Frequently Asked Questions for Submissions
Yes. Entomology 2019 presenters are limited to one oral presentation and one poster presentation. This includes contributed, student competition, and invited presentations part of symposia. Participants in Organized Meetings, Lunch and Learns, Workshops, and 3-Minute Presentations will be allowed an additional oral presentation. Participants in the new Infographics category may also present a traditional poster.
Is there a limit on the number of submissions to the Student Competition taking place at Entomology 2019?
Yes. Students may not enter both the Student 10-Minute Paper and Student Poster competition. Nor can they enter both the Student 3-Minute Presentation and Student 10-Minute Paper competitions. However, students may enter both the Student 3-Minute Presentation and Student Poster competition. Students competing in the new Infographics category may also present in any other student competition category.
I am interested in presenting an Infographic. Can you provide more information on what that entails?
Infographics are a new submission category for Entomology 2019. Learn more about this new program.
You will need to begin a Poster or Student Poster Competition submission. On the first page of the submission, you will be asked whether you want to present an Infographic. Select "Yes, I want to present an Infographic." This will ensure you are in the Infographics submission category. If you are unsure what you selected, please contact ESA's Program & Meetings Manager, Becky Anthony.
If I have been invited to present in a symposium or Organized Meeting, do I still need to submit my presentation and abstract online?
No. If you have been invited to present in a symposium or an Organized Meeting, you should not submit your presentation or abstract online. Please email your presentation title and abstract to your symposium organizer directly.
Presenters should plan to speak for 8 minutes leaving 2 minutes for questions (10 minutes total). Student competition participants will be judged by their ability to effectively manage time and answer questions, so be sure to plan accordingly.
Your submission is considered complete once the submission application has been filled out in its entirety and you have received the confirmation email from Confex. If you are submitting a virtual poster or student competition virtual poster, your submission is considered completed once the submission application has been filled out in its entirety and payment has been received by ESA.
If I start my submission and have to exit out before it is completed, can I pick-up where I left off?
Yes. Once you begin your submission, you will receive an email from Confex with instructions on how to log back into your submission. You can also enter your submission ID and password here: https://esa.confex.com/esa/2019/cfp.cgi
Yes. You will be able to access your submission and make any edits/changes necessary until the submission site closes on May 24, 2019. You will be able to log back into your submission by using the link provided in the submission initiation email from Confex. You can also enter your submission ID and password here: https://esa.confex.com/esa/2019/cfp.cgi
Virtual poster presenters will be able to make changes until the submission site closes on July, 31, 2019.
Yes. Abstracts are required for all submitted presentations including 10-Minute Paper, Poster, Virtual Poster, and student competition presentations. Invited presentations part of symposia or Organized Meetings are not required to submit abstracts, but they are strongly encouraged. Presenters submitting to the 3-Minute Presentation and Student Competition 3-Minute Presentation categories are not required to provide abstracts.
Abstracts should be no more than 250 words in length and written in English. Do not include titles, authors, or addresses in the text of the abstract. Use scientific names for species and taxonomic groups.
Yes. After the deadline has passed, all presenters will receive an email with a link to access their abstract and make any necessary edits. Abstracts may be edited through October 18, 2019.
Yes. Presenters will also be able to edit the list of authors on their presentation through July 15, 2019. Please note that titles may not be edited after the May 24 deadline.
Use the submission links with student competition in the title on the Entomology 2019 Submissions page. Submitting through these links will ensure your entry into the student competition.
If you have already submitted your presentation but are unsure whether you submitted to the correct category, please refer to your submission confirmation email. It will state the name of the program you submitted to in the first line. If you did not submit to the student competition but intended to, please contact Becky Anthony by May 31, 2019 to have your submission moved to the appropriate category.
Acceptance notifications will be sent by ESA staff by mid-July of this year.
Submission will open for regular and student competition virtual posters on June 3, 2019.
Anyone not already presenting a poster at the Annual Meeting is eligible to submit a virtual poster.
Yes, as long as you are not already presenting a poster at the Annual Meeting, you are welcome to submit a virtual poster.
Yes and no. Virtual poster presenters unable to attend the Annual Meeting in person are not required to register for the meeting. However, virtual poster presenters who plan to attend in person, will be required to register for the meeting.
Your submission is considered complete once the submission application has been filled out in its entirety and payment has been received by ESA.
The submission fee for a virtual poster is $175 USD. Student virtual posters are $75. Payment may be made online by credit card during the submission process.
In early fall 2019, ESA staff will send notification to all virtual poster presenters with instructions on how to upload your PDF virtual poster. View the Sample Virtual Poster template.
Yes and no. There is limited funding available for invited speakers presenting in symposia. Symposia organizers have been provided with instructions on how to request funding for eligible speakers. However, funding is not available for presenters of submitted presentations.