Frequently Asked Questions for Entomology 2023

Entomology 2023 will feature both in-person and on-demand (virtual) content. Learn more about the meeting format with the following frequently asked questions. 

To help you further understand the meeting format, here is a breakdown of the terms used:

  • In-Person/in National Harbor: Takes place at the Gaylord National Resort & Convention Center only.
  • On-Demand/Virtual: Pre-recorded (or pre-uploaded) presentations and posters/infographics are available to watch at any time beginning October 30, 2023.

What can you expect at Entomology 2023?

The Annual Meeting Program Committee is working to build an outstanding program. The Annual Meeting in National Harbor, Maryland will combine four days of an in-person meeting. On-demand content will be available for all registrants to access beginning October 30, 2023. Presenters may choose to present in National Harbor or upload a pre-recorded presentation to the on-demand platform.

What are the meeting dates and overall schedule for the meeting?

Entomology 2023 will take place November 5-8 in National Harbor, Maryland (approximately 15 minutes outside of Washington, DC).  On-demand content will be available beginning October 30, 2023. In-person registrants will have access to all in-person and on-demand content. Virtual registrants will have access to all on-demand content.

Will there be an opportunity for Q&A with speakers of on-demand presentations?

Yes. We will be enabling a Q&A feature in the online program that will allow attendees to post their questions online. Presenters will be able to login and answer any questions or comments posted by attendees.

If I choose to present virtually, when will I have to upload my on-demand presentation or poster?

All speakers who have on-demand presentations (oral, poster, infographic) will be able to upload their presentation and record audio for their presentations online September 1-October 13. More information, including instructions on how to upload and record your presentation, will be made available in September.

If I'm a student and wanting to present at Entomology 2023, do I have to participate in the student competition?

No. New this year, students have the option to submit to the student competition or a non-competition student session. 

After you login to the Entomology 2023 submission portal select "Click here to begin a new submission." After you enter your presentation title, select your preferred student program (i.e. Student 10-minute Paper, Student Poster, or Student Infographic) from the dropdown list.

You will be asked whether you want to participate in the student competition or in a non-competition student session. Simply select that you want to participate in a non-competition student session.

If you have already submitted your presentation but are unsure whether you submitted to the correct category, please refer to your submission confirmation email or select "Preview Submission" in your submission portal. Both items will state the name of the program to which you submitted. If you did not submit to the non-competition student session but intended to, please email by May 15, 2023 to have your submission moved to the appropriate category. Submissions will not be accepted or moved to the student competition after May 15.

Note: All student competition submissions must be received by May 15. After that date, students cannot switch from non-competition sessions to the competition sessions.

I will be competing in the student competition. Where can I find the scoring criteria for this year’s competition?

You can find that information on the Student Competition for the President’s Prize webpage.

Are there any volunteer opportunities this year?

Yes. The Program Committee is need of volunteers to judge the student competition and moderate student competition, student non-competition, and regular 10-minute paper sessions. Be sure to include your volunteer preferences when you register online for the meeting. Additional volunteer opportunities will be made available closer to the meeting, including those for students and early career professionals.

Why is ESA charging a registration fee for virtual attendees?

The virtual registration fee for Entomology 2023 helps ESA cover the cost of the technology, licensing, and hosting fees required to securely and accessibly record and host on-demand content for this meeting. Virtual registrants will have full access to all on-demand content.

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