General Responsibilities for Committee, Judging Panel and Editorial Board Members
The information below provides a general idea of the purpose of select ESA committees, judging panels and editorial boards, including term served, involvement level of participants, and main responsibilities of its members. Each year the ESA president provides all standing committees with specific charges. Depending on the specific charge for the committee, the requirements below and involvement level of participants may change.
Committee on Awards & Honors (standing) – The main purpose of this committee is to oversee the awards program of The Society. Main responsibilities for committee members include recruiting other ESA members to volunteer on judging panels, provide support to judging panels while serving as process coaches, and addressing any issues with the awards process. The committee term is 3 years and time requirements are minimal. The committee typically holds 1-2 conference calls per year and one in person meeting during the ESA Annual Meeting. The heaviest need for committee involvement is from June to August during the awards season. The committee is expected to submit two reports to the ESA Governing Board each year (summer, fall).
Committee on Common Names of Insects (standing) – The general purpose of the committee is to review proposals for common names in accordance with ESA guidelines and recommend names for approval by the ESA Governing Board that can be used in publications of the Society. Main responsibilities of the members are to review, discuss, and vote on each submitted proposed common name, usually via email. The term served is 3 years and the level of involvement is moderate. Common name submissions may be made at any time during the year. All members are at-large and new members are usually proposed and approved by the current committee. The committee is expected to submit two reports to the ESA Governing Board each year (summer, fall).
Committee on Education and Outreach (standing) – This committee consists of one representative from each Section and Branch, who serve three-year terms. The purpose of this committee is to provide leadership and guidance to the Society in entomological education and outreach. Traditionally, the committee has held 1-2 conference calls each year, depending on what they are tasked with. Each year the committee organizes a symposium at the ESA Annual Meeting. The committee is concerned with educating students of all ages, and with outreach efforts such as extension.
Committee on International Affairs (standing) – This committee consists of 15 At-Large members. Members are not appointed by Section or Branch leaders as they are for other committees. The purpose of this Committee is to increase awareness of the international aspects of entomology as a science and profession, and to advise the Governing Board. Traditionally, the committee has held 1-2 conference calls each year, depending on what they are tasked with. In the past the committee members have submitted and organized symposia having to do with international entomological issues at ESA Annual Meetings. As of 2012, the committee has been tasked with helping to expand ESA's international membership.
Committee on Membership (standing) - The general purpose of the committee is to recruit and retain members of the Society. Annual charges may include reviewing membership categories, developing ideas for growing membership, building recruitment databases, developing tools for member involvement, surveying members, etc. Recommendations from the committee on changes to the ESA bylaws or policy are generally put forth to the ESA Governing Board for review and approval. The term served is 3 years and the level of involvement is high. The committee typically holds 3-5 conference calls per year and one in-person meeting during the ESA Annual Meeting. Each ESA Branch and Section is represented, as well as the Student Representative to the ESA Governing Board. In addition, other positions may include a liaison to other committees (such as the International Affairs Committee and Student Affairs Committee). The heaviest need for committee involvement is from December to June so that research can be complete in order to be presented during the summer ESA Governing Board meeting. The committee is expected to submit two reports to the ESA Governing Board each year (summer, fall).
Committee on Student Affairs (standing) – The general purpose of the committee is to stimulate interest in student participation in the Society, and to advise the ESA Governing Board on matters of interest to Student Members. Typical charges include the oversight of student activities taking place during the ESA Annual Meeting (i.e. Debates, Reception, the student-sponsored symposium). The term served is 2 years and the level of involvement is high. The committee typically communicates via email and holds 2-3 conference calls per year and one in-person meeting during the ESA Annual Meeting. Each ESA Branch and Section is represented by student members who are current at the time of election to the committee, as well as the Student Representative to the ESA Governing Board. The heaviest need for committee involvement is from December to June so that work can be completed by Annual Meeting deadlines, and information prepared for the summer ESA Governing Board meeting. The committee is expected to submit two reports to the ESA Governing Board each year (summer, fall).
Student Transition and Early Professionals (STEP) Committee (special) – This committee was designated as a Special Committee to the ESA Governing Board and is currently active to conceive and execute any specific needs that are not being met through other measures for students and early professionals; specifically to consider ways that ESA can further enhance the value of membership to the membership population that transitions from students to full members. It is also currently a tool for recognizing the perspectives of and experiences from the student and early professionals, and will aid in developing the next generation of ESA leaders. The committee is expected to hold 3-5 conference calls per year and participate in person in the strategy day held during the summer meeting. Candidates can be recommended by Sections and Branches and are then approved by the Governing Board. The heaviest need for committee involvement is from January to June so that work can be complete in time for the summer meeting. The committee is expected to submit two reports to the ESA Governing Board each year (summer, fall).
Publications Council – The general purpose of the Council is to oversee the ESA publications program and advise the ESA Governing Board on publications policies. Main responsibilities of the members are to formulate publications and editorial policy recommendations to the Governing Board and develop principles and criteria for the evaluation of manuscripts submitted for publication. The Publications Council has the authority to establish the scope of each publication, and to arbitrate differences in publication policies among journals if required. Council membership is composed of an elected representative from each Section and ex oficio members who are the editors-in-chief of the ESA publications. For Section members, the term served is 4 years and the level of involvement is low to moderate. The workload usually occurs about 2-3 months before each ESA Governing Board meeting. There is a 2-4 hour meeting of the Council during the third day of the ESA Annual Meeting.
Editorial Boards – The main purposes of an editorial board are to: propose policy for publications within overall ESA guidelines; recommend appointment of an editor-in-chief, when necessary, for ESA Governing Board approval; approve subject editor appointments made by an Editor-in-Chief; review manuscripts rejected by an editor that are appealed by authors and to recommend either its rejection or publication; and critically review the relevant publication for the purpose of maintaining its high standards. Each editorial board has one or more representatives appointed by each Section and the term is 4 years. The level of involvement is low to moderate and includes a 2 hour meeting during the ESA Annual Meeting. The board may consider an appeal at any time during the year.
Judging Panels – The purpose of judging panels is to review the nominee packets that are submitted for a particular award and score the packets provided. Panel terms are typically 3 years (some exceptions apply) and time requirements are minimal. The judging process takes place July 15th– August 15th each year. The entire judging process is done electronically. Some panels may deem it necessary to have one or more conference calls to discuss nominations.
Certification Board – This board is the operational leadership for the ESA Certification Programs. The board consists of a Director, a Past-Director, staff representation, a Director-Elect, a representative from each Branch, and two Ad Hoc members. The ESA Governing Board also appoints a member to sit on the Board in an Ex Officio capacity to serve as liaison between the committees. Terms of office are three years for branch reps and one year for all other positions. The board oversees all aspects of the operation of the certification programs and serves as a conduit for policy changes that must be brought before the ESA Governing Board. The Board meets quarterly with three of those meetings being held as conference calls. The Certification Board can add and drop supporting committees at their leisure, as prescribed by the needs of the time. No further approval is required by the ESA leadership or membership. At this time, the Certification Committees are below.
ACE Support Committee (standing) –Membership is ad hoc. The Chair is appointed by the Certification Board Director and often fills one of the Ad Hoc positions on the Certification Board. The committee serves as a resource and reference on all matters related to the Associate Certified Entomologist program, including, but not limited to, applicant review and ACE policies and procedures. The committee shall contact ACEs on renewal issues, as needed. The committee both prepares and delivers a report at the annual Certification Board Meeting that includes; ACE exam passing rates, a review of exam questions, and a general membership report (including any germane comments or complaints).
Military Committee (ad-hoc) – The committee seeks to further the goals of the ESA certification program into the US military.
Examination Committee (standing) – Membership is ad hoc. The committee reviews and approves applications (normally the Chair of the committee fulfills this task, but may ask for committee guidance as needed), develops, validates, and periodically updates the written general and specialty examinations and remains current in the latest testing procedures.
Recertification Committee (standing) –The committee consists of one (1) member from each of the entomological specialties in which certification is granted. The chair and members of the PM&C Committee are appointed by the Director of the Certification Board. Member terms are for three (3) years, with one-third of the members of the PM&C Committee replaced each year by election at the annual meeting of Board Certified Entomologists. The slate of nominees for the PM&C Committee is chosen by the Certification Board.
The committee develops and implements the Professional Maintenance and Certification program. Following evaluation of the documentation submitted by Board Certified Entomologist to support required periodic validation of certification, the committee recommends to the Certification Board that validation be granted or that certification be revoked. The committee may also recommend to the Board Certified Entomologist whose credentials are being evaluated, a course of action to remedy any deficiencies that are identified.
Continuing Education Committee (standing) –The committee develops and implements the BCE Professional Maintenance and Certification program, which includes audit of the submitted CEU documentation for validity. Following evaluation of the documentation, the committee makes a recommendation to the Certification Board regarding certification validation or revocation of audited individuals. The committee may also recommend to the Board Certified Entomologist whose credentials are being evaluated, a course of action to remedy any deficiencies that are identified.
Awards Committee (standing) –The committee consists of five (5) or more members appointed by the Director of the Certification Board. This committee presents nominees to the Awards and Honors Committee of ESA for distinguished service to the certification program each year. It operates a BCE awards program to recognize outstanding certified entomologists and BCE interns.