2004 Preliminary Business Meeting, Salt Lake City, Utah
Present: Allen, Alleyne, Beckage, Borovsky, Carlson, Chen, Chippendale, Denlinger, Donnell, Fallon, Gelman, Gudderra, Immaraju, Keena, Kelhidi, Lauzon, Leal, Lee, Leopold, Loudon, Markin, Mayer, Palli, Park, Popham, Pszczolfousia, Ramaswamy, Reed, Schmidt, Shapiro, Sheppard, Song, Tecaug, Turnbull, Vinson, Webb, Willes, Yocum
Sonny Ramaswamy called the meeting to order at 5:05 pm. Carol Sheppard thanked Sonny.
Introductory comments and thanks went to symposium organizers and speakers, student competition judges, moderators, and committee and editorial board members.
Congratulations went to:
National Academy of Sciences Member: David Denlinger
ESA Recognition Award in Insect Physiology, Biochemistry, and Toxicology: Gene Robinson
ESA Fellow: Karl Kramer, Richard Jones, Richard Mayer, Judith Willis
International Congress on Insect Neurochemistry and Neurophysiology Student Recognition Award in Insect Physiology, Biochemistry, Toxicology, and Molecular Biology: Dr. Joao Pedra
Lillian and Alex Feir Graduate Student Travel Award in Insect Physiology, Biochemistry, or Molecular Biology: Jinfang Li
Sonny Ramaswamy: promoted to Distinguished Professor
Introduction of new members: Matt Turnbull, Clemson University; Holly Popham, USDA-ARS, Columbia, MO; Carol Lauzon, Cal State University, Hayward; Aparna Telaug, University of Arizona/CIS; David Donnell, University of Georgia, Athens; Meg Allen, USDA-ARS
Governing Board Representative Report (E. Beckemeyer)
Power point presentation on strategic planning:
Organization structure
Vision – back to scientists
Blackwell second largest publisher of entomological journals behind ESA
Entomology chat rooms for communication throughout the year
Actionable units (AU) may be groups of the future in place of traditional sections
Nothing is out of bounds.
Know the bylaws; Sections can do things without central approval.
Interacting with American Phytopathological Society (less centralized governance).
Goal is to think of how to do things differently.
Additional communications tools.
Influence science policy.
Fostering interest in entomology.
Global influence – this meeting is larger than ICE.
Have AUs empowered to go out and interact elsewhere.
AUs
Very broad flexibility
Be able to spend ESA meeting
Be able to charge for things
Emerging from financial crisis
Now is time to do things, take chances
Open invitation for input
Standing Committee Reports
Common Names
Karl Joplin was not present.
Education/Youth
Richard not present.
Ethics
Vacant.
Fellows
Michael Chippendale said now is the time to think of nomination packages. Packages are due in March. Carol asked if this is a job of awards canvassing committee. Answer: Yes. David Denlinger reported we are well represented in Fellows.
Finance
Melody Keena reported ESA is looking at investment strategy. Our strategy is old. She reported the finance committee submitted a budget that was a few thousand dollars to the good after cutting >$70,000 from the proposed budget. Our income is from publishing, dues and meeting registrations. The Governing Board will increase dues by 1.5%. Journal subscription costs are going up. On recorded sessions, members get them without cost, we will charge others for recorded sessions. Recommended 2% increase in registration costs. We are printing new pest handbooks. With respect to money not spent, the new pest handbooks will be printed at a $100,000 savings due to the arrangement with the American Phytopathology Society. Money for years as a member pins ($3,000) and executive travel ($3,000) was cut out of the budget by the finance committee.
Founders Memorial Award
David Denlinger said we have done well, encouraged us to think of good people to nominate.
International Affairs
Florence Dunkel stated she will report Wednesday.
Membership
Nancy Beckage and Marianne Alleyne stated the committee will meet the following day.
Rules
Elizabeth Beckemeyer reported ESA will revise language for people to designate which branch they want. Branches and Sections are now represented on membership board.
Strategic Planning
Tom Coudron was not present. Nancy Beckage had nothing to report yet.
Systematic Resources
Hugh Robertson was not present.
Reports from Awards Judging Panels
ESA Recognition Award in Insect Physiology, Biochemistry and Toxicology
Don Mullins was not present.
Editorial Board Reports
American Entomologist Editorial Board
Florence Dunkel stated she will report on Wednesday. She sent a message that the journal really wants article submissions.
Annals Editorial Board
Tom Coudron was not present
Arthropod Management Tests Editorial Board
Kent Shelby was not present.
Book and Media Reviews Editorial Board
Diana Cox-Foster was not present.
Environmental Entomology Editorial Board
Richard Lee reported that things are going very well with efficient manuscript handing. The acceptance rate is about 60%. There are concerns about getting reviewers. Discussed bringing in sets of papers on a topic. The papers will be peer reviewed.
Journal of Economic Entomology Editorial Board
Richard Mankin led a discussion about annual reports. JEE is doing very well with increasing numbers of citations, half-life of articles and impact factor. He discussed Rapid Review processing and noted that reviewers should let editors know what pages and lines were corrected. There is a proposal to digitize back issues of journals. He discussed who should do this (best to pay a company). Agreed that page charges might need to be increased in future. Current costs are about $60/page while authors pay $48/page. Discussed service appreciation awards.
Journal of Medical Entomology Editorial Board
Ann Fallon reported that of 192 submissions 165 (86%) were accepted. The board discussed requiring an Institutional Review Board Number in articles.
Thomas Say Publications Editorial Board
Bruce Webb stated there was nothing to report.
Other Publications
Liaison to the Archives of Insect Physiology and Biochemistry Jim Baker was not present. David Stanley reported that submissions and rejections up by about 10%. Two new editorial board members have joined. AIBP impact factor has increased each year for last four years. Sonny Ramaswamy noted that the Journal of Insect Science was an excellent journal with very good papers on a variety of topics, had multimedia capabilities, and was free.
Reports from Section B Committees
Awards Canvassing Committee
Bernard Philogene was not present. Reinforced comments by Mike Chippendale and David Denlinger earlier.
Nominating Committee
Jeff Shapiro asked for names from yellow sheet. Overall looks pretty good, not too many unfilled positions.
Symposium Committee
Kate Loudon reported we have five proposals. Sonny and Kate suggested we want one symposium for a program symposium and three for section symposia.
Lillian and Alex Feir Travel Award Canvassing Committee
Walter Leal was not present at this point in the meeting.
ICINN Award Canvassing Committee
Dale Gelman encouraged members to nominate worthy students for the Entomological Foundation’s ICINN award. She also suggested that donations to the Foundation (e.g. for attendance at the Entomological Foundation’s Benefit Dinner Dance) be earmarked for the ICINN or Feir travel award.
Old Business
None.
New Business
Pauline Lawrence introduced discussion of student membership of Section B.
Adjournment
Sonny Ramaswamy moved to adjourn at 6 pm.