Publishing Policies and Procedures

Conditions for Publication
Code of Conduct Policies
Manuscript Review
Manuscript Pre-Publication Publicity and Dissemination Policy
Production and Publication of ESA Journals
Publication Charges
Reprints
Publication Charge Waivers

Conditions for Publication

Editorial review charges for accepted articles are assessed per published printed page in ESA's subscription journals (Annals of the ESA, Environmental Entomology, Insect Systematics and Diversity [to launch in 2017], Journal of Economic Entomology, and Journal of Medical Entomology). As of January 1, 2015, ESA members are exempt from page charges in all of ESA's subscription journals.

ESA's open-access journals (Journal of Integrated Pest Management, Journal of Insect Science, and Arthropod Management Tests) charge publication fees. ESA members receive significant discounts on these publication fees. Refer to the links under Publication Charges below for complete information.

Code of Conduct Policies

The Entomological Society of America (ESA) expects authors, reviewers, editors and others involved in its publications enterprise to safeguard the integrity of its publications process and to alert appropriate officials to possible misconduct. The ESA believes it has a responsibility to ensure that allegations of misconduct are properly investigated. The Society takes all such allegations seriously and will use the expectations, definitions, and procedures outlined below to examine their validity and to take appropriate action.

Click here for the complete ESA Author Misconduct Policy.

Click here for the Editor Code of Conduct Policy.

Manuscript Review and Instructions for Authors

Information about manuscript review and full instructions for authors for ESA's publications can be found using the following links:

Manuscript Pre-Publication Publicity and Dissemination Policy

ESA journals do not impose a press embargo on manuscripts at this time. Authors are allowed to distribute copies of their submitted or accepted paper, including proofs, to colleagues within the scientific community provided that the document is marked clearly as to its status regarding publication (e.g., “Submitted” or “In Press”), the date of document preparation, and “Not for Distribution.” If ESA chooses to prepare a press-release for a soon to be published paper, the corresponding author will be notified and informed about the relevant dates and process, and allowed to correct the draft of the release to ensure accuracy. If the author's institution desires to produce a press release for a manuscript that has been accepted by an ESA journal, the author should ensure that it includes a statement to the effect that the paper will appear soon in [name of journal].
 

Production and Publication of ESA Journals

After authors have submitted the final version of their manuscript, it is forwarded to the ESA Headquarters Office where it is sent out for copyediting and typesetting. As a result, the copyeditor may make minor stylistic changes to the manuscript after an author has revised it. Important new changes are noted as author queries on the page proof and referred to the corresponding author for approval.

Page Proofs

The corresponding author is notified by e-mail that a page proof of his article in PDF format is available to download from the Oxford University Press web site approximately 4-5 weeks after the accepted manuscript is received by ESA. The page proof is an unpaginated copy of how the article will look when printed. Authors should check carefully for typographical errors. Authors are asked to examine the placement and quality of figures. All changes should be made on the page proof. Changes noted elsewhere will not be incorporated into the article.

Also included as part of the page proof is the author license form. The corresponding author must complete the license form online as instructed by Oxford University Press when the license form is provided.

Limits to Alterations. Because of the extensive review that each manuscript receives, the extensive opportunities authors are given to review their manuscripts before typesetting, and the high cost of resetting type, alterations should not be made once a manuscript is in page proof. Significant new data may be added as a Note Added in Proof at the end of the article, before the Acknowledgments. Extensive alterations may require re-review and may delay publication. Corrections other than printer's and editors’ errors will be billed to the author. 

Returning the Page Proofs. Articles are not scheduled for publication until page proofs and author publication license forms are received by the Oxford University Press Publication Office. Authors are asked to return page proofs within 48 hours after receiving them. 

Publication

After page proofs have been received by the Oxford University Press Production Office, the article will be proofread, paginated, and sent to the printer for final publication. Articles are published within journal sections approximately in order of their acceptance. Publications are mailed to subscribers between 5 and 8 weeks after the page proof has been received by Oxford University Press. During periods of heavy submissions, however, publication time may be extended. If authors follow their turnaround time schedule, manuscripts usually are published within 4-5 months of final acceptance.

For Journal of Integrated Pest Management and Journal of Insect Science, both of which are online-only, open access journals, articles will be posted online approximately two weeks after page proofs have been received by the Oxford University Press production office. 

Publication Charges

Information on the page charges and publication fees set for each of ESA's journals is available through the following links. As of Jan. 1, 2015, ESA members are exempt from page charges in ESA's subscription journals.

Reprints

Reprints of ESA journal articles, both print and electronic, are available through ESA's publisher, Oxford University Press. More information is available here.

Publication Charge Waivers

As of January 1, 2015, ESA members will be exempt from page charges in ESA's subscription journals (Annals of the ESAEnvironmental Entomology, Insect Systematics and Diversity [to launch in 2017], Journal of Economic Entomology, and Journal of Medical Entomology).

ESA members with no institutional support may request a publication fee waiver for Arthropod Management Tests, Journal of Integrated Pest Management, and Journal of Insect Science. E-mail us at pubs@entsoc.org to request a waiver form.

Waivers are limited and are available on a "first-come, first-served" basis once a manuscript is finally accepted. If waivers are unavailable, the publication of a manuscript may be delayed until funds become available. Waivers are not available to nonmembers. Waivers are limited to one per year per author.