ask each section of what they would think of the idea to move the student awards presentation from Wednesday to Tuesday night. The way this would be done would be to move the student papers to Monday Morning rather than Monday afternoon and present the awards Tuesday night at the close of the Linnaean games. Benefit would be to allow more of the students to attend the award presentation, including idea of giving out a ribbon for their name tag to signify they were student winners and opening up student mixer to more than just students. Discussion followed including the observation that while 342 students gave papers in the competition, there will probably not be that many that attend the final business meeting and statement from Kevin Steffey that regardless of the vote this issue will come before the Governing Board as it is already on the radar screen and the initial reaction was not positive…Further discussion.. Eventually a Motion was made by Doug and seconded by Dennis to move the student awards from Wednesday to Tuesday night, vote was taken by a show of hands with 13 in favor, 1 opposed and 4 abstentions. Kevin also mentioned that this was brought up last year, and there was discussion and the eventual answer was no, but the reasons were different and the board did not know what the regular and student members wanted so this is a good approach.
Systematics Resources: John A. Jackman (2004)
Noted that this is a position that will need to be replaced and nominating committee will need to look for a replacement.
Publications Reports
Publications Council: Guy Hallman (2005)
Phil Nixon sitting in for Guy reported Invertebrate Biology Education e-Journal will be considered, but a more fully developed proposal is needed for analysis. It was suggested that the proposal will be published in the American Entomologist. Concerns are funding (may be possible through the Entomological Foundation) and that many education journals are already published. Reports were presented from the individual journals. One without section E representation is the Annals so the following is a short report on that journal: It was mentioned that entire journal citations can be used in the references without abbreviations; this is needed particularly in taxonomic papers. In list of specimens collection records, countries and states will be printed in all caps to make it easier to locate geographical areas. The bibliography of the Neuropterida is currently on the web. Permission was sought and obtained to post PDF's of older papers (older than 2 years.) about 225 papers will be posted from ESA publications. ESA policy is that an author can post articles over 2 years old. Posters are not to be considered as prior publication of research. E-journals or web-posting will not be considered to be published if not peer-reviewed. Poor grammar in submitted papers will be corrected by copy editors after scientific review has been completed. Papers that have very poor grammar are usually rejected: (Those where it is difficult to determine the scientific information). A request was made and approved to put the past 20 years of the Journal of Economic Entomology on PDF files and posed on-line or ESA can sell CD's. (cost to do this would be $1,000 to $1,500 per year, but funds outside the ESA may e available). Currently ESA members that cease their membership in ESA are not able to access journals that were published while they were members on-line. This may change in the future. Henry Hagedorn was elected to be 2004 chair.
Arthropod Management Tests: Raymond A. Cloyd (2005)
It was noted that Dr. Saxena has stepped down so there is a need for a new editor. Death of Larry Larson who was in charge of the materials evaluated section there is a need for a new editor for that section, Alan Kahan will probably be asking Mike Tolly to fill that position. CD for 2003 should be available in a few weeks. Cost of $20 to members. Another issue is that Alan Kahan is looking into linking up with the Plant Management Network which is supported by the American Phytopathological Society (APS) which publishes the fungicide and nematacide efficacy trials. Alan Kahan is going to put together a survey to document the impact of AMT on extension. Submissions: 454 in 2002 and 353 in 2003. No submissions in I, J, and K.
Insect PestManagement Handbook: Kenneth Sorensen (2004)
[NOTE: This is a special committee]
Of the four handbooks in development they are currently looking for line drawings, and they should be done in January or April at the latest. In the future may kick the whole operation over to American Phytopathological Society who would do the printing and distribution while
ESA would do the writing and editing. Kevin Steffey indicated that Alan Kahan has been charged to find a publishing partner. APS is only one of several publishers that he is to contact. They will still be ESA publications and there will be royalties that will come back to ESA.
Other Reports
Governing Board Report (Marlin Rice)
Marlin Rice indicated that the governing board had signed the paperwork for the sale of the building that morning and Paula Lettice was in the process of looking for a place to rent by the end of the year. In addition the Governing Board had passed a balanced budget. One concern was finding money to pay rent for next year, but they were able to find money in the budget to meet the budget for next year. Discussion on how to finance the rent in 2005.
Question was asked of Kevin Steffey about moving the offices out of Washington DC area. Kevin indicated that he would appoint a Presidential Committee to explore other areas for the office. Have to be careful not to move to fast and jeopardize our current staff that all currently live in the area. Doug Southerland indicted that it would be nice to develop more of a lobbying presence.
Tom asked Kevin if he wanted to make any comments about using the room blocks at the meetings. Kevin indicated that it is important to use the room blocks otherwise we may have to stop blocking rooms, because if rooms are not used the society can occur substantial penalties. Discussion followed on the reasons it is important to use the rooms. Including the fact that if we don't block rooms we would have to pay for meeting rooms.
Regarding the ESA Committee on Nominations, Marlin Rice as committee chair reported that all of the vacancies have been filled for 2004. If any one has an interest in serving on any committee needs to put name on attendance list or give name to Paul, secondly to Paul you will be contacted in May or June by some one from the Governing board for nominees for these various committees.
Section E Awardees
Tom reported that Wendy Wintersteen had left a phone message concerning suggesting candidates for Certificates of Distinction for Outstanding Achievement in Entomology to be presented at the International Congress of Entomology in Brisbane, Australia, in 2004. She reported that that issue had been taken care of this past August.
Symposia Reports
Overseas Activities to Protect America from Quarantine Pests. Robert G. Hollingsworth, USDA ARS, Pacific Basin Agricultural Research Center, Hilo, HI; Danny J. Hamon, USDA APHIS PPQ, Sacramento, CA. - No attendance record - Robert reported about 40 people attended.
Multi-Colored Asian Ladybeetles in Agriculture and the Urban Environment. Jeffery Hahn, University of Minnesota, St. Paul, MN, Joseph Kovach, Ohio State University, Wooster, OH. - Attendance report indicates 150 to 250 attended the session.
Federal Employees Participation in Professional Societies. Monte P. Johnson, USDA CSREES, Washington, DC; Paul Borth, Dow Agrosciences, Indianapolis, IN. - Report indicated 50 to 60.
Building a National Pest and Disease Diagnostic Network- A Federal/State Partnership. Michael J. Firko, USDA APHIS, Riverdale MD; Dennis Kopp, USDA CSREES, Washington, DC; Kitty Cardwell, USDA CSREES, Washington, DC. - no attendance sheet, but Dennis indicated that it was around 45.
Discussion on trying to fill all of our symposium slots.
Section Committee Reports
Section Committee on Nominations: Chair Paul Guillebeau, Ray Cloyd, Danny Hammond)
Paul indicated that they had a nomination for Secretary Elect: Sharon Dobesh. Tom called for nominations from the floor. Dennis moved nomination be closed. Susan seconded. Sharon Dobesh will be or recommended
Marlin Rice indicated that Scott Hutchins is going to rerun as a candidate for ESA president from Section F and he would like to suggest that we support the nomination. Susan King moved that Section E support Scott in his candidacy for president. Motion was seconded. Discussion followed. By voice vote, the motion carried. Kevin Steffey made a clarification that Scott would be running for vice president-elect.
Question from the floor on nominations for governing board from Eb. Marlin Rice indicated that according to our procedures we need one or two candidates from Eb for his replacement to the Governing Board. Paul Guillebeau indicated that the committee had received two nominations so far for Bill Gimpel and Robert Hollingsworth. Bob indicated that he did not want the position at this time and Bill has not been contacted as of this time although the person nominating him thought he would be interested. Question was asked on the SOP and time line for filling this position. Tom indicated that the position is to be rotated between Ea and Eb every three years. Nominations will be held at the section E business meeting, names of nominations will be submitted to the to ESA headquarters for summer ballot. Individual will begin serving after the next annual meeting is completed. Nominating committee is responsible for identifying candidates Marlin asked if anyone from section Eb was interested in being considered as a candidate. Doug Southerland indicated that he would be willing to serve if the would consider an emeritus member for the position. Suggestion was made to send an e-mail to Eb members to see who is interested in this position and to have those interested to get in touch with Paul Guillebeau.
Subsection Reports
Subsection E(a): Phil Glagoza
Phil reported that their first order of business was to fill their secretary elect position and they elected Monty Johnson. Chair will be Ray Cloyd and Chair Elect will be Greg Cronholm. Old Business was suggestions of Symposium topics one was on Terrorist Species and Plant Security another was PowerPoint and beyond. Also there was some discussion of Pesticide functioning a labeling. Under new business there was discussion on the Resolution expressing concern about aphis inspectors being shifted over to DHS and finally rapped up with a discussion on the USDA publication on Extension Entomologists and suggesting a revision of that document since it has not be updated since 1997.
Subsection E(b): Robert Hollingsworth
Eb reminded the group of the resolution regarding the shift of Aphis inspectors to the DHS, indicated that Lisa Neven would be secretary elect to be voted on next year. - Question from the floor on who resolution should be addressed to. Discussion followed and Kevin Steffey indicated that he will want guidance on who the resolution should be sent to if it is passed at the final business meeting.
New Business
Tom announced the winners of the poster awards:
Section Ea
D0610 Evolution of a successful extension pecan management course: From classroom to e-learning. Phillip G. Mulder
D0612 Trangenic corn for rootworm control: Implementing IRM and IPM with uniform scouting procedures. Marlin E. Rice et al. Iowa State University.
Section Eb
D0397 The Michigan Department of Agriculture emerald ash borer survey program. Michael M. Philip. Michigan Department of Agriculture
D0399 - The pathways followed by fresh produce in the United States and how they impact the risk of establishment for exotic pests. Juli R. Gould. USDA-APHIS
Tom brought up the poster judging form that he had put together and asked for a motion to accept the form. Greg Cronholm moved to accept the form, Doug Southerland seconded it and motion passed by a voice vote.
Tom indicated that he had updated the SOP and would pass that along to Paul Guillebeau for next year.
Section E Symposium Topics - Tom indicated that he had received suggestion from Mike Gray on regionalization of agricultural programs - Susan King indicated she had discussed with Sharon Dobesh about a symposium on putting a dollar figure on the impact of programs
Tom indicated that he was honored to be elected to this position which meant that you had put you trust in him and he appreciated that very much. That he enjoyed serving as secretary and moving up to be chair of Section E. With that, Tom turned over the program to the next chair Paul Guillebeau.
Paul thanked Tom for all that he had done and in advance for all of the help that he would be giving him.
Paul bought up another idea for a symposium that he had received from Lisa Neven on thermal death kinetics and another in cooperation with Section F on non-target effects of newer insecticides.
Paul also repeated the need for finding a representative for the governing board.
Dennis offered to give a free ticket to the Foundation Banquet, to a person that would promise to buy a ticket next year.
Meeting broke-up shortly after 6 pm.
Recorded by Phillip E. Sloderbeck, Section Secretary, 2003