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2010 Program Enhancement Fund Guidelines
The Society provides funds for program enhancement as an incentive to attract
speakers for the Annual Meeting, thereby improving meeting content and
attendance. PEFs are used to enhance the educational content of the Annual
Meeting program and have certain restrictions on their use, as detailed below.
PEFs are
classified as honoraria and in most cases will not meet the total expenses of
the recipient. Annual Meeting registration fees are automatically
deducted from the PEFs. The remaining funds may be used for travel, lodging, and
other expenses.
Once PEF
funds have been completely allocated, sections have the option to utilize their
ESA budgeted funds to support or enhance a particular symposium if they so
desire. However, the rules on eligibility for PEF funds must apply.
Eligibility
·
PEFs may not be disbursed to any ESA member residing in
North America except for current or former ESA members who are invited symposia
speakers at the Annual Meeting, who are emeritus status or retired, and do not
have outside funding to cover travel to the Annual Meeting. Emeritus status
refers to those who are not deriving income from entomological-related
consulting or similar types of employment.
·
Qualified ESA members are eligible for PEF funds only once
during any 3-year period.
·
PEFs may be used to attract scientists from other
disciplines and may be used for non-ESA members, either North Americans or
internationals, who are not entomologists and who would not otherwise
participate in the Annual Meeting.
·
Non-ESA members devoting more than 50% of their research,
teaching, extension, or administrative time to entomological topics would
normally be expected to be ESA members, and therefore, cannot be eligible for
PEFs.
Requesting
and Determining Distribution of PEF Funds
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All requests for PEF funds must
be conveyed to Program Co-Chairs through the Convex system.
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The Program Co-Chairs will
determine the distribution of PEF funds and will notify the Symposia
Organizers of their decisions.
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Symposia organizers will notify
the recipients.
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All decisions by the Program
Co-Chairs are final.
Final
Distribution of Funds
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Prior to the Annual Meeting, PEF
Authorization Forms will be forwarded to Symposia Organizers by the Program
Co-Chairs.
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An Authorization Form must be
completed by each recipient, signed by the Symposia Organizer and returned
to one of the Program Co-chairs before the close of the Annual Meeting. All
receipts must be attached by the recipient.
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Program Co-chairs must co-sign
each Authorization Form and return it to the ESA office within two weeks
after the Annual Meeting.
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The ESA office will issue and
mail checks to the recipients.
PEF Eligibility Requirements
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ESA Members |
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Eligible |
Not Eligible |
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Members living in North America |
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X |
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Emeritus members |
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X |
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Members living outside North America |
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x* |
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Emeritus = not deriving income from entomological
consulting or similar employment and no access to outside funding for
travel to the Annual Meeting. |
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* At the discretion of the Program Chair and not
eligible more than once every 3 years. |
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ESA Non-Members |
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Eligible |
Not Eligible |
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Non-members (North American or International) who are
not entomologists |
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X |
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Non-members (North American or International) who are
entomologists |
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X |
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Non-members employed more than 50% of their time in
entomology |
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X |
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Non-members employed less than 50% of their time in
entomology |
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X |
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Updated
January 8, 2010
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