Section Leaders' Task - Related to ESA

Leaders’ Tasks - Related to ESA

Filling vacancies on committees, editorial boards and judging panels - ESA’s Committee Coordinator will contact Section presidents in early fall notifying them of their committee, editorial board and judging vacancies. It is the responsibility of the President to recommend individuals to serve, preferably prior to or during the Annual Meeting. Most terms are for three years.   Click here to see the complete list of ESA committees, here for editorial boards, and here for judging panels (information to come).

Summer and Winter Reports to ESA Governing Board

  • Timetable – Reports are due about 3 weeks prior to the Board meeting. You will be notified of the deadline by the office staff. 
  • Template – View or print the report template here. The report should highlight completed Section initiatives as well as upcoming goals.  Brief reports are fine, as are bulleted formats that succinctly summarize activities or plans.

Action Items for the Governing Board - The ESA Governing Board focuses its attention on financial management of the Society, policy issues, and the future direction of the Society. Operational issues should be addressed to staff. When in doubt about whether an item should go before the board, contact David Gammel, dgammel@entsoc.org, and he will help you determine if it appropriate for governing board consideration.

Action items are presented via an “agenda brief”, which includes the motion, background and rationale for the motion, strategic plan reference, financial impact, and Headquarters Analysis.  Your Section representative on the governing board will present the item on your Section’s behalf, so be sure to keep your Governing Board representative in the loop as you develop your agenda item.

ESA places most reports and some routine business, such as the approval of Emeritus members, in a consent agenda. The consent agenda is usually approved as one single action item, unless a board member requests that an item be withdrawn from the consent agenda to enable board discussion on that item. This is a time-saving practice which makes it possible for the board to focus on major issues.

  • Agenda Brief Template
  • Consent Agenda Items - ESA places most reports and some routine business, such as the approval of Emeritus members, in a consent agenda.  The consent agenda is usually approved as one single action item, unless a board member requests that an item be withdrawn from the consent agenda to enable board discussion on that item. This is a time-saving practice which makes it possible for the board to focus on major issues.

ESA Annual Meeting Program Planning Meeting

  • Timetable and logistics– The 2011 Program Planning Committee meeting will be held in Reno, Nevada June 14 to June 16.  You will be responsible for making your own travel arrangements, but staff will book your hotel reservation for you and charge it to the master account.  You will be provided with an expense reimbursement form, and ESA will reimburse travel-related expenses (airfare, taxi, shuttle, mileage, meal expenses outside of the program).
  • Responsibilities of Section Leaders in Program Planning – “Under Construction”
  • Symposium System – “Under Construction”

Section Advocacy and Public Policy Update web section - For sharing of information about Section Outreach efforts. This page is still under development, but we envision a space where Sections can report on and post documents related to their advocacy efforts.  This will help facilitate communication across Sections.