2012 Society Calendar
Major events and deadlines of the Entomological Society of America during 2012.
Additional dates will be added as they become available.
| January | ||
| 2 | New Year's Day observed (headquarters closed) | |
| 3 | Annals 105(1) mails | |
| 3 | JME 49(1) mails | |
| 5 | Online ballot for North Central Branch election opens | |
| 16 | Martin Luther King, Jr., Day (headquarters closed) | |
| 23 | Online ballot for Southeastern Branch election opens | |
| 27 | JEE 105(1) mails | |
| 27 | EE 41(1) mails | |
| 30 | Online ballot for North Central Branch election closes | |
| 31 | Deadline to submit Program Symposia | |
| 31 | Last day to renew your ESA dues without paying a late penalty | |
| February | ||
| 1 | Members unpaid for 2012 lose benefits | |
| 20 | President's Day (headquarters closed) | |
| 21 | Online ballot for Southeastern Branch election closes | |
| March | ||
| 1 | Program Symposia selections are announced | |
| 1 | Deadline to submit Section and Member Symposia | |
| 1 | Annals 105(2) mails | |
| 1 | JME 49(2) mails | |
| 4-7 | Southeastern/Southwestern Joint Branch Meeting, Little Rock, AR | |
| 12 | Function submission site opens | |
| 15 | Nominations for Honorary Member & Fellows due to headquarters | |
| 15 | American Entomologist (Spring) mails | |
| 16 | Journal of IPM 3(1) Posted | |
| 17-19 | Eastern Branch Meeting, Hartford, CT | |
| 25-28 | Pacific Branch Meeting, Portland, OR | |
| 28 | JEE 105(2) mails | |
| 30 | EE 41(2) mails | |
| April | ||
| 1 | Section and Member Symposia selections are announced | |
| May | ||
| 1 | Annals 105(3) mails | |
| 1 | JME 49(3) mails | |
| 1 | Contributed poster and oral paper abstract submission site opens | |
| 1 | Virtual Poster submission site opens | |
| 28 | Memorial Day (headquarters closed) | |
| 30 | JEE 105(3) mails | |
| 30 | EE 41(3) mails | |
| June | ||
| 1 | Student Volunteer submission opens online | |
| 3-6 | North Central Branch Meeting, Lincoln, NE | |
| 11 | Deadline for contributed poster and oral paper abstract submissions | |
| 15 | American Entomologist (Summer) mails | |
| 29 | Annals 105(4) mails | |
| 29 | JME 49(4) mails | |
| TBD | Scientific Program Searchable online through Confex | |
| July | ||
| 1 | Nominations for all ESA and Foundation awards due to headquarters (except Honorary, Fellows, and Founders') | |
| 2 | Earlybird Registration and Housing opens online | |
| 4 | Independence Day (headquarters closed) | |
| 7-10 | Annual Meeting Planning Committee meeting | |
| 10 | Summer Executive Committee Meeting, Knoxville, TN | |
| 10-11 | Summer Governing Board Meeting, Knoxville, TN | |
| 12 | Voting period begins for 2012 ESA elections | |
| 16 | Deadline for Virtual Poster submissions | |
| 31 | Deadline for Functions to be included in Program Book and submitted without fees | |
| 31 | Deadline for all Functions, Ads, Front Matter material to be included in Program Book | |
| August | ||
| 1 | JEE 105(4) mails | |
| 1 | EE 41(4) mails | |
| 17 | Deadline for Chairs to enter moderators | |
| 17 | Deadline for Chairs to modify program | |
| 10 | Voting period for 2012 ESA elections ends; paper ballots due to headquarters. | |
| 29 | Annals 105(5) mails | |
| 29 | JME 49(5) mails | |
| September | ||
| 3 | Labor Day (headquarters closed) | |
| 14 | Student Volunteer site closes (will close earlier if slots fill up) | |
| 15 | Deadline for 2012 Award winners to submit bios and photos for Awards booklet | |
| 15 | American Entomologist (Fall) mails | |
| 17 | Deadline for Earlybird Registration | |
| October | ||
| 1 | JEE 105(5) mails | |
| 1 | EE 41(5) mails | |
| 1 | 2013 Founders' Memorial Award nomination packages due to headquarters | |
| 5 | Deadline to cancel an Annual Meeting registration and receive a full refund | |
| 5 | Function submission site closes | |
| 5 | Deadline for attendees to cancel a tour with full refund | |
| 10 | Deadline for Students to edit existing abstract text | |
| 15 | Annual Meeting program books mailed, US only (tentative) | |
| 18 | Last day to reserve housing online | |
| 19 | Last day to cancel a registration and receive partial (80%) refund | |
| 26 | Last day to register online prior to the Annual Meeting | |
| 31 | Annals 105(6) mails | |
| 31 | JME 49(6) mails | |
| November | ||
| 9 | Executive Committee Meeting | |
| 10 | Winter Governing Board Meeting | |
| 11-14 | ESA Annual Meeting, Knoxville, TN | |
| 22-23 | Thanksgiving holiday (headquarters closed) | |
| 30 | JEE 105(6) mails | |
| 30 | EE 41(6) mails | |
| December | ||
| 15 | American Entomologist (Winter) mails | |
| 24-25 | Christmas (headquarters closed) | |
