2022 Branch Meetings and COVID-19 Safety Planning

In order to create a safe environment for in-person networking and collaboration, Branch Meeting attendees will be required to share either their immunization or testing status prior to entering the Branch Meeting locations. Details for a third-party app will be provided prior to the start of the meetings.

Requirements for All In-Person Attendees:
ESA encourages all Branch Meeting attendees to be fully vaccinated. Only those that are fully vaccinated or provide a recent valid negative test for COVID-19 will be admitted to the Branch Meeting locations. 

  • Attendees will be asked to provide “COVID-19 vaccine validation” details to a secure, third-party provided in advance of the Branch Meeting. Detailed information about how to provide COVID-19 vaccine validation will be provided in early 2022.
  • Attendees who do not wish to provide this information or who have not been fully vaccinated will be required to provide a COVID-19 negative test result taken within 72 hours of arrival to the Branch Meeting. An approved list of national suppliers will be provided for testing.

Face Covering Policy:
In accordance with updated health and safety guidelines from the Centers of Disease Control and Prevention, all individuals are required to wear face coverings in all indoor locations, regardless of vaccination status.

Our expectation is that we will all practice protocols that reflect this “spirit of respect and care” for our community throughout the event. We will continue to actively monitor local, state, and federal guidelines and we may further adjust our well-being protocols if local conditions change as we get closer to the event. 

Below are additional location-specific guidelines:

Eastern Branch, February 19-21, Philadelphia, PA

There are no additional guidelines at this time.

North Central Branch, March 20-23, Minneapolis, MN

There are no additional guidelines at this time.

Southeastern Branch, March 26-30, San Juan, PR

All travelers to Puerto Rico are required to fill out a Travel Declaration Form on the Puerto Rico Health Department’s online portal which produces a QR code to proceed. Both international/not vaccinated travelers must also upload a negative PCR molecular or antigen COVID-19 test result to the portal. Fully vaccinated travelers entering on domestic flights are permitted to upload their vaccination card instead of a negative test.

Additional travel guidelines and restrictions are available on the Puerto Rice Travel Safe website.

All hotel guests will be required to provide physical proof of vaccination or a negative PCR molecular test at the time of check-in. 

Pacific Branch, April 10-13, Waikoloa Beach, HI

Travelers entering the state from the U.S. and its Territories who have been fully vaccinated in the United States (including its Territories) may bypass quarantine without a pre-travel test. The vaccination record document must be uploaded to Safe Travels and printed out prior to departure and the traveler must have a hard copy in hand when arriving in Hawaiʻi. The State of Hawai‘i will also accept vaccine records that are digitally validated by Digital Health Pass Partners (AZOVA, CLEAR and CommonPass). Travelers who use one of the State’s partners to link their digitally validated vaccine records with Safe Travels may enjoy expedited processing at the airport (no secondary visual inspection of paper vaccine records). Travelers who were fully vaccinated in Hawai‘i are already eligible for this exception. The pre-travel testing program remains available for all travelers NOT vaccinated in the United States.

Additional travel guidelines and restrictions are available on the State of Hawai’I COVID-19 Portal.

Southwestern Branch, April 18-20, Fort Worth, TX

There are no additional guidelines at this time.

(updated October 4, 2021)

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