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ESA Annual Meeting and Exhibition
November 16-19, 2008
Reno, NV, USA
What's New in 2008!
The Welcome Reception will be held on Sunday, November 16 in the Exhibit Hall. A cash bar and light hors d’oeuvres will be provided. This change was introduced in 2007 at the Annual Meeting and was met with rave reviews from our attendees.
Exhibitors are welcome to host food or beverage stations during this event to attract traffic into your booth. No additional fees are required, but you must coordinate with ESA staff. Please contact Alexander Barton, Advertising/Exhibits Manager, for more information at exhibit@entsoc.org.
ESA is continuing to provide full service to their exhibitors with the Exhibitor Lounge. Entrance to the Exhibit Lounge will be restricted to exhibit representatives. Enjoy the complimentary food and beverage, check your email and select your booth space for the 2009 Annual Meeting! Coffee, soda and water will be available throughout the day with an afternoon snack.
The ESA is combining all society services offered at the Annual Meeting into The ESA Center, located in the center of the Exhibit Hall. From membership renewals to certification inquiries, publications to politics, you’ll find all the answers at The ESA Center.
Important Links
Exhibit Opportunities & Booth Application
Reach Your Target Audience
Exhibit Schedule
Booth Rates and Space
Booth Rental Package
Floor Plan
Additional Opportunities
The Decorator
Staff Contacts
Exhibit opportunities & booth application (coming in early March, 2008)
ESA invites you to join us for its 2008 Annual Meeting and Exhibition—the premier research event for new entomological trends, products, and technologies. Recognizing the need to serve the science by providing a forum for cutting-edge research, ESA is expanding the scope of insect knowledge around the world. From combating pests and increasing crop yields to fostering genetic breakthroughs, ESA’s Annual Meeting and Exhibition covers it all.
Prime booth space will go quickly, so act now to reserve the best space simply by reading the Exhibit Guidelines and completing the online Exhibit Booth Application.
Reach your target audience
The ESA Annual Meeting and Exhibition draws over 2,500 entomological researchers who make and influence buying decisions. With more than 1,200 scientific presentations in oral and symposium formats, and 250 poster presentations each day in the exhibit hall, the Annual Meeting and Exhibition offers a diverse audience that is eager to see what you have to offer. Your personal contact with the attendees demonstrates your commitment to customers in a changing marketplace.
Participants will include research scientists, academicians, extension personnel, consultants, museum curators, students, private industry representatives, and agents in agriculture, health, and environmental agencies in local, state, and federal governments. Exhibits from over 50 companies will be viewed by specialists in systematics, morphology, evolution, physiology, biochemistry, toxicology, molecular biology, biology, ecology, and veterinary and medical sciences.
Exhibit Schedule
Exhibit hours are preliminary and subject to change by show management.
Move in:
Sunday, November 16, 8:00 a.m. – 5:00 p.m.
Show Hours:
Sunday, November 16, 7:30 p.m. – 9:30 p.m.
Monday, November 17, 9:00 a.m. – 5:00 p.m.
Tuesday, November 18, 9:00 a.m. – 5:00 p.m.
Wednesday, November 19, 9:00 a.m. – 1:30 p.m.
Move out:
Wednesday, November 19, 1:30 p.m. – 10:00 p.m.
All booths must be set up by 5:00 p.m. on Sunday, November 16th in order for the hall to be cleaned prior to the Opening Reception. Please contact
Alexander Barton, Advertising/Exhibits Manager, about ways to increase traffic in your booth during the Opening Reception.
Attendees are allowed access to the poster displays and cyber café, located in the exhibit hall prior to opening of exhibits and after the exhibits close on Monday, Tuesday, and Wednesday. The perimeter of the exhibit area is draped to deny access to the exhibits and a security guard is present to monitor all activity in the hall.
Booth Rates and Space
Click here to see the show floor with premium booths highlighted
After May 9
Premium (highlighted on floor plan) - $1,700
Premium Corner Booths - $1,750
Corner Booths - $1,550
All others - $1,500
Non-profit* - $1,000
*Each non-profit exhibitor must submit a 501 (c) (3) form to qualify for the discount. Please fax it to
Alexander Barton’s attention at 608-273-2021. The full exhibit booth fee must be submitted with the exhibit application
(preferably by credit card). ESA does not accept partial payments or deposits for the exhibition. If you pay by check,
your payment (in full) must be received within two weeks of submitting the application, or the exhibit space will be
released for resale. An administrative fee of $100 is due to ESA for any cancellations received in writing on or
before June 8, 2008. No refunds will be made for cancellations after June 8, 2008.
Booth Rental Package
Rental of a 10’ x 10’ unfurnished booth includes:
• Access to the exhibitor lounge
• 8’ back wall and 3’ side rails draped in the show colors, burgundy and white
• A booth identification sign (7" x 44") bearing your company name and booth number
• Complimentary listing in the Annual Meeting and Exhibition Program (if application and deposit are received before June 8, 2008)
• Two complimentary meeting registrations (per booth purchased) for your booth representatives
• Around-the-clock security in the exhibit hall
Floor Plan
Please view the exhibit hall floor plan. You will note that the poster presentations,
and the Net Zone surround the exhibits, once again. ESA reserves the right to alter the exhibit hall floor
plan if deemed necessary. Any changes will be made with the exhibitors’ best interests in mind. Contracted
exhibitors will receive notification if any significant alteration is made.
The Decorator
Freeman is the official contractor providing decorating services, drayage, and labor for the
Annual Meeting and Exhibition, and will supervise the set-up of the exhibit hall and poster boards. An exhibitor
service manual, detailing information on all aspects of shipping, setup, furniture rentals, etc, will be available
on-line in August. Questions regarding move in/out should be directed to Freeman’s Exhibitor Services Department
at 2000 Easton Boulevard, Des Moines, IA 50317, telephone: 515-265-5601, fax: 515-265-3145.
Additional Opportunities
Maximize your exhibit's effectiveness: Participate in any of the following programs:
Treasure Chest Drawing
Exhibitor-Sponsored Refreshments
Advertising in the Annual Meeting Program
Sustaining Associates Program
ESA Contacts
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