ECP Outreach and Public Engagement Award

This award honors a student transition or early professional working within the field of entomology who has demonstrated excellence, leadership, and creativity in outreach and public engagement.  

submit an ECP Outreach and Public Engagement Award nomination

 View the list of frequently asked questions for all ECP Awards.
For questions about this award, email awards@entsoc.org

see the full list of winners

Deadline

Nomination packages must be received by ESA headquarters by June 1.

submit an ECP Outreach and Public Engagement Award nomination

 

Honor Bestowed

The recipient will receive complimentary registration to the ESA Annual Meeting, $1,000 cash, and an award plaque, and a runner-up will receive acknowledgement for Honorable Mention.

Eligibility

The nominee must be a current ESA Student Transition or Early Professional (ECP) member, who is no more than five years from earning their terminal degree (B.S., M.S. or Ph.D.) working within the field of entomology. A Student member who has recently graduated in the year of nomination is considered a Student member through the end of the calendar year and therefore does not qualify for this award. The nominee may belong to any area of entomology, but must be practicing entomology.

Nomination Requirements

Nominations can be made by anyone.  Please note there is a maximum of two self-nominations allowed per year. All nominators and nominees will be required to sign the professional conduct disclosure form. Nomination packages for this award must include:

  1. CV-Related Items - Nominators must provide a CV which includes the below sections.  For a full listing of what should be included in each of the sections click here.
    • Section 1 - Background Information
    • Section 4 - Extension/Outreach
    • Section 5 - Service
  2. Other Items -
    • A nomination letter describing the work on which the nomination is based
    • Outreach statement written by the nominee, no longer than two pages
    • Two letters of recommendation that evaluate and appraise the nominee's accomplishments, placing special emphasis on the work to be recognized by the award*

*Anonymous Letter of Support: Follow the below instructions to submit an anonymous letter. This method should only be used if the individual writing the letter does not want the nominator to see the letter.

  1. Once the award application has been initiated, contact awards@entsoc.org with the Award Nomination ID # (found at the top left-hand corner of the nomination submission page), Nominee name and the letter in PDF format.
  2. Once the letter has been uploaded by the ESA Awards Administrator, the nominator will receive an email notification.
  3. Please note, ESA is not responsible for individuals that do not contact the awards administration by the deadline date. It is up to the nominator to make sure that the individuals email the letter(s) by the deadline date. If an anonymous letter is not received by the deadline this will impact the score of the nominee.

Judging Criteria and Notification

Nominees will be judged using the following criteria by the ECP Outreach and Public Engagement Award Judging Panel for a total of 100 points:

1. Contributions to the Field of Entomology (90 points total)

  • Quality and quantity of contributions (e.g. Number and diversity of people reached, number of outreach programs, type of program(s)) (25)
  • Originality and creativity used to achieve the contributions (25)
  • Scope and breadth of relevance of the contributions to science and society (25)
  • Letters of support (15)

2. Supporting Information (10 points total)

  • Participation and leadership in professional societies (10)


Notification
The awards administrator will notify all candidates and their nominators with the results of their nomination approximately two months after the nomination submission deadline. 

Renomination

Any candidate nominated but not selected may be renominated no more than two times within the two-year period after his or her initial submission. Nomination packages will be retained for two years by the awards administrator. Nominators must send a letter of renomination to the awards administrator by the nomination deadline. Previously submitted documentation will be used for the evaluation process unless the nominator submits new or updated documents. The renomination email must contain this additional documentation. New or updated documents must follow the electronic submission requirements noted above.

Electronic Submission Requirements

All nomination packages must be submitted electronically according to the following specifications:

Page Limits

  • Page Limits – The entire nomination package must not exceed 20 pages total. This include letters of nomination or recommendation and publication lists. This includes anonymous letters of support sent to ESA separately, please factor in these letters into the package length. Packages over 20 pages will not be considered.
  • Letters of nomination must be included in the electronic package, letter of recommendation may be included in the package or submitted *anonymously via e-mail electronically to awards@entsoc.org. Printed letters will not be accepted.

File Specifications

  • Only the following file formats will be accepted: PDF, TIF graphic files, or JPG graphic files. Please make sure scanned images can be clearly read on a computer screen.
  • Font size for text may not be smaller than 10 point.
  • The nomination site requires a single nomination packet via one PDF file. If you do not have software to merge the documents, please send all of your files to awards@entsoc.org for assistance.

Submission Methods

Nomination packages must be submitted online via the ECP Outreach and Public Engagement Award nominatin site . This method eliminates problems associated with e-mailing large files.

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