Frequently Asked Questions for Symposium Submissions

 

 

 

 

 

 

What is the difference between Program, Section, and Member Symposia?

Program Symposia are ESA’s top-tier symposia. Submissions should be broad in scope and reflect the meeting theme, Advocate Entomology!, seek to include international collaborations, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. This year, organizers are encouraged to be innovative, wildly creative, and thoughtful in proposing sessions that are engaging and visionary. Comprehensive submissions with a diverse speaker line-up (gender, ethnicity, career stage, etc.) are strongly encouraged. Approximately 10% of all symposia submissions are accepted as Program Symposia.

Section Symposia should serve the interest of one of ESA's Sections and fit into the criteria set forth by each Section. Sections include:

  • Medical, Urban, and Veterinary Entomology (MUVE)
    • MUVE Section symposia submissions should relate broad aspects in medical, urban, and veterinary entomology. Speakers from diverse background are encouraged. Topics should reflect the general interest among MUVE members. They can be a combination on policies, research advances, extension, etc.
  • Physiology, Biochemistry, and Toxicology
    • PBT Section symposia submissions should seek to maximize inclusion of the following criteria:
      • At least one organizer is a member of the PBT section
      • Anticipated magnitude and breath of impact
      • Relationship to the annual meeting’s theme
      • Relevance of scientific and technical content to PBT members.
      • Timeliness of the topic relative to major research trends
      • Confirmed list of speakers (not required for submission but will be weighted higher than concept-only submissions without any speaker confirmation.).
      • Involvement of Early Career Professionals as organizers and or presenters.
      • Evidence of ethnic, gender and cultural diversity among organizers and or presenters.
      • Inter- Sectional relevance and fostering cross-sectional interactions.
  • Plant-Insect Ecosystems
    • The P-IE Governing Council will use the following guidelines to evaluate the submissions. High- ranking symposia not selected as Section Symposia may be recommended as Member Symposia.
      • Successful symposia submissions should relate to the meeting’s theme, “Advocate Entomology!” Example topics include communication, policy, societal benefits from entomology, and others. 
      • We encourage organizers to be innovative, wildly creative, and thoughtful in proposing sessions that are engaging and visionary. Proposals that cover a diversity of topics, such as concepts, disciplines, ecosystems, taxa and others, are highly encouraged.
      • Proposals are strongly encouraged that include collaborations and feature speakers from a variety of backgrounds and geographic regions (including gender, ethnicity, career stage, and organization/affiliation), reflecting the diversity of our members. Submitters should indicate how they have made an effort to ensure their proposal is inclusive and representative of the diverse P-IE membership.
      • Clearly define symposia objective(s), statement of purpose, speakers, and presentation topics.
      • Symposia proposals must provide an indication of speaker confirmation, and not just an ‘idea list.’
  • Systematics, Evolution, and Biodiversity
    • The SysEB Governing Council will use the following guidelines to evaluate section symposia submissions. High-quality symposia not selected as Section Symposia may be recommended as Member Symposia. 
      • SysEB Section Symposia submissions should focus on broad topics and subjects across the diverse interests of SysEB Section membership as a whole. As such, submissions should include a detailed explanation of how their proposal will appeal to the broad interests of the Section. Submissions proposing topics that are taxon-focused may be submitted for consideration for Section Symposia but are typically better suited as Member Symposia.
      • Proposals should reflect the diversity of SysEB Section membership. Proposals should indicate explicitly how the symposium is inclusive and representative of the Section (these may include diversity with respect to gender, career stage, underrepresented groups in science, background, and/or geographic region). 
      • Submissions on topics that are multidisciplinary in scope or are integrative/innovative in their approaches are encouraged.
      • Symposia proposals should provide an indication of speaker confirmation (e.g. whether the speaker has been invited, confirmed, or just an “idea” of who may present). 

50% of submissions considered for Section Symposia are accepted.

Member Symposia cover a wide range of topics and subject matter and may be more narrowly focused and feature a variety of topics of interest to members, provided that the proposal is well crafted. 67% of submissions considered for Member Symposia are accepted.


What is an Organized Meeting?

Specialty groups (i.e., Society of Overseas Nepalese Entomologists, International Society of Hymenopterists, etc.) that hold their business meetings, student competitions, and other activities during the Annual Meeting may submit to this category. Working groups, committee meetings, and other meetings that do not feature scientific content should submit in the Function category rather than as an Organized Meeting.


What is a Workshop?

Workshops are interactive educational sessions for attendees. Workshops focused on science communication and professional development are strongly encouraged and all should get attendees out of their seats.

In 2019, you may submit your workshop for consideration as a Program Workshop. Program Workshops should be closely connected to the meeting theme, Advocate Entomology! and will be promoted and highlighted in the same manner as Program Symposia. Program Workshop submissions should be submitted as a regular Workshop. On the first page of the Workshop submission, select "Yes" in answer to the question about being considered as a Program Workshop. You will also be expected to answer the question on how your Workshop relates to the meeting theme. 


What is a Lunch and Learn?

Lunch and Learn sessions are one-hour sessions taking place during the lunch break at the conference. Lunch and Learn sessions should be highly engaging and interesting in order to attract attendees during this time.


I am a US federal government employee and want to submit a symposium for consideration, but I am unsure I can meet the March 1 deadline. What should I do?

US federal government employees interested in submitting proposals may request an extension, if needed. To request and extension, please email Rosina Romano, ESA Director of Meetings, at rromano@entsoc.org.


Do I have to be an ESA member in order to submit a symposium, Workshop, or Lunch and Learn proposal?

Yes and no. A minimum of one organizer of the session must be an active ESA member. If you are the sole organizer of the session, you will need to have an active ESA membership. 


If I submit a Program Symposia proposal but it is not accepted, do I have to resubmit the symposium proposal to the Section or Member Symposia program?

If your Program Symposia submission is not accepted, you do not need to resubmit the proposal to a different category. It will automatically be submitted to the program you selected on Page 1 of your submission (i.e. ,Section or Member Symposia or Organized Meeting). 


Is there a limit on the number of presentations speakers may make at Entomology 2019?

Yes. Entomology 2019 presenters are limited to one oral presentation and one poster presentation. This includes contributed, student competition, and invited presentations part of symposia. Participants in the three-minute presentations, as well as participants in Organized Meetings, Workshops, and Lunch and Learns will be allowed an additional oral presentation. 


If I submit a Section Symposia proposal but it is not accepted, do I have to resubmit the symposium proposal to the Member Symposia program?

If your Section Symposia submission is not accepted, you do not need to resubmit the proposal to a different category. It will automatically be routed for consideration as a Member Symposia.


Is it necessary to contact and confirm participation of each speaker before submitting a proposal?

No, a confirmed list of speakers is not required for submission. However a list of invited speakers who have committed to your session makes the proposal stronger. ESA and the Annual Meeting Program Committee strongly encourage organizers to recruit speakers from a variety of backgrounds reflecting the diversity of ESA and insect science as a discipline.


Is there a required format for symposia?

The format for all symposia should feature:

  • Introductory remarks
  • 15 minute presentations
  • 15 minute break (in the middle of the symposium for sessions 3 hours or longer)
  • Discussion/Panel discussion, if desired
  • Poster session, if desired
  • Other elements that create interaction with audience members
  • Concluding remarks

*All presentations in symposia must be either 15- or 30-minutes in duration.


How long can symposia presentations be and how many presentations can be in a symposium?

Symposia presentations are required to be 15 minutes in length, with allowance for one or two 30-minute keynote presentations per session. This includes time for Q&A. For a two-hour symposium, no more than eight (8) 15-minute presentations should be included. For a three-hour symposium, no more than eleven (11) 15-minute presentations should be included, allowing for a 15-minute break. For a four-hour symposium, no more than fifteen (15) 15-minute presentations should be included, allowing for a 15-minute break. Don’t forget to factor in time introductory and concluding remarks.


Is funding available for speakers?

ESA provides limited funding for invited speakers in Program, Section, and Member Symposia. Learn more about ESA's Program Enhancement Funds program. 

Want to learn more? See other content tagged with: