Symposia Submission Criteria for Entomology 2021
Submission criteria vary by each program and/or Section. View the different submission criteria.
Submissions should reflect the meeting theme, Adapt. Advance. Transform. Organizers are encouraged to propose timely, thought-provoking, and appealing sessions that are inclusive and display the diversity of entomological science in terms of speaker locality, career path (research, education, industry, extension, government, etc.), and background (gender, ethnicity, career stage, etc.), and incorporate the meeting theme. For instance, consider how insects, our science, and scientists adapt to changing environments, advance biology or applied purpose, and transform, leading to biological or developmental success, technological advances, and new knowledge to enhance life and the environment.
Please bear in mind that the process for getting program symposia accepted is competitive, as the number of proposal submissions always exceeds the available slots by a wide margin. Organizers should strive to be creative, inventive, and thoughtful in creating session proposals that are engaging and forward-focused. Be sure to provide a comprehensive proposal that addresses the meeting theme to maximize your chances of earning a slot.
To be selected as a MUVE Symposium, symposia should:
- Relate broad aspects in medical, urban, and veterinary entomology.
- Include speakers from diverse backgrounds: under-represented populations, variety of stages in career, diverse taxa within MUVE umbrella, diversity of approaches.
- Reflect the general interest among MUVE members and include a combination of basic or applied research advances, policy, extension, or teaching topics.
- Have at least one organizer who is a member of the MUVE Section.
- As much as possible, symposium requests should include objectives, purpose, reflection of MUVE/ESA /Annual Meeting themes, probable speaker list with tentative titles, statement of diversity and inclusivity of the speakers and topics, and rationale/potential interest to MUVE members. Completeness of all of these areas is not necessary for selection, but will help make the symposium more competitive.
PBT Section symposia submissions should seek to maximize inclusion of the following criteria:
- At least one organizer is a member of the PBT section
- Anticipated magnitude and breath of impact
- Relationship to the annual meeting’s theme
- Relevance of scientific and technical content to PBT members.
- Timeliness of the topic relative to major research trends
- Confirmed list of speakers (not required for submission but will be weighted higher than concept-only submissions without any speaker confirmation.).
- Involvement of Early Career Professionals as organizers and or presenters.
- Evidence of ethnic, gender and cultural diversity among organizers and or presenters.
- Inter- Sectional relevance and fostering cross-sectional interactions.
The P-IE Governing Council will use the following guidelines to evaluate the submissions. High-ranking symposia not selected as Section Symposia may be recommended as Member Symposia.
- Successful symposia submissions should relate to the meeting’s theme, “Adapt. Advance. Transform.” Example topics include communication, policy, societal benefits from entomology, and others.
- We encourage organizers to be innovative, wildly creative, and thoughtful in proposing sessions that are engaging and visionary. Proposals that cover a diversity of topics, such as concepts, disciplines, ecosystems, taxa and others are highly encouraged.
- Proposals are strongly encouraged that include collaborations and feature speakers from a variety of backgrounds and geographic regions (including gender, ethnicity, career stage, and organization/affiliation), reflecting the diversity of our members. Submitters should indicate how they have made an effort to ensure their proposal is inclusive and representative of the diverse P-IE membership.
- Clearly define symposia objective(s), statement of purpose, speakers, and presentation topics.
- Symposia proposals must provide an indication of speaker confirmation, and not just an ‘idea list.’
- At least one organizer must be a member of the P-IE Section at the time of submission
The SysEB Governing Council will use the following guidelines to evaluate section symposia submissions. High-quality symposia not selected as Section Symposia may be recommended as Member Symposia.
- SysEB Section Symposia submissions should focus on broad topics and subjects across the diverse interests of SysEB Section membership as a whole. As such, submissions should include a detailed explanation of how their proposal will appeal to the broad interests of the Section. Submissions proposing topics that are taxon-focused may be submitted for consideration for Section Symposia but are typically better suited as Member Symposia.
- Proposals should reflect the diversity of SysEB Section membership. Proposals should indicate explicitly how the symposium is inclusive and representative of the Section (these may include diversity with respect to gender, career stage, underrepresented groups in science, background, and/or geographic region).
- Submissions on topics that are multidisciplinary in scope or are integrative/innovative in their approaches are encouraged.
- Symposia proposals should provide an indication of speaker confirmation (e.g. whether the speaker has been invited, confirmed, or just an “idea” of who may present).
- Symposia that incorporate the meeting theme "Adapt. Advance. Transform." are encouraged.
- One organizer should be a current member of SysEB.
Submissions to this program may cover a wide range of topics and subject matter and may be more narrowly focused than submissions to the above categories and feature a variety of topics of interest to members, provided that the proposal is well crafted.
Workshops are interactive educational sessions for attendees. Submissions focused on diversity, equity, inclusion and allyship, science communication – including social media effectiveness - and professional development are strongly encouraged and all should actively engage attendees.
recommendations from ESA’s Diversity & Inclusion Committee.
Have additional questions? Please visit our Frequently Asked Questions for Session Submissions.