Pacific Branch Presenter Information

The virtual Eastern Branch meeting will feature live presentations, in addition to ePosters. Instructions for how to prepare your presentation(s) are listed below. It is important to note that ePosters need to be uploaded online by Friday, March 19

VIEW PRESENTER TIPS FOR ENGAGING VIRTUAL AUDIENCES

WATCH THIS VIRTUAL PRESENTATION TIPS AND TRICKS VIDEO

Live Presentations (Symposia, Plenary, and all 10-min)

All symposia, plenary, and 10-minute paper sessions will be presented live during the Virtual Eastern Branch Meeting. 

Live sessions will take place April 5-7. All sessions will be recorded and made available on-demand for attendees to view at their leisure through April 30. 


Presentation Guidelines:

All live sessions will be hosted in Zoom Meeting or Zoom Webinar. Presenters in all live sessions should expect to:

  • Finalize slides by the date of your session.
  • The aspect ratio (ratio of width to height) for slides should be set to 16:9.
  • The device from which you are presenting will need a functioning microphone. 
  • Plan to present in a quiet location of your house or office with sufficient lighting and internet connectivity.
  • Review your home or office bandwidth to ensure your internet connection is stable.
  • Practice using Zoom in advance of the meeting. Be familiar with audio and screen controls including muting and unmuting yourself and sharing your screen.
  • Block off your calendar for the full duration of the session in which you are presenting.

Presenting Live:

  • Join your session 15 minutes prior to the start of the session. 
  • The organizer/moderator of your session will make you a co-host of the meeting so you have audio and screen share functionality.
  • Have your slide deck queued and ready for your turn to present. You will be sharing your slides via screen share. 
  • Keep to your assigned presentation duration to help keep the session running on time. 
  • Questions will be posted in the chat and read aloud by the moderator if time allows at the end of your presentation, or during the discussion at the end of the session, as applicable.

Photography & Social Media:

Be clear with attendees about whether you grant permission for your presentation to be photographed or shared on social media. Download these images and insert them in the corner of your slides. (To download, right-click your chosen image and and select “Save Picture As…” or "Save Image As..." to save it to your computer.)

Photography OK NO Photography
Social Media OK NO Social Media

Poster Presentations

All posters will be on-demand for the Virtual Pacific Branch Meeting. On-demand content will be posted to the Virtual Pacific Branch Meeting program on Monday, April 5 and will remain online for attendees to view at their leisure through April 30.


Poster Design & Upload Instructions:

Presenters will be notified via email when they are able to upload their posters online. Poster uploads will be open March 4-19. All presenters must upload their poster by the March 19 deadline.

Create your ePoster file using the following guidelines:
  • Create your poster using one slide only.
  • Poster dimensions should be set to 43.6" (110.7 cm) w x 24.5" (62.2 cm) h in landscape orientation. Download the sample template.
  • Minimum font: 24-28 pt
  • For embedded images, use .jpg or .png files with a resolution of 72 or 96 dpi.
  • Do not use animations or videos.
  • Recommended font types: Calibri, Arial, Times New Roman
  • Save your PowerPoint as a PDF

Once your ePoster file is created, access your Speaker's Corner link (sent via email) to upload the PDF file. Detailed instructions on how to upload your ePoster are available in Speaker's Corner.


Photography & Social Media:

Be clear with attendees about whether you grant permission for your poster to be photographed or shared on social media. Download these images and insert them in the corner of your slides or poster. (To download, right-click your chosen image and and select “Save Picture As…” or "Save Image As..." to save it to your computer.)

Photography OK NO Photography
Social Media OK NO Social Media

Want to learn more? See other content tagged with: