2002 Preliminary Business Meeting, Fort Lauderdale, Florida
November 18, 2002
Richard Mankin called the meeting to order at 5:08 p.m. He thanked Section B for his election to the post and also thanked the symposia organizers and speakers. He noted that Mike Ivie (ESA President-Elect for 2005) sent his thanks to Section B for its support in last election. Mike needs a Program Chair; Kathleen Shields graciously declined the offer (due to USDA policy). Richard also thanked the Student Competition Judges and Moderators, and the Committee and Editorial Board members for their service.
Sonny Ramaswamy read the Minutes of the 2001 meeting. Corrections were made to last page, Re: Awards Canvassing Committee and Re: Diana Cox-Foster. The corrected minutes were unanimously approved.
Reports from Section B Representatives
Governing Board
Dale Gelman reported on Motion 5, which calls for elimination of certain services and the outsourcing of other services. Scott Hutchins has been an outstanding analytic facilitator for ESA. He has created a decision matrix to identify priorities and where and how to cut to save money. For example, selling merchandise costs ESA money, so this activity will cease. The Governing Board wrote new Mission and Vision statements and also a new Strategic Plan and Tactical Plan, which are posted on the website for information and input. Next, Governing Board will review committee structure on Standing Committees. Paula Lettice is an excellent Executive Director; ESA building in Lanham, MD, is still on the market. Based on a budget developed by Kathleen Shields and her Committee, we are close to generating $200K. Other information from Dale:
Online membership list is nearly ready; everyone can check their info and request corrections. Membership is at about 7200 and is generating about $125,000 per year; the Membership Committee seeks input to increase membership numbers.
Elizabeth Beckemeyer was recognized for her e-mails and continued attempts to keep Section B members informed.
Dow as withdrawn its support for the Insect Biochemistry, Toxicology, Physiology Award. According to Scott Hutchins, Dow wishes to support ESA as a whole; thus, we need another sponsor. Sonny will try to find another.
The award will stay on books although it cannot be awarded without sponsor. The ESA Standing Committee on Awards will be examining criteria; some awards require reprints, and since we are going electronic, may need to adjust criteria.
Archives cost ESA money plus staff time. Thus, Wiley will administer subscriptions and will put contact info onto the membership renewal form. The advantage is to lower the subscription cost.
Annual Review of Entomology is a money maker for ESA; we intend to continue to offer it through ESA.
The 2003 meeting is in Cincinnati, October 26-29.
Committee on Education and Youth
No report; Henry Hagedorn absent.
Committee on Fellows
Lynn Riddiford reported that 5-6 Fellows are selected throughout the whole Society; The Committee selected 2 people; the Governing Board didn't like one of these and selected another.
Committee on Finance
No report; Jeff Shapiro absent.
Committee on Rules
Elizabeth Beckemeyer reported that the Committee discussed what to do if an officer of ESA become incapacitated and cannot resign or if the person is not functioning in their capacity as intended; this may required bylaws change. Committee also discussed whether, according to the bylaws, BCE can begin a new PCO program for Associated Certified Entomologists. Elizabeth voted against this since these folks are not entomologists but PCOs.
Committee on International Affairs
Bernard Philogene gave his report to Sonny, who informed us that the Committee was discussing how to define a developing nation and was preparing a list of such nations (based on UN info) to then identify those eligible to receive a reduced rate for ESA publications. The Committee discussed whether to help authors for whom English is not their primary language but decided this was too cumbersome a task. The committee also discussed writing a travel grant for people to attend the International Congress (NSF would be the granting agency).
Committee on the Common Names of Insects
Kent Shelby reported that the Committee recognized 20 new names, all without controversy.
Committee on Membership
Marianne Alleyne reported that Paula Lettice attended the preliminary meeting. Membership is still declining, however, recruitment efforts seem to help but new members are mostly subsidized students. Retention is most important. More demographic data about members is now available, especially since 1999, which may help determine why people leave the ESA. Section B membership for 1999=619; 2000=555; 2001= 530. ESA office will communicate through Newsletter why membership dues are important so members can understand where their money goes.
ESA Recognition Award for Insect Physiology, Biochemistry, and Toxicology
Coby Schal and Pauline Lawrence were not present but it was reported that Karl Kramer received this award.
American EntomologistEditorial Board
Elizabeth Beckemeyer reported that Tom Bellows is on medical leave; Gene Kritsky is new interim Editor and has ideas for new features.
Journal of Economic Entomology Editorial Board
Richard Mankin reported that the main topic of discussion was a new system for MS review, called "Online Rapid Review System." Beginning 2 Dec., all MS will be done this way. Authors upload MS to the site, editors select reviewer, reviewer gets PDF, reviews, returns to editor. It is expected that this system will reduce time and cost and editors are very enthusiastic. The number of pages in JEE is down from last year largely due to a decrease in ESA staff in June; expect to return to the norm now. It takes about 18 weeks from submission to acceptance/rejection. This is several weeks less than in previous years. Acceptance rate is about 60%.
Environmental Entomology Editorial Board
No report; Richard Lee absent
Journal of Medical Entomology Editorial Board
Ann Fallon reported 1 dispute over a MS.
Thomas Say Publications Editorial Board
No report because the Committee meets tomorrow.
Book and Media Reviews Editorial Board
Florence Dunkel reported that the Publications Council approved an award for children's book. This information might be posted at the ESA homepage under "Insects for Kids."
Liaison to Archives
No report; Dennis Nelson absent.
Section B Awards Canvassing Committee
No report.
Section B Symposium Committee
Carol Sheppard reported that the Committee has not yet met but a few symposium topics had been submitted: by Yoonseong Park-- Insect Neuropeptides and Receptors; Dave Carlson-- Mosquito Olfaction. Carol asked for suggestions to be submitted before the final business meeting.
Section B Committee on the Entomological Foundation's Lillian and Alex Feir Travel Award
Kent Shelby reported that Rebecca Peterson received this award.
Section B Nominating Committee
M. Alleyne reported the following candidates (these positions are still kept open):
§ 2004 Secretary: David Stanley, Kent Shelby
§ Standing Committee on Education and Youth: Richard Musser
§ Fellows: David Denlinger, Mike Chippendale
§ Strategic Planning: Mike Strand, Andy Chen, Tom Coudron
§ Systematic Resources: Qisheng Song
§ Liaison to Archives: Mark Brown
§ American Entomologist Editorial Board: Florence Dunkel
§ Thomas Say Publications Editorial Board: open
§ Arthropod Management Tests Editorial Board: Kent Shelby, Lena Brattsten
§ Book and Media Reviews Editorial Board: Diana-Cox-Foster
Old Business
Lynn Riddiford urged members to submit symposia for ICE in Australia 2004. There is a website, under Developmental and Reproductive Physiology. Deadline is 1 March 2003. It is best to submit with people from different countries. One can also apply to NSD and NIH for funds for non-US citizens.
Elizabeth Beckemeyer asked for new people to please introduce themselves.
Adjournment occurred at 6:29 pm.