Annual Meeting Submission Categories

Below is a complete list of the submission categories for the Annual Meeting, along with their descriptions and deadlines for Entomology 2024. 

Additional Resources & Information for Entomology 2024

Submission Type Description Deadline
Program Symposia ESA’s top tier symposia category. Submissions should be broad in scope, reflect the meeting theme, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. Approximately 10% of all symposia submissions are accepted as Program Symposia. Submissions not accepted as Program Symposia will automatically be considered for Section and/or Member Symposia. March 15
Section Symposia Submissions to this category should serve the interest of one of ESA’s Sections and fit the criteria set forth by that Section. 50% of submissions considered for Section Symposia are accepted. Submissions not accepted as Section Symposia will automatically be considered for Member Symposia. March 15
Member Symposia These submissions cover a wide range of topics and subject matter and may be more narrowly focused and feature a variety of topics of interest to members, provided that the proposal is well crafted. 67% of submissions considered for Member Symposia are accepted. March 15
Organized Meetings Specialty groups (i.e., Society of Overseas Nepalese Entomologists, International Society of Hymenopterists, etc.) that hold their business meetings, student competitions, and other activities which contain scientific presentations during the Annual Meeting may submit to this category. March 15
Workshops Workshops are interactive educational sessions for attendees. Submissions focused on emerging insect science topics, innovative technology, science communication, as well as those devoted to diversity, equity, inclusion and allyship, professional development, and undergraduate and K-12 teaching are strongly encouraged. All workshops should actively engage attendees. March 15
Mini Workshops These one-hour sessions should be interactive and highly engaging. May 31
Functions/Events/Meetings

Working groups, committee meetings, receptions, mixers, and other meetings that do not feature scientific content should submit to this category.

*A late fee of $175 will be charged for any Functions/Events/Meetings submitted after May 31.

May 31*
Early Career Professional Recognition Symposium

This juried symposium will feature five presentations of Student Transition and Early Professional members of ESA, one from each ESA Section, who will be selected to give a 30-minute feature presentation describing their research contributions in this special symposium.

Additional information will be required, including an abstract, 1-page cover letter, and CV. Winners will receive a $500 travel stipend. Submissions not selected will be scheduled in a regular 10-minute presentation session. Learn more.

May 17
Rising Stars of Entomology Awards Symposium

This symposium will feature a selection of students near the end of their Master's or PhD programs to showcase their research with greater depth than the standard 10-minute student competition allows. The symposium will feature six speakers, one from each ESA Section (two from P-IE).

Additional information will be required, including an abstract, two-minute pitch video and CV. Winners will receive free registration to Entomology 2024 and a complimentary membership for the following year. Submissions not selected will be scheduled in a student 10-minute presentation session. Learn more.

May 17
10-minute Presentation Contributed (non-invited) oral presentation. Speakers are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. May 31
Student 10-minute Presentation

Oral presentation. Students may choose to participate in the student competition or in a non-competition student only session. All students are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. Individuals who enter the student competition will be eligible to win prizes. Learn more about the competition.

All student competition submissions must be received by May 31. After that date, students cannot switch from non-competition sessions to the competition sessions. 

May 31
Poster Display Contributed (non-invited) poster display presentation. Infographic presentations should be submitted as posters starting in 2024. May 31
Student Poster Display

Poster display presentation. Students may choose to participate in the student competition or in a non-competition student session. Individuals who enter the student competition will be eligible to win prizes. Infographic submissions should be submitted as posters starting in 2024. Learn more about the competition.

All student competition submissions must be received by May 31. After that date, students cannot switch from non-competition sessions to the competition sessions. 

May 31
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