Annual Meeting Submission Categories

Below is a complete list of the submission categories for the Annual Meeting, along with their descriptions. 

Submission Type Description Deadline
Program Symposia ESA’s top tier symposia category. Submissions should be broad in scope, reflect the meeting theme, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. Approximately 10% of all symposia submissions are accepted as Program Symposia. Submissions not accepted as Program Symposia will automatically be considered for Section and/or Member Symposia. February 1
Section Symposia Submissions to this category should serve the interest of one of ESA’s Sections and fit the criteria set forth by that Section. 50% of submissions considered for Section Symposia are accepted. Submissions not accepted as Section Symposia will automatically be considered for Member Symposia. March 1
Member Symposia These submissions cover a wide range of topics and subject matter and may be more narrowly focused and feature a variety of topics of interest to members, provided that the proposal is well crafted. 67% of submissions considered for Member Symposia are accepted. Extended to May 7
Organized Meetings Specialty groups (i.e., Society of Overseas Nepalese Entomologists, International Society of Hymenopterists, etc.) that hold their business meetings, student competitions, and other activities which contain scientific presentations during the Annual Meeting may submit to this category. March 1
Workshops Workshops are interactive educational sessions for attendees. Submissions focused on diversity, equity, inclusion and allyship, science communication – including social media effectiveness -  and professional development are strongly encouraged and all should actively engage attendees. March 1
Functions/Events/Meetings Working groups, committee meetings, receptions, mixers, and other meetings that do not feature scientific content should submit to this category. Accepting in-person Functions only in 2021. June 14*
10-minute Paper Contributed (non-invited) oral presentation. Speakers are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. Accepting virtual submissions for 2021. June 14
Student Competition 10-minute Paper Oral presentation. Student competitors are given a total of 12 minutes; 10 for the presentation and 2 for Q&A. When entering the competition, students become eligible to win prizes. Accepting virtual submissions for 2021. June 14
Early Career Professional Recognition Symposium This juried symposium will feature four presentations of Student Transition and Early Professional members of ESA, one from each Section, who will be selected to give a 30-minute feature presentation describing their research programs in this special symposium. Additional information will be required, including an abstract, 1-page cover letter, and CV. Winners will receive a $500 travel stipend. Submissions not selected will be scheduled as part of the non-competition 10-minute paper sessions. June 1
Rising Stars of Entomology Award Symposium This symposium will feature a selection of students near the end of their masters or doctoral programs to showcase their research with greater depth than the standard 10-minute student competition allows. Symposia for each program level will feature a five speakers, one from each section (two from P-IE). Additional information will be required, including an abstract, two-minute pitch video and CV. Winners will receive free membership and registration. Submissions not selected will be scheduled as part of the student competition 10-minute paper sessions. June 1
Poster Contributed (non-invited) scientific poster. Accepting virtual submissions for 2021. June 14
Student Competition Poster Scientific poster. When entering the competition, students become eligible to win prizes. Accepting virtual submissions for 2021. June 14
Infographic Infographics contain less text and more images than posters to make it a visual storytelling experience. Accepting virtual submissions for 2021. June 14
Student Competition Infographic Infographics contain less text and more images than posters to make it a visual storytelling experience. When entering the competition, students become eligible to win prizes. Accepting virtual submissions for 2021. June 14
Mini Workshops These one-hour sessions should be interactive and highly engaging. June 14
*A late fee of $175 will be charged for any Functions/Events/Meetings submitted after June 14.

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