Joint Annual Meeting Volunteers

Volunteers Earn Reimbursed Annual Meeting Registration

ESA's Volunteer Program offers students and early career professionals the opportunity to be a part of the Annual Meeting, where they can gain exposure for their work, network with colleagues and friends, and expand their careers. Student and early-career professional (ECP) members of ESA, ESC, and ESBC who serve as volunteers and work a minimum of 6 hours at the Annual Meeting are eligible for $150 USD reimbursement of their registration fee* after the meeting.

Benefits: $150 of your early-bird registration fee is reimbursed after the meeting. This program provides you with an excellent opportunity to become more involved with the Society and to network with a major cross-section of professionals attending the Annual Meeting.

*ESA will reimburse up to $150 towards the registration fee if all criteria and deadlines are met; volunteer provides a minimum of 6 hours work.

New Process this year!

We are excited to announce a new lottery system this year for student volunteers at the annual meeting. 

  • An email will be sent out to all registered (and paid) students, student transition, and early professionals on September 24th.
  • If you meet all of the requirements listed below, individuals will enter into a pool of volunteers by filling out an online form.  The volunteer form will remain open for 72 hours. 
  • Once the form closes, ESA will randomly select volunteers (on a lottery system) and will contact those individuals on October 4th directly with access to the volunteer schedule so they are able to schedule their hours.    
  • Volunteers will have one week to fill out their schedule.  If the volunteer does not have 6 hours scheduled by October 11th, they will be removed from the schedule and someone else will be selected in your place.


  1. You must be a registered (and paid) attendee (student, student transition, and early professionals only) by the early bird deadline of September 17, 2018 and must be a member of ESA, ESC, or ESBC.
  2. You must be able to attend one of the below 30 minute training sessions prior to your first session of volunteering.
    Saturday November 10, 2018 at 6:00 pm
    Sunday November 11, 2018 at 12:30 pm
  3. You must be able to complete 6 hours of volunteer time.
  4. Volunteers are expected to show up on time and work their full shifts.

September 24 – The call for volunteers and sign up form will go out to all registered (and paid) students, student transition, and early professionals.
September 27 – The online form to be entered into the pool of candidates closes (1:00 PM EST).
October 4 – An email will be sent to the selected individuals (by random) with the link to the schedule. Volunteers will have one week to select their volunteer positions.
October 11 – Anyone who does not have 6 hours scheduled will be removed from the system.

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