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Virtual Posters at Entomology 2010
 NEW: The deadline to submit Virtual Posters is August
20, 2010.
ESA
is proud to announce an exciting opportunity for entomologists outside of North
America to present at the next ESA Annual Meeting.
Many entomologists around the world have always wanted to present their work at
the Annual Meeting of the Entomological Society of America (ESA) but could not
because of travel funds, visas, language, or other barriers. However, the ESA
has been working to break down those barriers, and for the second year offers an
exciting new technology enabling entomologists from around the world to present
their work – Virtual Posters.
Introducing Virtual Posters
The
concept is called “Virtual Posters” and involves the electronic submission of a
presentation in a standard PDF format. Once the presentation is accepted, it
will be available for viewing by all attendees at the next Annual Meeting of the
ESA in December (about 3,000 U.S. entomologists). Furthermore, you will have an
allotted time to be virtually present, via live Internet video, and to discuss
your research results with your colleagues in the U.S. You will be able to see
them and they will see you. Finally, although the official language of the
conference will be in English, online translation services will be available.
This opportunity is designed specifically to enable those entomologists outside
of North America to present their work at the ESA meeting. As such, it is not
available to those in North America who are encouraged to attend the ESA meeting
in person.
Click here for a video
demonstrating Virtual Posters.
Click here to submit a virtual poster.
Why
You Should Present a Virtual Poster at this Important Meeting:
1.
Your presentation will be listed in the formal program for the 2010 Annual
Meeting of the ESA and will be a fully-qualified scientific presentation at that
meeting, equal in every way to one given as if you had attended the meeting
live. Your presentation will be citable as such.
2.
Your work will gain international exposure not only to the U.S. entomologists,
but also to all other virtual poster presenters. You will be able to see all
other virtual posters and all attendees, virtual or live, will be able to see
your work.
3.
You will receive a certificate, suitable for framing, acknowledging and
documenting your presentation at this meeting. You can incorporate that
certificate into your professional documentation for as long as you wish.
4.
Your work will be protected from unauthorized use. The display format will not
be one that is easily edited by others, your submission will be retained as
proof of your work, and you will have complete control over the continued
availability of the work after the meeting. Protection of intellectual property
rights has been an emphasis of the technology development from the beginning and
many measures are in place to protect your work.
5.
We have an “open format” which means that the format of the poster itself is
entirely up to the presenter. Our only requirement is that it is a PDF file and
that it be written in English. Other than that, it can be in any format that you
choose, include figures, photos, video, sound, etc. You can use whatever format
you feel best presents your work.
Cost
To
help offset ESA expenses, there is a one-time fee of $100.00 USD per submission,
payable upon submission.
Submission Deadlines:
The
following deadlines apply to the Virtual Poster Program for the 2010 Annual
Meeting of the ESA:
Other Submission Information
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Once your
poster has been accepted, you will choose the days and hours that you will
be available for live discussion of your poster with meeting attendees.
These times can be any time between 7:00 AM and 7:00 PM Pacific U.S. time,
December 12–15, 2010.
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At the same
time that you upload your full poster, you will be required to upload a
photo of yourself, and to provide your Skype username. If you have a
high-speed Internet connection and a web cam, then during the Annual Meeting
you will be able to participate in video chats with the attendees; otherwise
you will be limited to text chat. When you are not available for live chat,
attendees will also be allowed to submit comments and questions about your
virtual poster. All of their comments and questions, and all of your text
responses -- whether exchanged in real time or asynchronously -- will be
posted online for all attendees to see.
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During the
submission process, you will be asked to provide the following information:
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Poster title
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Your email address
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Species information
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Author(s) name, address, affiliation, and a photo of the presenter in .gif or
.jpg format
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Abstract text, not to exceed 300 words
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Virtual poster registration fee (paid with Visa, MasterCard, or PayPal)
We
recommend composing your text in a word processing program so you can check
spelling and word count, and then copy/pasting it into the submission form.
If
you have problems or questions about an existing submission, please contact
Cassie Mescher at
cmescher@sciencesocieties.org
or 1-608-268-4942.
Click here to begin a new Virtual Poster submission.
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