Poster Presenter Information

Poster Size

Set Up

Presentation Times

Poster Removal

Photography & Social Media

Onsite Poster Printing


Poster Size: 

Each poster must be contained within the 46 x 46 inch (117 cm x 117 cm) space provided. Two posters will be displayed on each side of a single board (four posters per board). The poster must not exceed the size limit. Please be considerate of the person with whom you are sharing a display space. If your poster exceeds the size limits, ESA reserves the right to remove or fold your poster to accommodate space for others. 

Presenters should consider creating a handout for your poster of key takeaways you would like to share, along with your contact information. Tables will be available with all poster boards and this will help keep attendees from taking unauthorized photos of your poster.


Set Up:

For Posters within Symposia: You may display your poster 30 minutes prior to the start of the symposium and up to 30 minutes after the end of the symposium. Bring your own Velcro strips or push pins to secure your display to the poster board. The poster board is covered with felt cloth and the frame is aluminum. Please do not attach anything to the metal frame. 

For Student Competition and Contributed Posters: Your poster must be placed in the assigned numbered space in the Exhibit Hall the night before your poster is scheduled (see "Poster Presentation Times" for additional information). Bring your own Velcro strips or push pins to secure your display to the poster board. The poster board is covered with felt cloth and the frame is aluminum. Please do not attach anything to the metal frame. 


Poster Presentation Times: 

For Posters within Symposia: Each symposium has designated a specific time for poster presenters to be present at their posters. Presenters are expected to be available at their displays during the "Poster Session" time slot for questions and discussion. Check your symposium schedule for exact times.

For Student Competition and Contributed Posters: Because the Exhibit Hall becomes quite congested during presentation hours, presenters of posters with odd and even numbers are assigned specific times to be present at their posters. Presenters are expected to be available at their displays during the "Authors Present" time slot for questions and discussion. A cash bar reception area will be set up within the poster display area during presentation times. 

Monday, November 18 (Student Competition)
Setup: Sunday, 7:30 - 9:30 PM
Viewing: Monday, 9:00 AM - 6:30 PM
Authors Present: Posters with odd numbers: 5:30 - 6:00 PM; Posters with even numbers: 6:00 - 6:30 PM
Takedown: Monday, 6:30 - 7:30 PM

Tuesday, November 19 (Contributed Posters)
Setup: Monday, 7:30 - 9:30 PM
Viewing: Tuesday, 9:00 AM - 6:30 PM
Authors Present: Posters with odd numbers: 5:30 - 6:00 PM; Posters with even numbers: 6:00 - 6:30 PM
Takedown: Tuesday, 6:30 - 7:30 PM

Wednesday, November 20 (Contributed Posters)
Setup: Tuesday, 7:30 - 9:30 PM
Viewing: Wednesday, 9:00 AM - 2:00 PM
Authors Present: Posters with odd numbers: 12:30 - 1:00 PM; Posters with even numbers: 1:00 - 1:30 PM
Takedown: Wednesday, 2:00 - 3:00 PM


Poster Removal:

For Posters within Symposia: Please remove your poster 30 minutes after the end of your symposium.

For Student Competition and Contributed Posters: Posters should be removed promptly between 6:30 - 7:30 PM on Monday and Tuesday, and between 2:00 - 3:00 PM on Wednesday. Please do not remove your poster before the close of the scheduled viewing time.


Photography & Social Media:

Be clear with attendees about whether you grant permission for your poster to be photographed or shared on social media. Download these images and insert them in the corner of your slides or poster. (To download, right-click your chosen image and and select “Save Picture As…” or "Save Image As..." to save it to your computer.)

Photography OK NO Photography

 

Social Media OK NO Social Media

Poster Printing Onsite in St. Louis

A FedEx Office located across the street from America's Center in the Marriott St. Louis Grand will conveniently produce and print your posters. Contact the store using the information below for pricing and order instructions. 

FedEx Office
800 Washington Ave.
St. Louis, MO 63101
Phone: 314-405-3312
Fax: 314-241-1390
usa0199@fedex.com

Hours of Operation: 

Mon-Fri: 7:30 AM - 6:30 PM
Sat: 8:00 AM - 2:00 PM
Sun: Closed

Want to ship your poster instead? View the shipping instructions.
 

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