Kirby L. Hays Memorial Award

The Kirby L. Hays Memorial Award is sponsored by ESA-SEB. One award is given each year to an outstanding M.S. student. The recipient is recognized with a $200 cash award and a plaque at the annual Branch meeting. 

Nomination Requirements
Evaluation Procedure
Previous Winners
Submit a Nomination


The nominee must be a current ESA-SEB student member and have demonstrated excellence in their graduate program, e.g. scholarship, research, teaching, presentations, awards, and extracurricular activities. The student must be pursuing a M.S. degree with a major in entomology or not have graduated more than one year prior to presentation of the award at the annual Branch meeting. Application for student or regular ESA membership must have been made prior to January 1 of the year the award is granted. An active member returning for graduate study is not eligible. 

Nomination Requirements

Each entomology or related department or sub-department in the Branch area can nominate one eligible student who is enrolled in an M.S. program and majoring in entomology. Nominations with supporting information are sent to the ESA-SEB Student Awards Committee Chair. The ESA-SEB deadline for nominations is September 1.

Nominations must be accompanied by the following information: 

  1. Cover page with the year and name, address, telephone number, and email address of nominee. 
  2. Letter of nomination from the department or sub-department administrator or major advisor. 
  3. Curriculum Vita including the following information:
    • Name, address, telephone number, email address. 
    • Education beginning with the undergraduate institution, including dates, degrees, institution granting degree, thesis title, graduate advisor's name, and GPA (0-4 scale). Include official transcripts of graduate records (student copies permitted). 
    • Relevant employment with a listing of positions held with a brief summary of responsibilities. 
    • Research and Extension experience not part of degree requirements and not indicated by publications. 
    • Teaching experience, including courses taught or teaching assistance. Provide a brief summary of responsibilities. 
    • Research support, including internships, fellowships, funded competitive grants, and cooperative agreements. Include source, amount, and duration of support. Briefly describe contribution. 
    • Refereed publications in chronological order, including only those published or in press. Papers in press require a copy of the acceptance correspondence. Briefly describe contribution to each publication and provide a description of a publication considered to be the nominee’s major contribution to entomology. Do not include papers in preparation or submitted. 
    • Non-refereed publications in chronological order, including only those published or in press. Papers in press require a copy of the acceptance correspondence. Briefly describe contribution to each publication. 
    • Presentations at professional meetings, including title, authorship, meeting, type of presentation, e.g., moderator, invited or submitted speaker, length of session, poster presentation, workshop, or symposium. Briefly describe contribution to each presentation. 
    • Other presentations, including title, authorship, meeting, and type of presentation. Briefly describe contribution to each presentation. 
    • Professional society memberships, including offices held and contributions. 
    • Professional activities, e.g., advisory committees, working groups. 
    • University, college or departmental committees. 
    • Honors and awards, academic, professional, research, or service.
    • Thesis and dissertation research abstracts, limited to two pages. 
    • Letters of recommendation limited to a maximum of four, one from a graduate faculty member familiar with the student’s work and another from a fellow graduate student. Other letters may be from appropriate references, e.g., graduate faculty members, industry cooperators, or a graduate student or technician under the student’s supervision. Letters should evaluate the student’s scholastic achievements and contributions to their institution, research field, and the science of entomology. 

Evaluation Procedure

Members of the Student Awards Committee shall evaluate individually nominees for the Kirby L. Hays Memorial Award by the deadline. Each committee member submits a ranked list of evaluations to the committee chair. If there is no clear awardee, the two top-ranked nominees, as averaged from the committee member lists, will be reevaluated. Chair determines the awardee and sends the required information to ESA-SEB Program Chair and Secretary-Treasurer. 

Previous Winners

View the list of those who have previously received this award.


Nomination packets must be submitted by September 1. 

Submit a Nomination

An electronic copy of the nomination package must be submitted to the ESA-SEB Student Awards Committee Chair by September 1.

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