Proposed Changes to the Southeastern Branch Constitution & Bylaws

During the final business meeting of our 2021 meeting, we will be discussing and voting on the following proposed changes to our bylaws. These will require a positive vote of at least 2/3 at the business meeting in order for the proposed amendments to be forwarded to the full membership for voting. Please review the proposed changes in advance of the meeting so that we can act on the proposed amendments at the meeting. If you have any questions, please contact SEB President, John Adamczyk or Secretary-Treasurer, Amanda Hodges.

View the current constitution and bylaws


Proposed Changes to the SEB Constitution

Amendment #1 - Article II, Section 1

Current Text: Section 1. Classes of membership shall be the same as in the Entomological Society of America, namely Active, Honorary, Emeritus, Student and Youth. 

Proposed Text: Section 1. Classes of membership shall be the same as in the Entomological Society of America.

Rationale for the amendment: Removing the membership categories because they do not need to be specified here. 

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #2 - Article III, Section 3

Current Text:  Section 3. The Secretary-Treasurer shall serve for three years, commencing with the close of the next annual Final Business Meeting following election.

Proposed Text:  Section 3. The Secretary-Treasurer shall serve for three years, commencing with the close of the Final Business Meeting following election.

Rationale for the amendment: This change related to the proposal to remove the Secretary-Treasurer Elect position and move the management of the finances to ESA HQ. The Secretary-Treasurer would then still participate in the audit of SEB finances.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #3 - Article V, Section 1

Current Text: Section 1. The membership of the Branch may be arranged into sections comparable to those of the Entomological Society of America.

Proposed Text: Section 1. The membership of the Branch is arranged within the sections of ESA.

Rationale for the amendment: Sections are defined by the ESA and the branches technically do not have authority of sections or the arrangement of members within sections.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #4 - Article VI, Section 1

Current Text:

Section 1. Dates and locations of annual meetings shall be selected three years in advance by members present at the appropriate annual meeting. In the event circumstances prevent holding the meeting at the selected location or if a decision is not reached at the annual meeting as to the time and place for the next annual meeting, the Executive Committee shall have the authority to select a location and date.

Proposed Text:

Section 1. It is recommended that dates and locations of annual meetings shall be selected three years in advance by members present at the appropriate annual meeting and by the Meeting Time and Location Committee.

Rationale for the amendment: The occurrence of the 2020 pandemic has created some challenges for meeting planning and reimbursements during 2020 and 2021 annual meeting planning. It may not always be the best financial option for the SEB to sign long-term hotel contracts (three years out), and each Executive Committee should provide the best leadership options provided ongoing pandemic or other travel restrictions that may prevent in-person gatherings.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #5 - Article VI, Section 4

Current Text: Section 4. Thirty-five members shall constitute a quorum at annual Branch Preliminary and Final Business Meetings and four members a quorum at the Executive Committee Meetings for transaction of business.

Proposed Text:  Section 4. Annual Branch Preliminary and Final Business Meetings shall occur. Thirty-five members shall constitute a quorum at the Final Meeting and four members a quorum at Executive Committee Meetings for transaction of business.

Rationale for the amendment: Membership-wide business does not typically occur at preliminary meetings for the SEB. During the unusual events of 2020 with the pandemic, it was necessary to have only one membership-wide final virtual business meeting. A quorum was reached at this virtual business meeting to accomplish SEB business.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #6 - Article VII, Section 1

Current Text:

Section 1. Standing Committees shall be: Auditing; Archives; Board Certification; Education; Linnaean Games; Local Arrangements (including Associate's Program); Meeting Location and Time (two Committees as defined in the By‑Laws); Member Awards; Membership; Nominating; Program; Public Relations; Resolutions; Student Affairs; and Student Awards. Appointment to Committee membership and Committee responsibilities shall be as outlined in the By‑Laws.

Proposed Text:

Section 1. Standing Committees shall be: Archives; Board Certification; Education; Entomology Games; Local Arrangements (including Associate's Program); Meeting Location and Time (two Committees as defined in the By‑Laws); Member Awards; Nominating; Program; Public Relations; Resolutions; Student Affairs; and Student Awards. Appointment to Committee membership and Committee responsibilities shall be as outlined in the By‑Laws.

Rationale for the amendment: Suggest removal of the Auditing committee as this committee has been difficult to fill and we are proposing moving ESA finances to HQ.  Investments are already managed by HQ and meeting revenues are already collected by HQ.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #7 - Article VII, Section 2

Current Text: Section 2. Members of all Standing Committees shall be members of the Branch, except that non- members may serve on the Associate's Program Committee.

Proposed Text: Section 2. Members of all Standing Committees shall be members of the Branch.

Rationale for the amendment: The Associate’s Program Committee has not been active and generally falls under Local Arrangements. If/when an Associate’s Program does exist, a member of the Branch is still involved in overall communications and oversight. The wording here is extraneous.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #8 - Article VIII, Section 1-2

Current Text:

Section 1. There shall be no membership dues.
Section 2. A registration fee may be charged of all persons attending the regular sessions of the annual meeting. The amount of the registration fee shall be established by the Executive Committee.

Proposed Text:

Removal of Section 1, and Section 2 becomes Section 1. “Section 1. A registration fee may be charged of all persons attending the regular sessions of the annual meeting. The amount of the registration fee shall be established by the Executive Committee.”

Rationale for the amendment: Membership dues are applicable at the national but not Branch level.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #9 - Article X, Section 1-5

Current Text:

Section 1. Proposals to amend this Constitution may be submitted to the President in the form of a resolution at any time during the year provided they are signed by five or more members of the Branch. The President shall promptly refer each proposal to the Executive Committee for consideration. 

Section 2. Following arrival at a consensus, the Executive Committee shall forward each proposed amendment, along with its recommendation for approval or disapproval to be printed and distributed to the members of the Branch with the "Call for Papers" for the next annual meeting. The proposed amendments shall be placed on the agenda for the Final Business Meeting. 

Section 3. At the Final Business Meeting, the President or his/her designee shall read the proposed amendment(s) and state the question of its/their adoption. The question to adopt shall be debatable, but no motion to amend shall be in order which is outside the scope of the proposed amendment(s) to the Constitution. If two‑thirds or more of the members present and voting favor the proposed amendment(s) to the Constitution, it/they shall be submitted to the members of the Branch for approval by ballot as provided in Section 4; otherwise it/they shall not be adopted. 

Section 4. Proposed amendments to the Constitution which have been approved in accordance with Section 3 by members present and voting at the Final Business Meeting shall be distributed in ballot form to the members of the Branch no later than the mailing containing the annual meeting program and the ballot for election of officers. 

Section 5. Results of the ballots shall be delivered to the Secretary-Treasurer no later than seven days prior to the date of the next annual Preliminary Business Meeting and shall be announced at the Final Business Meeting. If two-thirds or more of the ballots favor the proposed amendment(s), it/they shall be adopted; otherwise it/they shall not be adopted.

Proposed Text:

Removal of Sections 1-5 and replace with “Section 1. This Constitution may be amended by a two-thirds vote of the responding members, provided that notice of the proposed changes shall have been sent to each active member at least one month before the date of the vote.”

Rationale for the amendment: The current process for constitution amendment is cumbersome and needs to be modernized.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Proposed Changes to the SEB Bylaws

Amendment #1 - Article II, Section 4

Current Text:

Section 4. The Secretary‑Treasurer shall serve as business officer for the Branch, keeping the accounts and records of the Branch. He/she will be responsible for the distribution to the Branch membership of the "Call for Papers", pre‑registration information, programs, ballots, and any other materials necessary to the business of the Branch; be in charge of pre‑registration and on‑site registration for the annual meeting; and report annually to the membership of the Branch the fiscal status of the Branch, having all accounts audited at the annual meeting by a Committee appointed by the President. He/she shall prepare an annual Branch budget for consideration first by the Executive Committee and finally by the membership at the Final Business Meeting. He/she shall furnish a suitable fidelity bond, the premium for which will be paid by the Branch; and may receive remuneration for personal expenses incurred in pre meeting site visits and while attending Branch meetings, subject to approval of the President. Eligibility of the incumbent for re‑election shall be limited to a second term. The election of the Secretary‑Treasurer shall take place one year in advance of the date he/she takes office. The successful candidate shall be designated Secretary‑Treasurer‑Elect during the year following election.

Proposed Text:

Section 4. The Secretary-Treasurer shall serve as the communications and business officer for the Branch. SEB finances will be maintained by ESA HQ staff; however, the SEB Secretary-Treasurer will routinely communicate with ESA HQ staff and report financial business information back to the Executive committee and Branch. The SEB Secretary-Treasurer will be responsible for reporting annually at the Final Business Meeting. The audit of the Branch accounts will occur through ESA at the national level. The Secretary-Treasurer prepares an annual Branch budget for consideration. He/she may receive reimbursement for personal expenses accrued during meeting site visits. The term limit is 3 years with an option for a second term re-election only.

Rationale for the amendment: Most financial resources of the Branch in terms of the investment accounts are managed by ESA HQ. ESA HQ also collects meeting registration and as of 2018, sponsorship revenue online. Separate Branch bank accounts currently create an unnecessary redundancy for the organization. Improved opportunities to recruit Secretary-Treasurer candidates are also anticipated by eliminating the requirement to manage a checking and savings account on behalf of the Branch.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #2 - Article II, Section 7

Current Text:

Section 7. The Officers and the Members‑at‑Large to the Executive Committee shall be elected by ballot which shall be made available no later than 60 days prior to the annual meeting, except for the ballot to elect the Representative to the Governing Board. The results of ballots cast by the membership shall be delivered to the Secretary‑ Treasurer seven days prior to the date of the Preliminary Business Meeting during the annual Branch meeting. Election results are to be reported to the membership at the final business meeting. If two or more nominations are made for an office, the person receiving a plurality of ballots cast for the office shall be declared elected. If there is a tie for the most votes, members of the Executive Committee shall resolve the tie in a second vote. All newly‑elected individuals, except the Representative to the Governing Board, the Branch Representative to the Certification Board and the Secretary‑Treasurer, shall take office at the close of the meeting following election. The Secretary‑Treasurer shall take office at the close of the annual Branch meeting one year following his/her election. The Representative to the Governing Board and Branch Representative to the Certification Board shall be elected by ballot at the time of the election for President‑Elect Entomological Society of America and shall take office at the close of the subsequent annual meeting of the Entomological Society of America.

Proposed Text:

Section 7. The Officers and the Members‑at‑Large to the Executive Committee shall be elected by ballot which shall be made available no later than 60 days prior to the annual meeting, except for the ballot to elect the Representative to the Governing Board. The results of ballots cast by the membership shall be delivered to the Secretary‑ Treasurer at least seven days prior to the date of the Preliminary Business Meeting during the annual Branch meeting. Election results are to be reported to the membership no later than the final business meeting. If two or more nominations are made for an office, the person receiving a plurality of ballots cast for the office shall be declared elected. If there is a tie for the most votes, members of the Executive Committee shall resolve the tie in a second vote. All newly‑elected individuals, except the Representative to the Governing Board shall take office at the close of the meeting following election. The Representative to the Governing Board shall be elected by ballot at the time of the election for Vice President‑Elect of the Entomological Society of America and shall take office at the close of the subsequent annual meeting of the Entomological Society of America.

Rationale for the amendment: Winners can potentially be announced prior to the final business meeting and be prepared to take office. With the proposed changes in the Secretary-Treasurer position, there is not a need for a Secretary-Treasurer elect position.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #3 - Article II, Section 8

Current Text:

Section 8. The terms of office of the Representative to the Governing Board and of the Secretary Treasurer shall be so arranged that they do not terminate in the same year. The three‑year terms of service of the Members‑at‑Large to the Executive Committee shall be so arranged that one position terminates each year.

Proposed Text:

Section 8. The three‑year terms of service of the Members‑at‑Large to the Executive Committee shall be so arranged that one position terminates each year.

Rationale for the amendment: Removal of the first sentence that was extraneous and unnecessary.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #4 - Article III, Section 2

Current Text:

Section 2. The Nominating Committee shall consist of six members with two each representing federal; state (including Universities and Colleges); and industry‑employed members and shall be appointed by the President with approval of the Executive Committee. The Committee shall present to the Branch at the time of the preliminary business meeting the slate of nominees which were included on the ballot, consisting of two members for each office. The membership shall be invited to make nomination suggestions to the Nominating Committee for any of the offices and for Members‑at‑Large to the Executive Committee for placement on the ballot the following year. In the case of nomination suggestions, consent by the nominee will be required prior to inclusion of his/her name on the ballot. The Nominating Committee shall also count any ballots for Constitutional Amendments.

Proposed Text:

Section 2. The Nominating Committee shall consist of six members with two each representing federal; state (including Universities and Colleges); and industry‑employed members and shall be appointed by the President with approval of the Executive Committee. The Committee shall present to the Branch at the time of the preliminary business meeting the slate of nominees which were included on the ballot, consisting of two members for each office. The membership shall be invited to make nomination suggestions to the Nominating Committee for any of the offices and for Members‑at‑Large to the Executive Committee for placement on the ballot the following year. In the case of nomination suggestions, consent by the nominee will be required prior to inclusion of his/her name on the ballot.

Rationale for the amendment: Updating language and removal of last line. Electronic voting is primarily occurring at the moment and none of the committees are manually counting votes.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #5-6 - Article III, Sections 3-15

Current Text:

Section 3. The Auditing Committee shall consist of three members appointed by the President. 
This committee shall audit the financial records of the Secretary‑Treasurer at the time of the annual meeting. The Chair shall submit a written report for acceptance by Branch membership at the final business meeting. 

Section 4. The Resolutions Committee shall consist of three members appointed by the President. This committee shall solicit suggestions for resolutions from the membership. Those approved by the Committee shall be posted at least twenty four hours prior to the final business meeting at which time they will be presented by the Chair of the Committee for adoption by the Branch membership. 

Section 5. The Membership Committee shall consist of one member from each state and one member from outside the continental limits of the U.S., each appointed by the President. Appointments, including the Chair, shall be for a three‑year term. Terms shall be arranged such that no more than four members are appointed in any one year. The Chair shall serve as a member of the Entomological Society of America Committee on Membership. The Branch Committee shall actively solicit new members for the Branch, and new members and sustaining associates for the Entomological Society of America. The Chair shall submit a written report at the final business meeting indicating the number of new members and shall review current Branch membership by State. 

Section 6. The Public Relations Committee shall consist of three members appointed by the President. This Committee shall encourage a wider distribution of entomological information to the public through newspaper, radio, television, and other media. They shall be responsible for fully publicizing the annual meeting. The Chair shall submit a written report at the final business meeting outlining accomplishments for the current year. 

Section 7. The Program Committee shall consist of six members appointed by the President. This committee shall poll the membership for program suggestions and shall deliver the completed program to the Secretary‑Treasurer or to the printer designated by the Secretary‑Treasurer in sufficient time so that members receive the program not less than five weeks prior to the annual meeting. The Program Committee should, to the extent practical, develop a program which represents the broad range of entomological endeavors throughout the Branch and shall solicit presentations to that end. The Committee may also encourage presentations by a few selected speakers from areas outside the Branch. The chair shall submit a written report at the final business meeting summarizing programming for the past year and shall serve as an Ex‑Officio member of the subsequent Program Committee. 

Section 8. The Local Arrangements Committee for the meeting to be held in the next calendar year shall be composed of a minimum of six members and shall be designated from the Meeting Location and Time Committee that has been making arrangements for that meeting the previous two years. This Committee shall make all arrangements for the annual meeting the following year, including hotel and meeting room reservations, assist with on‑site registration, be responsible for movie and slide projection or other audio‑visual equipment and supervise a banquet, luncheon and/or Associate's Program if such activities are desired by the membership. The Chair shall, with the approval of the President, select the remaining members of this committee. The Chair shall also appoint, with the President's approval, the Associate's Program Committee, designating its Chair. The Chair shall submit a written report at the final business meeting summarizing Committee activity. 

Section 9. The two Meeting Location and Time Committees shall each consist of at least three members. The Chair of each Committee shall be appointed by the President after the final business meeting when a city in which to hold the annual meeting three years hence has been selected. The Chair of the latest Committee established shall select, with the approval of the 
President, at least two other members from the area of the meeting site to serve on the 
Committee. The Secretary‑Treasurer shall serve as an Ex‑Officio member of each Committee. A year designation shall be added to the Committee name to designate the annual meeting for which it is responsible. The duties of the committee for the first year shall be to investigate possible meeting facilities in the city chosen for the annual meeting three years hence and to report its recommendations to the Executive Committee for action. The second year, this Committee shall negotiate a contract for the meeting facilities, choose meeting dates and report its arrangements to the Executive Committee for action. The Meeting Location and Time Committee shall function for two consecutive years after which it shall become the Local Arrangements Committee for the meeting for which it has been planning. 

Section 10. The Member Awards Committee and the Student Awards Committee shall each be composed of six members appointed by the President. These Committees shall, when requested, establish selection guidelines and solicit nominees for awards to be granted by the Branch and/or the Entomological Society of America. Recipients for Branch awards will be selected by this Committee. Nominees for national awards shall be forwarded to the appropriate national awards Committee by the Branch Committee Chair. The members of each Committee shall serve a three‑year appointment on a rotational basis. The Chair shall submit a written report at the final business meeting summarizing Committee activity. 

Section 11. The Student Affairs Committee shall consist of one student member from each state and one member from territories outside the U.S., each appointed by the President. Each member shall serve a two‑year term on a rotational basis. The student appointed to the Entomological Society of America Committee on Student Affairs shall be an Ex‑Officio member of the Branch 
Committee. The Student Affairs Committee shall promote the well‑being of students in the Branch and shall organize program sessions as may be necessary to facilitate student involvement in Branch Activities and education. The Chair shall coordinate Committee activities with the Chairs of the Program and Local Arrangements Committees. The member from the state which is to host the subsequent annual meeting shall serve as Chair of the Committee for the subsequent year. The Chair shall submit a written report at the final business meeting summarizing Committee activity. 

Section 12. The Archives Committee shall consist of one member, the Historian, appointed by the President. He/she shall serve a five‑year term and shall represent the Branch on the Entomological Society of America Committee on Archives. He/she shall encourage collection and preservation of historical documents and memorabilia of entomology, stimulate an appreciation for the history of entomology and encourage scholarly studies contributing to an understanding of the historical role of entomology in American Society. 

Section 13. The Board Certification Committee shall consist of four Board‑Certified members and, with the exception of the Chair, shall be appointed by the President. The Chair shall be elected to a three‑year term by ballot by the membership of the Branch at the time of the national election of officers, and will serve as the Branch Representative to the National Certification Board. Members, other than the Chair, shall serve a three‑year term on a rotational basis. This Committee shall be charged with promoting the objectives of the Board 
Certification function of the Entomological Society of America within the Branch. The Chair shall report to the Branch on activities of the National Certification Board and shall submit a written report at the Final Business Meeting summarizing Branch Committee activity. 

Section 14. The Education Committee shall consist of four members appointed by the President. Each member shall serve a three-year term on a rotational basis established by the initial appointments to this committee. Replacements due to vacancies will be appointed by the President to complete an unexpired term. The duties of this committee shall be to promote the science of entomology through education, particularly in conjunction with the annual Branch meeting. Activities may include, but are not restricted to, development of an Insect-Expo or Festival, workshops for educators to increase integration of entomology units in the classroom, etc. These activities require prior approval of the Executive Committee and must be developed in close coordination with Local Arrangements and Program committees. 

Section 15. The Linnaean Games Committee shall consist of three members of the Southeastern Branch of the Entomological Society of America. The Linnaean Games Committee is responsible for putting together the sets of questions for the SEB Linnaean Games. The Linnaean Games Committee will vet the questions submitted participating universities for accuracy and clarity and will make needed changes to these questions. The needed number of question sets will be developed by the Committee using the vetted submitted questions as well as a bank of questions that have been used in the past. The Committee reserves the right to add their own questions. The Linnaean Games Committee will work closely with the Student Affairs Committee to improve the SEB Linnaean Games experience for both the contestants and the audience.

Proposed Text:

Section 3. The Resolutions Committee shall consist of three members appointed by the President. This committee shall solicit suggestions for resolutions from the membership. Those approved by the Committee shall be posted at least twenty four hours prior to the final business meeting at which time they will be presented by the Chair of the Committee for adoption by the Branch membership. 

Section 4. The Public Relations Committee shall consist of three members appointed by the President. This Committee shall encourage a wider distribution of entomological information to the public through newspaper, radio, television, and other media. They shall be responsible for fully publicizing the annual meeting. The Chair shall submit a written report at the final business meeting outlining accomplishments for the current year. 

Section 5. The Program Committee shall consist of up to six members appointed by the President. This committee shall poll the membership for program suggestions and shall deliver the completed program to the Secretary‑Treasurer or to the printer designated by the Secretary‑Treasurer in sufficient time so that members receive the program not less than five weeks prior to the annual meeting. The Program Committee should, to the extent practical, develop a program which represents the broad range of entomological endeavors throughout the Branch and shall solicit presentations to that end. The Committee may also encourage presentations by a few selected speakers from areas outside the Branch. The chair shall submit a written report at the final business meeting summarizing programming for the past year and shall serve as an Ex‑Officio member of the subsequent Program Committee. 

Section 6. The Local Arrangements Committee for the meeting to be held in the next calendar year shall be composed of a minimum of six members and shall be designated from the Meeting Location and Time Committee that has been making arrangements for that meeting the previous two years. This Committee shall make all arrangements for the annual meeting the following year, including hotel and meeting room reservations, assist with on‑site registration, be responsible for movie and slide projection or other audio‑visual equipment and supervise a banquet, luncheon and/or Associate's Program if such activities are desired by the membership. The Chair shall, with the approval of the President, select the remaining members of this committee. The President-Elect will also be involved in Local Arrangements discussions, specifically for the meeting when the President-Elect will serve as President. The Chair shall also appoint, with the President's approval, the Associate's Program Committee, designating its Chair. The Chair shall submit a written report at the final business meeting summarizing Committee activity. 

Section 7. The two Meeting Location and Time Committees shall each consist of at least three members. The Chair of each Committee shall be appointed by the President after the final business meeting when a city in which to hold the annual meeting three years hence has been selected. The Chair of the latest Committee established shall select, with the approval of the President, at least two other members from the area of the meeting site to serve on the 
Committee. The Secretary‑Treasurer shall serve as an Ex‑Officio member of each Committee. A year designation shall be added to the Committee name to designate the annual meeting for which it is responsible. The duties of the committee for the first year shall be to investigate possible meeting facilities in the city chosen for the annual meeting three years hence and to report its recommendations to the Executive Committee for action. The second year, this Committee shall negotiate a contract for the meeting facilities, choose meeting dates and report its arrangements to the Executive Committee for action. The Meeting Location and Time Committee shall function for two consecutive years after which it shall become the Local Arrangements Committee for the meeting for which it has been planning. 

Section 8. The Member Awards Committee and the Student Awards Committee shall each be composed of six members appointed by the President. These Committees shall, when requested, establish selection guidelines and solicit nominees for awards to be granted by the Branch and/or the Entomological Society of America. Recipients for Branch awards will be selected by this Committee. Nominees for national awards shall be forwarded to the appropriate national awards Committee by the Branch Committee Chair. The members of each Committee shall serve a three‑year appointment on a rotational basis. The Chair shall submit a written report at the final business meeting summarizing Committee activity. 

Section 9. The Student Affairs Committee shall consist of one student member from each state and one member from territories outside the U.S., each appointed by the President. Each member shall serve a two‑year term on a rotational basis. The student appointed to the Entomological Society of America Committee on Student Affairs shall be an Ex‑Officio member of the Branch 
Committee. The Student Affairs Committee shall promote the well‑being of students in the Branch and shall organize program sessions as may be necessary to facilitate student involvement in Branch Activities and education. The Chair shall coordinate Committee activities with the Chairs of the Program and Local Arrangements Committees. The member from the state which is to host the subsequent annual meeting shall serve as Chair of the Committee for the subsequent year. The Chair shall submit a written report at the final business meeting summarizing Committee activity. 

Section 10. The Archives Committee shall consist of one member, the Historian, appointed by the President. He/she shall serve a five‑year term and shall represent the Branch on the Entomological Society of America Committee on Archives. He/she shall encourage collection and preservation of historical documents and memorabilia of entomology, stimulate an appreciation for the history of entomology and encourage scholarly studies contributing to an understanding of the historical role of entomology in American Society. 

Section 11. The Board Certification Committee shall consist of four Board‑Certified members and, with the exception of the Chair, shall be appointed by the President. Members, other than the Chair, shall serve a three‑year term on a rotational basis. This Committee shall be charged with promoting the objectives of the Board 
Certification function of the Entomological Society of America within the Branch. The Chair shall report to the Branch on activities of the National Certification Board and shall submit a written report at the Final Business Meeting summarizing Branch Committee activity. 

Section 12. The Education Committee shall consist of four members appointed by the President. Each member shall serve a three-year term on a rotational basis established by the initial appointments to this committee. Replacements due to vacancies will be appointed by the President to complete an unexpired term. The duties of this committee shall be to promote the science of entomology through education, particularly in conjunction with the annual Branch meeting. Activities may include, but are not restricted to, development of an Insect-Expo or Festival, workshops for educators to increase integration of entomology units in the classroom, etc. 

Current Text:

Section 13. The Linnaean Games Committee shall consist of three members of the Southeastern Branch of the Entomological Society of America. The Linnaean Games Committee is responsible for putting together the sets of questions for the SEB Linnaean Games. The Linnaean Games Committee will vet the questions submitted participating universities for accuracy and clarity and will make needed changes to these questions. The needed number of question sets will be developed by the Committee using the vetted submitted questions as well as a bank of questions that have been used in the past. The Committee reserves the right to add their own questions. The Linnaean Games Committee will work closely with the Student Affairs Committee to improve the SEB Linnaean Games experience for both the contestants and the audience.

Proposed Test:

Section 13. The Entomology Games Committee shall consist of three members of the Southeastern Branch of the Entomological Society of America. The Entomology Games Committee is responsible for putting together the sets of questions for the SEB Entomology Games. The Entomology Games Committee will vet the questions submitted participating universities for accuracy and clarity and will make needed changes to these questions. The needed number of question sets will be developed by the Committee using the vetted submitted questions as well as a bank of questions that have been used in the past. The Committee reserves the right to add their own questions. The Entomology Games Committee will work closely with the Student Affairs Committee to improve the SEB Entomology Games experience for both the contestants and the audience.

Rationale for Change: The Entomology Society of America changed the name of the Linnaean Games to the Entomology Games. Linnaean Games has been removed and replaced with Entomology Games throughout the constitution and by-laws.

Rationale for the amendment: Removal of auditing committee due to the changes in the Secretary-Treasurer role. The Membership Committee was also removed as the National ESA Membership Committee was removed. Historically, the Membership Committee has had very few activities. The national ESA structure for Board Certification has been removed, and so the language related to the Branch Representative to the National ESA Board Certification Committee is no longer applicable. The requirement for all activities of the Education Committee to receive approval of the Executive Committee was removed. Section numbers changed as the Auditing Committee and Membership Committee were removed. This proposal modernizes and simplifies some of the committee structure within the SEB.

Executive Committee’s Recommendation (23 October 2020): APPROVE


Amendment #7 - Article IV, Sections 1-3

Current Text:

Section 1. Proposals to amend these By‑Laws may be submitted to the President at any time during the year provided they are signed by five or more members of the Branch. The President shall promptly refer each such proposal to the Executive Committee for consideration. 

Section 2. Following arrival at a consensus, the Executive Committee shall make available each proposed amendment, along with its recommendation for approval or disapproval, to the members of the Branch in ballot form at least 30 days prior to the next annual meeting. The proposed amendment(s) shall be placed on the agenda for the Final Business Meeting at that meeting. 

Section 3. At the Final Business Meeting, the President or his/her designee shall read the proposed amendment(s) and state the question of its/their adoption. The question to adopt shall be debatable, but no motion to amend shall be in order which is outside the scope of the proposed amendment(s) to the By‑Laws. If two‑thirds or more of the members present and voting at the Final Business Meeting favor the proposed amendment(s) to the By‑Laws, it/they shall be adopted; otherwise it/they shall not be adopted.

Proposed Text:

Section 1. This Constitution may be amended by a two-thirds vote of the members voting, provided that notice of the proposed changes shall have been sent to each active member at least one month before the date of the vote.

Rationale for the amendment: Modernizes the language and process for approval of amendments.

Executive Committee’s Recommendation (23 October 2020): APPROVE

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