Conditions for Publication

Author Misconduct Policy

Manuscript Review

Manuscript Pre-Publication Publicity and Dissemination Policy

Production and Publication of ESA Journals

Publication Charges

Reprints

Publication Charge Waivers

 

Conditions for Publication

Editorial review charges for accepted articles are assessed per published printed page, except for Journal of Integrated Pest Management, which has an article publication fee. ESA members are billed at a lower page charge rate than for nonmembers. Refer to Publication Charges for complete information.

Members without funds for publication may request a partial or full waiver of page charges depending on their situation, except for Journal of Integrated Pest Management. Requests for waivers must accompany the manuscript when first submitted for publication. Refer to Publication Charge Waivers for complete information.
 

Author Misconduct Policy

The Entomological Society of America (ESA) expects authors, reviewers, editors and others involved in its publications enterprise to safeguard the integrity of its publications process and to alert appropriate officials to possible misconduct. The ESA believes it has a responsibility to ensure that allegations of misconduct are properly investigated. The Society takes all such allegations seriously and will use the expectations, definitions, and procedures outlined below to examine their validity and to take appropriate action.

Click here for the complete ESA Author Misconduct Policy.
 

Manuscript Review

Review Process

Before any manuscript is accepted for publication, it is evaluated by two reviewers qualified to assess the significance and quality of the research. Reviewers comment on the content of the manuscript, the methodology of the experiment, and the results. Reviewers recommend revisions to the manuscript and suggest whether a manuscript should be accepted or rejected for publication. Reviewers are selected by the editors. The editor may seek additional reviews of a manuscript or have a resubmitted one reviewed again. However, the decision to accept or reject a manuscript for publication is the responsibility of the editor, not the reviewer.

In addition, the editor may withdraw or recommend transfer of a manuscript to another ESA publication. A manuscript is withdrawn by the editor when the data are sound, but there is a major flaw(s) in the manuscript that can be fixed. If a manuscript has been withdrawn rather than rejected, it can be resubmitted at a later date, but the author must take into account the comments of the editor and reviewers before doing so. When it is resubmitted, it will be treated as a new submission and need additional peer review. In the cover letter, please explain that a previous version of the paper was withdrawn and note the previous manuscript number. A withdrawal cannot be appealed by the authors.

A manuscript is rejected by the subject editor when there is a fundamental flaw in the data that cannot be fixed, or for other reasons. A manuscript describing that data set cannot be submitted again to an ESA journal. A rejection can be appealed to the editorial board.

The review process also is handled online using the Rapid Review system.

NOTE: If you have a problem downloading a review from the Rapid Review website, refer to the attached information on how to change your web browser security settings to allow file downloads from the Rapid Review website.

Appeal of a Rejection

An author can appeal an editor's decision to reject a manuscript for publication through the publication's Editorial Board. To appeal a rejection, the author must send the following items to the ESA Director of Publications:

• A letter that explains why the author has chosen to appeal the rejection. The letter should address specific reasons provided by the editor for the rejection.

• The editor’s letter of rejection.

• The reviewers’ comments.

• The rejected, unrevised manuscript. If a rejected manuscript has been revised before an appeal, the rejection cannot be appealed.

• Any additional correspondence

These items may be sent as e-mail attachments to pubs@entsoc.org or send 6 copies of each item by mail to the Entomological Society of America, Director of Publications, 3 Park Place, Suite 307, Annapolis, MD 21401-3722, USA.

The Director of Publications forwards these materials to the Editorial Board members for review. The Editorial Board Chair gathers comments on the materials from other board members and rules on the appeal. In writing, the Chair then informs the author, editor, other board members, and the Director of Publications of the Editorial Board's decision. The decision of the Editorial Board is final. The appeals process takes approximately 1 month from when the Editorial Board receives the appeal materials.
 

Manuscript Pre-Publication Publicity and Dissemination Policy

ESA journals do not impose a press embargo on manuscripts at this time. Authors are allowed to distribute copies of their submitted or accepted paper, including proofs, to colleagues within the scientific community provided that the document is marked clearly as to its status regarding publication (e.g., “Submitted” or “In Press”), the date of document preparation, and “Not for Distribution.” If ESA chooses to prepare a press-release for a soon to be published paper, the corresponding author will be notified and informed about the relevant dates and process, and allowed to correct the draft of the release to ensure accuracy. If the author's institution desires to produce a press release for a manuscript that has been accepted by an ESA journal, the author should ensure that it includes a statement to the effect that the paper will appear soon in [name of journal].
 

Production and Publication of ESA Journals

After authors have submitted the final version of their manuscript, it is forwarded to the ESA Headquarters Office where it is sent out for copyediting and typesetting. As a result, the copyeditor may make minor stylistic changes to the manuscript after an author has revised it. Important new changes are noted as author queries on the page proof and referred to the corresponding author for approval.

Page Proofs

The corresponding author is notified by e-mail that a page proof of his article in PDF format is available to download from the Cadmus web site within approximately 4-5 weeks after the accepted manuscript is received by ESA. The page proof is an unpaginated copy of how the article will look when printed. Authors should check carefully for typographical errors. Authors are asked to examine the placement and quality of figures. All changes should be made on the page proof. Changes noted elsewhere will not be incorporated into the article.

Also included as part of the page proof are the ESA Publishing Agreement and Reprint Order Form (see below). The corresponding author must complete the Publishing Agreement and the Reprint Form (if ordering reprints) and return both forms with the corrected page proofs to the journal Issue Manager at the address noted in the e-mail and on the forms.

Limits to Alterations. Because of the extensive review that each manuscript receives, the extensive opportunities authors are given to review their manuscripts before typesetting, and the high cost of resetting type, alterations should not be made once a manuscript is in page proof. Significant new data may be added as a Note Added in Proof at the end of the article, before the Acknowledgments. Extensive alterations may require re-review and may delay publication. Corrections other than printer's and editors’ errors will be billed to the author. See Publication Charges below.

Returning the Page Proofs. Articles are not scheduled for publication until page proofs, Publishing Agreement, and Reprint Order Form have been received by the Cadmus Production Office. Authors are asked to return page proofs within 48 hours after receiving them. Return page proofs by either e-mail, fax, or mail to Issue Manager, [Journal Name], Cadmus Professional Communications, 940 Elkridge Landing Road, Linthicum, MD 21090; Fax: 410-691-6929; Phone: 410-691-6998; e-mail: m-ibrahiml@cadmus.com.

Publication

After page proofs have been received by the Cadmus Production Office, the article will be proofread, paginated, and sent to the printer for final publication. Articles are published within journal sections approximately in order of their acceptance. Publications are mailed to subscribers between 5 and 8 weeks after the page proof has been received by ESA. During periods of heavy submissions, however, publication time may be extended. If authors follow their turnaround time schedule, manuscripts usually are published within 4-5 months of final acceptance.

For Journal of Integrated Pest Management, an online-only, open access journal, articles will be posted online approximately two weeks after page proofs have been received by the Cadmus Production Office. Articles will be assigned to a quarterly issue based on when they were posted.

Reprints

Paper reprints are mailed to the appropriate author within 2 weeks after publication of the article. Open access reprints are available online when the online issue is posted.
 

Publication Charges

Page Charges

ESA assesses page charges for: research and Forum articles published in Annals of the Entomological Society of America, Environmental Entomology, Journal of Economic Entomology, and Journal of Medical Entomology, and for research articles in American Entomologist and Arthropod Management Tests. Charges are established by the ESA Governing Board. Journal page charge rates are below. Page charges for American Entomologist and Arthropod Management Tests are noted on each publication's respective home page under "Information for Contributors."

Page charges are not assessed for letters to the editor, invited articles, and book reviews that appear in the journals; letters to the editor, commentaries, forum articles, feature articles, book reviews, and obituaries that appear in American Entomologist; or for manuscripts published in the Handbook Series or Thomas Say Publications in Entomology. Charges are not assessed for manuscripts that are rejected for publication.

Page charges help offset some of the costs associated with processing, reviewing, editing, and publishing articles. As of January 1, charges for the four ESA journals are below. These rates will apply for all journal manuscripts published from January 1, 2009 forward.

Editorial review charges are billed to the senior or corresponding author within one month of publication and are applied based on at least one of the authors’ membership status at the time of publication. ESA members should ensure that their dues are up to date at the time of publication. Charges are made in full-page increments only, regardless of how much type appears on the last page of the article.

Page charges for Rapid Communications are higher: $96 per printed page for ESA members; $150 per printed page for nonmembers.

Pages with color have an additional charge depending on the number of pages (see below).

Article Publication Fee for Journal of Integrated Pest Management

Because Journal of Integrated Pest Management is an online-only, open access journal, it has an article publication fee that is not based on the number of pages in the article. This fee is intended to cover all of the journal's expenses—including those of peer review, journal production, and online hosting and archiving.

 

Money-Saving Tip for Non-ESA Members. The average journal article is more than 6 pages long. Given the current price of ESA membership dues, you can save more than that amount on page charges by joining ESA when you submit your manuscript. Do the calculation—then go online to the Membership Section to access the ESA membership application form.

Alteration Charges. ESA charges for all author alterations that are made to a manuscript after it has been typeset. Current rates for author alterations are as follows:

Color Charges. If your manuscript contains color figures, they can be printed in color providing that authors agree to pay all of the extra expense associated with color printing. The cost to print in color will be $200 per page. If you wish to have any of your figures reproduced in color, please complete and sign the ESA Color Printing Agreement for the appropriate journal and return it to the address shown on the form.

Color Printing Agreement

Invoices

For domestic authors, invoices for editorial review charges and reprints are mailed at the time the issue is published in which the article appears. For international authors who are not members of ESA, payment by credit card, certified bank check, or wire funds transfer is required in advance. A quotation (pro forma invoice) is e-mailed to the corresponding author when advance payment is required.
 

Reprints

ESA charges for article reprints and does not provide the author(s) with a PDF of their article. An order form, complete with ordering instructions, is included with the typeset page proof. The reprint order form must be returned with the page proofs. Late reprint orders are accepted, however, charges for late reprints are considerably higher.

ESA offers two types of reprints: paper or open access. A paper reprint is printed on paper in multiples of 100 copies. An open access reprint (formerly known as PDF reprints) is a PDF file of the article that is posted with the online journal issue and is freely available.

You may order paper reprints, open access reprints, or both. Return your page proof and reprint order at the same time to ensure your reprint request is made on time. Late orders for paper and open access reprints will be billed at much higher prices. Paper reprints are shipped within two weeks of the mailing date of the journal; open access reprints are available as soon as the electronic version of the issue is posted.

Below are links to ESA's reprint order forms. The forms include reprint prices--which may change at any time without notice.

- Annals Reprint Form
- EE Reprint Form
- JEE Reprint Form
- JME Reprint Form
- JIPM Reprint Form

Shipping

Prices quoted in the reprint order forms include shipping within the United States via UPS Ground. All orders outside the United States must have Expedited Shipping, which provides delivery in 5-9 days and includes package tracing and proof of delivery.

For Expedited Shipping to addresses in Canada and Mexico add 20% of the printed reprint cost; for all other countries, add 40%.
 

Publication Charge Waivers

ESA provides a partial waiver of page charges to authors who have no grants or funds for publication, except for Journal of Integrated Pest Management. Only ESA members whose dues are current at the time of publication are eligible for waivers of page charges.

ESA Waivers must be requested in writing when a manuscript is first submitted for publication. Waivers requested after a manuscript is accepted for publication will be denied. Authors who request a waiver must fill out the ESA Page Charge Waiver Form that is available from this web site or the ESA Publications Office. You may print and fill out a PDF of the Page Charge Waiver Form or e-mail us at pubs@entsoc.org to have the form sent to you.

Waivers are limited and are available on a "first-come, first-served" basis once a manuscript is finally accepted. If waivers are unavailable, the publication of a manuscript may be delayed until funds become available. Waivers are not available to nonmembers. Waivers are limited to one per year for an author per journal.

ESA member. ESA will fund 90% of the page charges for five printed pages in a calendar year for authors who are ESA members and absolutely have no other source of funds for publication. Authors are responsible for the remaining 10% plus the full costs of all remaining pages, author alterations, and reprint costs.

Unemployed or Retired ESA Members. Unemployed, retired, or emeritus ESA members with no institutional support may publish up to five printed pages per calendar year free of page charges. Authors in these categories are responsible for all remaining page, alteration, and reprint charges.

C. P. Alexander Fund

For Annals of the Entomological Society of America authors only who are ESA members, there is an annual grant amount toward editorial charges provided by the C. P. Alexander Fund from the Entomological Foundation. A grant from this fund could be used in addition to a waiver (either 90% or 100%) to cover editorial charges for pages six and above. Within a year, no more than one grant is provided per author. A request for a C. P. Alexander Grant must be noted on the waiver form when a manuscript is first submitted for publication in Annals.