Frequently Asked Questions for Submissions

Is there a limit on the number of presentations speakers may make at Entomology 2020?

Yes. Entomology 2020 presenters are limited to one oral presentation and one poster presentation. This includes contributed, student competition, and invited presentations part of symposia. Participants in Organized Meetings, Lunch and Learns, and Workshops are allowed an additional presentation.

Is there a limit on the number of submissions to the Student Competition taking place at Entomology 2020?

Yes. Students may only enter one presentation to the student competition.

I am interested in presenting an Infographic. Can you provide more information on what that entails?

Infographics were a new submission category beginning in 2019. Learn more about this program.

If I have been invited to present in a symposium or Organized Meeting, do I still need to submit my presentation and abstract online?

No. If you have been invited to present in a symposium or an Organized Meeting, you should not submit your presentation online. Please email your presentation title and abstract to your symposium organizer directly.

I am considering a 10-minute presentation. How long will I have to present and answer questions?

Presenters should plan to speak for 8 minutes leaving 2 minutes for questions (10 minutes total). Student competition participants will be judged by their ability to effectively manage time and answer questions, so be sure to plan accordingly.

How do I know if my submission is complete?

Your submission is considered complete once the all of the required information has been entered and you select the Submit button. You will receive an automatically generated email confirming your submission details. Please note that if you are submitting a virtual poster (e-Poster) or student competition virtual poster (e-Poster), payment must be received by ESA before you may finalize your submission.

If I start my submission and have to exit out before it is completed, can I pick-up where I left off?

Yes. You may login back into the submission portal anytime between now and the submission deadline to update or complete your submission. 

Once I have completed by submission, will I be able to make any edits/changes?

Yes. You will be able to access your submission through the submission portal and make any edits/changes necessary until the submission site closes on May 15, 2020. Virtual poster (e-Poster) presenters will be able to make changes until the submission site closes on July, 31, 2020.

Are abstracts required for submissions?

Yes. Abstracts are required for all submitted presentations and should be no longer than 250 words.

What are the guidelines for preparing an abstract?

Abstracts should be no more than 250 words in length and written in English. Do not include titles, authors, or addresses in the text of the abstract. Use scientific names for species and taxonomic groups.

Will I be able to edit my abstract after the deadline?

Yes. After the deadline has passed and the Program Committee has reviewed all submissions, presenters will receive an email with a link to access their abstract and make any necessary edits. Abstracts may be edited through October 16, 2020.

Will I be able to edit any other information after the deadline?

Yes. After the deadline has passed and the Program Committee has reviewed all submissions, presenters will receive an email with a link to access their submission and make any necessary edits. Presenters will also be able to edit the list of authors on their presentation through July 15, 2020. Please note that titles may not be edited after the May 15 deadline.

How do I know if I am submitting to the student competition?

After you login to the Entomology 2020 submission portal, select "Click here to begin a new submission." After you enter your presentation title, select your preferred Student Competition program (i.e. Student Competition 10-minute Papers, Student Competition Posters, etc) from the dropdown list. 

If you have already submitted your presentation but are unsure whether you submitted to the correct category, please refer to your submission confirmation email or select "Preview Submission" in your submission portal. Both items will state the name of the program to which you submitted. If you did not submit to the student competition but intended to, please contact Becky Anthony by May 31, 2020 to have your submission moved to the appropriate category.

When will I find out whether my submission has been accepted?

Acceptance notifications will be sent by ESA staff by mid-July of this year.

When do submissions for virtual posters (e-Posters) open?

Submissions will open for regular and student competition virtual posters (e-Posters) on June 3, 2020. 

Who can submit a virtual poster (e-Poster) presentation?

Anyone not already presenting a poster at the Annual Meeting is eligible to submit a virtual poster (e-Poster).

I missed the regular paper and poster submission deadline, can I submit a virtual poster (e-Poster)?

Yes, as long as you are not already presenting a poster at the Annual Meeting, you are welcome to submit a virtual poster (e-Poster).

If I submit a virtual poster (e-Poster), do I still have to register for the meeting?

Yes and no. Virtual poster (e-Poster) presenters unable to attend the Annual Meeting in person are not required to register for the meeting. However, virtual poster (e-Poster) presenters who plan to attend in person, will be required to register for the meeting.

How do I know if my virtual poster (e-Poster) submission is complete?

Your submission is considered complete once the all of the required information has been entered and you select the Submit button. You will receive an automatically generated email confirming your submission details. Please note that payment must be received by ESA before you may finalize your submission.

How much does it cost to submit a virtual poster (e-Poster)?

The submission fee for a virtual poster (e-Poster) is $175 USD. Student virtual posters (e-Posters) are $75. Payment may be made online by credit card during the submission process.

When will I be able to upload my virtual poster (e-Poster)?

In early fall 2020, ESA staff will send notification to all virtual poster (e-Poster) presenters with instructions on how to upload virtual poster (e-Poster). View the Sample Virtual Poster (e-Poster) template.

Is funding available for presenters?

Yes and no. There is limited funding available for invited speakers presenting in symposia. Symposia organizers have been provided with instructions on how to request funding for eligible speakers. However, funding is not available for presenters of submitted presentations.

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