Registration Policies for the 2018 Joint Annual Meeting (Entomology 2018)

  1. The preferred method of registering is online.
     
  2. Mail check payments to the below. All payments for 2018 may be in US Dollars or Canadian Dollars. Check payments must be received within 21-days of the online registration in-order to secure the advance rate.

    Entomological Society of America
    c/o Wells Fargo Bank
    Lockbox #758954
    Baltimore, MD 21275-8954
     
  3. Payment for all programs must reach ESA before the deadline listed below to ensure the correct amounts.
     
  4. In the case that you need to cancel – all cancellation requests should be made in writing to mem@entsoc.org or mailed to ESA, 3 Park Place, Suite 307, Annapolis, MD 21401. Below is the cancellation fees that may occur depending on the timeframe of a cancellation.

    Cancellations made by October 1, 2018 will receive a full refund.
    Cancellations between October 2, 2018 and October 19, 2018 will receive an 80% refund.
    No refunds will be made on any cancellations starting October 20, 2018.
     
  5. All refunds will be processed in the same form of payment that the registration was made (i.e. if the registration was paid by credit card, it would only be refunded to the card that purchased the registration.)
     
  6. No refunds will be made for on-site registrations.
     
  7. If insufficient tour enrollment causes a professional or destination tour to be cancelled, ESA will issue a full refund after the meeting closes. Tour registrants will be notified if a tour will be cancelled by September 24.
     
  8. Housing: Attendees are reminded that if they are cancelling their meeting registration they may need to cancel their housing as well. This is not done through ESA but should be handled directly with the housing vendor and/or hotel.
     
  9. Presentation: If you absolutely cannot make your presentation, please make every effort to find a replacement speaker. Nobody benefits from having gaps in the program. If you are absolutely unable to attend and cannot find a replacement, please notify the Program Co-Chairs.

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