In order to facilitate the awards submission process at the Branch/Section level, an online system is available that will allow candidates and nominees to upload their submission documents on the ESA web site, send a confirmation to individuals when their application is received, and organize all the submissions and applicant contact details for each award in a single location.  In order to utilize this system, complete the form for each award that you wish to manage online.  This information will be posted on the ESA web site to inform potential candidates of the background and specific requirements of each award.  Please submit all requests to the ESA Awards Administrator at least 2 months prior to the opening of your award's submission date.

Note:  ESA requests that Branches use this tool for the 3 pass-through ESA awards (ESA Distinguished Achievement Award in Extension and Teaching; ESA John Henry Comstock Graduate Student Awards) to avoid overlap in nominees from multiple Branches.

Requirement:  All requests must be submitted electronically. Download the Request for Online Award Submission form.

Information Required for submission:

• Branch/Section Name
• Name of Award
• Eligibility:  Outlines specific requirements that must be met by the applicant even before the application is considered (e.g. ESA member, specific type of professional)
• Nomination Requirements:  Outlines in dtail the specific components of the nomination package that willb e used to evaluate candidates for the award (e.g. CV, nomination letter, service activities, letters of recommendation)
• Evaluation Criteria:  Detailed break-down of how the nominees/candidates will be judged using criteria relevant to the award.  Please provide the weith of each criteria being considered by evaluators using percentages or a point-based system.
• Deadline for Nomination Submissions
• Renomination: Does this award allow renominations? If so, how many times can this be done and outline the specific details of this process.
• Timeline of Notification:  When will the candidates and their nominators be notified of the results of their nominations?
• Contact Information: Full name, role in the Branch/Section, email, phone number of the individual responsible for the award.
• List of Previous Winners by Year
• Additional Information

For a sample, visit the ESA Awards section and select an award for full description of the award.