January 31 – Deadline to submit Program Symposia

March 1 – Program Symposia selections are announced

March 1 – Deadline to submit Section and Member Symposia

March 12 – Function submission site opens

April 1 – Section and Member Symposia selections are announced

May 1 – Contributed poster and oral paper abstract submission site opens

May 1 – Virtual Poster submission site opens

May 16 – Deadline to submit photos for 2013 World of Insects Calendar

June 11 – Deadline for contributed poster and oral paper abstract submissions

July 1 - ESA and Entomological Foundation Awards submission deadline 

July 2 – Student Volunteer submission opens 

July 2 – Early Bird Registration and Housing opens

July 7-10 – ESA Governing Board and Annual Meeting Planning Committee meeting in Knoxville, TN

July 16 - Deadline for Virtual Poster submissions

July 23 – Scientific Program Searchable online

July 31 – Deadline for Functions to be included in Program Book and submitted without fees

July 31 – Deadline for  paper withdrawals

Sept. 16 – Deadline for 2012 Award winners to submit bios and photos for Awards brochure

Sept. 16 – Student Volunteer site closes (will close earlier if slots fill up)

Sept. 17 – Deadline for Early Bird Registration

Oct. 5 – Deadline to cancel a tour with a full refund

Oct. 5 – Deadline to cancel a registration to receive a full refund

Oct. 5 – Function submission site closes

Oct. 10 – Deadline for students to edit existing abstract text

Oct. 18 – Last day to reserve housing in advance

Oct. 19 – Last day to cancel a registration and receive partial refund (80%)

Oct. 26 – Last day to register online prior to the meeting

Nov. 2 –  Deadline to upload all presentations

Dec. 14 – Deadline  to submit PEF reimbursement forms