Registration Policies for Entomology 2018

  1. The preferred method of registering is online. 
  2. Mail check payments to the below.  All payments must be in US Dollars.

    Entomological Society of America
    c/o Wells Fargo Bank
    Lockbox #758954
    Baltimore, MD 21275-8954
  3. Adherence to the meeting calendar will assure that your registration is processed in a timely manner.
  4. Payment for all programs must reach the Society before the deadline dates listed below to ensure the correct amounts.  
  5. In the case that you need to cancel – all cancellation requests should be made in writing to or mailed to ESA, 3 Park Place, Suite 307, Annapolis, MD 21401.  Below is the cancellation fees that may occur depending on the timeframe of a cancellation.

    Cancellations between now and October 1, 2018 will receive a full refund
    Cancellations between October 2, 2018 and October 19, 2018 will receive an 80% refund.
    No refunds will be made on any cancellations after October 19, 2018.   
  6. All refunds will be processed after the Annual Meeting.
  7. No refunds will be made for on-site registrations.
  8. All refunds will be processed in the same form of payment that the registration was made (i.e. if the registration was paid by credit card, it would only be refunded to the card that purchased the registration.)
  9. If insufficient tour enrollment causes a professional or destination tour to be cancelled, ESA will issue a full refund after the meeting closes.
  10. Housing: Attendees are reminded that if they are cancelling their meeting registration they may need to cancel their housing as well. This is not done through ESA, but should be handled directly with the housing vendor(s).    
  11. Presentation: If you absolutely cannot make your presentation, please make every effort to find a replacement speaker. Nobody benefits from having gaps in the program. If you are absolutely unable to attend and cannot find a replacement, please notify the Program Co-Chairs. 

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