In-Person Poster Presenter Information

Poster Size

Set Up

Presentation Times

Poster Removal

Photography & Social Media

Poster Size: 

Each poster must be contained within the 46 x 46 inch (117 cm x 117 cm) space provided. Two posters will be displayed on each side of a single board (four posters per board). The poster must not exceed the size limit. Please be considerate of the person with whom you are sharing a display space. If your poster exceeds the size limits, ESA reserves the right to remove or fold your poster to accommodate space for others. 

Set Up:

Your poster must be placed in the assigned numbered space in the Exhibit Hall the night before your poster is scheduled (see "Poster Presentation Times" for additional information). Bring your own Velcro strips or push pins to secure your display to the poster board. The poster board is covered with felt cloth and the frame is aluminum. Please do not attach anything to the metal frame. 

Poster Presentation Times: 

Because the Exhibit Hall becomes quite congested during presentation hours, presenters of posters with odd and even numbers are assigned specific times to be present at their posters. Presenters are expected to be available at their displays during the "Authors Present" time slot for questions and discussion.

Monday, November 1 (Student Competition)
Setup: Sunday, 7:30 - 9:30 PM
Viewing: Monday, 9:00 AM - 6:30 PM
Authors Present: Posters with odd numbers: 5:30 - 6:00 PM; Posters with even numbers: 6:00 - 6:30 PM
Takedown: Monday, 6:30 - 7:00 PM

Tuesday, November 2 (Contributed Posters)
Setup: Monday, 7:30 - 9:00 PM
Viewing: Tuesday, 9:00 AM - 6:30 PM
Authors Present: Posters with odd numbers: 5:30 - 6:00 PM; Posters with even numbers: 6:00 - 6:30 PM
Takedown: Tuesday, 6:30 - 7:00 PM

Wednesday, November 3 (Contributed Posters)
Setup: Tuesday, 7:30 - 9:00 PM
Viewing: Wednesday, 9:00 AM - 2:00 PM
Authors Present: Posters with odd numbers: 12:30 - 1:00 PM; Posters with even numbers: 1:00 - 1:30 PM
Takedown: Wednesday, 2:00 - 2:30 PM

*Please check the online program for your final poster number (to be assigned by mid-October).

Poster Removal:

Posters should be removed promptly between 6:30 - 7:00 PM on Monday and Tuesday, and between 2:00 - 2:30 PM on Wednesday. Please do not remove your poster before the close of the scheduled viewing time.

Photography & Social Media:

Be clear with attendees about whether you grant permission for your poster to be photographed or shared on social media. Download these images and insert them in the corner of your slides or poster. (To download, right-click your chosen image and and select “Save Picture As…” or "Save Image As..." to save it to your computer.)

Photography OK NO Photography


Social Media OK NO Social Media

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